Loading...
MINUTES - General Committee - 20190618 Town of Aurora General Committee Meeting Report Council Chambers, Aurora Town Hall Tuesday, June 18, 2019 Attendance Council Members Councillor Gilliland in the Chair; Councillors Gaertner, Gallo, Humfryes, Kim, Thompson (arrived at 7:32 p.m.), and Mayor Mrakas Members Absent None Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall, Director of Community Services, Techa van Leeuwen, Director of Corporate Services, Rachel Wainwright-van Kessel, Director of Financial Services, Allan Downey, Director of Operations, David Waters, Director of Planning and Development Services, Stephanie Mackenzie-Smith, Manager of Corporate Communications, Patricia De Sario, Town Solicitor, Michael de Rond, Town Clerk, and Ishita Soneji, Council/Committee Coordinator The Chair called the meeting to order at 7 p.m. 1. Approval of the Agenda General Committee approved the agenda as circulated by Legislative Services, including the following additional items: • Item A2 – Heritage Advisory Committee Meeting Minutes of June 3, 2019 • Notice of Motion (b) Councillor Kim; Re: Aurora Food & Cultural Festival General Committee Meeting Report Tuesday, June 18, 2019 Page 2 of 9 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 3. Community Presentations None 4. Delegations None 5. Consent Agenda General Committee recommends: That the following Consent Agenda items, C1 to C3 be approved, with the exception of Item C2, which was pulled for separate discussion: C1. FS19-021 – 2019 Interim Forecast Update – as at April 30, 2019 1. That Report No. FS19-021 be received for information. C3. OPS19-017 – Lake-to-Lake Cycling and Walking Trail Agreement 1. That Report NO. OPS19-017 be received; and 2. That the Mayor and Town Clerk be authorized to execute the Agreement between the Town of Aurora and the Regional Municipality of York for the operation, maintenance and replacement of the Lake-to-Lake Cycling and Walking Trail within the Regional right-of-way once constructed. Carried C2. OPS19-016 – Aurora Family Leisure Complex (AFLC) Skate Park General Committee recommends: General Committee Meeting Report Tuesday, June 18, 2019 Page 3 of 9 1. That Report NO. OPS19-016 be received; and 2. That this report satisfy Council’s conditional approval of Capital Project No. 72281 – AFLC Skate Park in the amount of $600,000. Carried 6. Advisory Committee Meeting Minutes General Committee recommends: That the Advisory Committee Meeting Minutes items, A1 and A2, be received: A1. Finance Advisory Committee Meeting Minutes of May 22, 2019 1. That the Finance Advisory Committee meeting minutes of May 22, 2019, be received for information. A2. Heritage Advisory Committee Meeting Minutes of June 3, 2019 1. That the Heritage Advisory Committee meeting minutes of June 3, 2019, be received for information. Carried 7. Consideration of Items Requiring Discussion (Regular Agenda) General Committee consented to consider the items in the following order: R1, R2, R4, R3, R5, and R6. R1. CS19-022 – Entry onto Private Property Protocol General Committee recommends: 1. That Report No. CS19-022 be received; and 2. That the revised Entry onto Private Property Protocol as outlined in Attachment #1 providing property owners with notification of entry and removing the requirement to obtain a search warrant for investigation purposes, be endorsed. Carried General Committee Meeting Report Tuesday, June 18, 2019 Page 4 of 9 R2. FS19-020 – 2020-2022 Operating and 2020 Capital Budget Development Direction Mr. Jason Gaertner, Manager of Financial Planning presented an overview of the updated Council Budget Principles and Process including details on the recommendations from the Finance Advisory Committee, the key enhancements made to the Council Budget Principles and Process documents including flexibility in managing inflationary pressures, and the forthcoming process of the multi-year budget framework. General Committee received the presentation for information. General Committee recommends: 1. That Report No. FS19-020 be received; and 2. That the updated Council Budget Principles and Process be approved; and 3. That the key principles for the 2020 to 2022 multi-year operating budget development be endorsed. Carried R3. FS19-023 – 2018 Year End Budget Report – as at December 31, 2018 General Committee recommends: 1. That Report No. FS19-023 be received for information. Carried R4. PDS19-051 – Energy Conservation and Demand Management (ECDM) Plan Update 2019-2023 Mr. Joken Chiu, Energy Analyst, WalterFedy provided an overview of the updated Energy Conservation Demand Management (ECDM) Plan, including details of the historical energy consumption at various Town facilities, greenhouse gas emissions since 2014, ongoing and planned energy conservation measures for Town facilities and its associated costs, and a summary of the fleet fuel consumption and mitigation measures. It was suggested that a Steering General Committee Meeting Report Tuesday, June 18, 2019 Page 5 of 9 Committee, composed primarily of Town staff, be developed to ensure the effective implementation of the ECDM plan and develop guidelines and policies for effective energy management. General Committee received the presentation for information. General Committee recommends: 1. That Report No. PDS19-051 be received; and 2. That the Corporate Energy Conservation and Demand Management (ECDM) Plan Update for 2019 to 2023 (Attachment #1), be endorsed. Carried R5. CMS19-016 – 2019 Capital Project – Outdoor Field Development Strategy General Committee recommends: 1. That Report No. CMS19-016 be received; and 2. That this report satisfy Council’s conditional budget approval for Capital Project No. 73317 – Outdoor Field Development Strategy, in the amount of $55,000. Carried R6. CS19-026 – Licensing By-law Amendments – Second Hand Goods General Committee recommends: 1. That Report No. CS19-026 be received; and 2. That a by-law be brought forward to amend Schedule 12 of the Town’s Licensing By-law No. 5630-14 to reflect current business models for Second Hand Goods stores. Carried General Committee Meeting Report Tuesday, June 18, 2019 Page 6 of 9 8. Notices of Motion (a) Mayor Mrakas Re: Response to Regional Governance Review Whereas the Government of Ontario has announced a review of Ontario's eight regional municipalities (Durham, Halton, Muskoka District, Niagara, Oxford County, Peel, Waterloo, York), the County of Simcoe and their lower- tier municipalities by appointed Special Advisors; and Whereas the provincially appointed Special Advisors are to provide advice and develop recommendations for the Minister of Municipal Affairs and Housing for the purpose of improving governance, decision-making and service delivery in the eight regions and Simcoe County and their lower-tier municipalities; and Whereas the Association of Municipalities of Ontario (AMO) informed its members last August, that the Minister of Municipal Affairs and Housing began informal discussions on regional governance review, wishing to hear from municipalities about how this system of governance is working recognizing it was established in the 1970s; and Whereas the provincially appointed Special Advisors have included within the scope of their review, consideration of moving to single-tier municipalities or amalgamating existing municipalities; and Whereas the Town of Aurora welcomes all opportunities to improve both Regional and local municipal service delivery and achieve greater efficiencies and cost savings for all Aurora and York taxpayers and rate payers; and Whereas York Region's municipal structure provides for Regional services throughout all local York municipalities, resulting in cost-effective, quality services that respond to the needs of the local municipalities and citizens, such as Children's and Court Services, Housing, Long Term Care, Paramedic and Police Services, Public Health, Social Assistance, Public Transit, Water and Waste Treatment, to name a few; and Whereas the province requested feedback on the regional review through an online survey or written submission; and General Committee Meeting Report Tuesday, June 18, 2019 Page 7 of 9 Whereas the Town of Aurora has demonstrated its fiscal responsibility by embracing shared service arrangements like Central York Fire Services and also by reducing its Council size from nine (9) members to seven (7) before the 2018 Municipal Election; 1. Now Therefore Be It Hereby Resolved That it is recognized and factual that York Region was formed, effective January 1, 1971, at which time resulted in the consolidation of fourteen (14) former municipalities (previously under 'York County') into nine (9) new municipalities; and 2. Be It Further Resolved That the Council of the Town of Aurora endorses the effectiveness of the current two-tier municipal governance structure, with continued exploration and implementation of furthering efficiencies and partnerships, as has existed between York Region and our partner York local municipalities, since its inception in 1971; and 3. Be It Further Resolved That the Town of Aurora and its actively engaged citizens value the distinct identity of their community of communities and are committed to being proud hosts and stewards of the Oak Ridges Moraine, Greenbelt, Lake Simcoe and the Holland Marsh; and 4. Be It Further Resolved That this motion be forwarded to all municipalities of York Region, the Premier of Ontario, the Minister of Municipal Affairs and Housing, all local MPP's and the Association of Municipalities of Ontario. (b) Councillor Kim Re: Aurora Food & Culture Festival Whereas the Town of Aurora has had three successful Multicultural Festivals (MF) and attendance growing with each new year; and Whereas the number of activities and offerings have increased with each new year; and Whereas it is critical that we welcome and engage new residents and share with them the rich culture and history of Aurora, along with its spirit of volunteerism in which Aurora was built; and General Committee Meeting Report Tuesday, June 18, 2019 Page 8 of 9 Whereas Newmarket has discontinued its Multicultural Festival and Richmond Hill has discontinued Taste of the Hill thereby offering a great opportunity for Aurora to fill in the multicultural festival gap in the Region; and Whereas supporting food, culture, and diversity in itself supports Aurora’s Strategic Plan objectives of “Supporting an exceptional quality of life for all,” which in turn attracts people and businesses; and 1. Now Therefore Be It Hereby Resolved That the application from Sports Horizons Inc. for the Aurora Food & Culture Festival be approved, in accordance with the Third Party Events in Outdoor Town Facilities Policy; and 2. Be It Further Resolved That the Aurora Food & Culture Festival be declared as an “event of Town significance”, in accordance with the Municipal Alcohol Policy. 9. New Business Councillor Gaertner expressed concern regarding the ongoing traffic congestion on Centre Street and requested an update on the traffic calming measures, and staff agreed to provide an update at the Council meeting. Councillor Gaertner requested that the update provided to Members of Council on the train whistle cessation project be made available to the public. Councillor Gaertner inquired about the by-law regarding Stable Neighbourhoods and staff noted that the by-law would be brought for enactment to the Council meeting of June 25, 2019. Councillor Humfryes noted that the Rotary Club of Aurora is unable to conduct the Dance in the Park event due to the club’s financial restraints, and requested that financial support be provided to the club to run the event. General Committee Meeting Report Tuesday, June 18, 2019 Page 9 of 9 New Business Motion No. 1 General Committee recommends: That staff be authorized to provide the Rotary Club of Aurora with financial and in-kind support for the Dance in the Park event on June 30, 2019 to a maximum of $5,000 to be funded from the Council Operating Contingency budget. Carried Mayor Mrakas noted that he and staff had a teleconference with the Minister of Municipal Affairs and Housing regarding Bill 108, the proposed More Homes, More Choice Act, and noted that discussions regarding potential impacts of the proposed regulations of the bill will be ongoing. 10. Closed Session None 11. Adjournment The meeting was adjourned at 9:14 p.m.