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MINUTES - General Committee - 20190507 Town of Aurora General Committee Meeting Report Council Chambers, Aurora Town Hall Tuesday, May 7, 2019 Attendance Council Members Councillor Thompson in the Chair; Councillors Gaertner, Gallo, Gilliland, Humfryes, Kim, and Mayor Mrakas Members Absent None Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall, Director of Community Services, Techa van Leeuwen, Director of Corporate Services, Jason Gaertner, Acting Director of Financial Services, Allan Downey, Director of Operations, David Waters, Director of Planning and Development Services, Patricia De Sario, Town Solicitor, Michael de Rond, Town Clerk, and Linda Bottos, Council/Committee Coordinator The Chair called the meeting to order at 7 p.m. 1. Approval of the Agenda General Committee approved the agenda, including the additional items, as circulated by Legislative Services. 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. General Committee Meeting Report Tuesday, May 7, 2019 Page 2 of 9 3. Community Presentations (a) Richard Clarke, representing Central York Girls Hockey Association Re: Introduction of Association and Recognition of Member Mr. Clarke provided background and an overview of the accomplishments of the not-for-profit Central York Girls Hockey Association, including its teams, house league, tournaments, senior women’s league, and women’s sledge hockey. He noted that the Association celebrated its 25th anniversary in 2018 and the teams have been rebranded as the Central York Panthers. Mr. Clarke acknowledged the Association’s significant role in the community and impact on tourism, and he requested Council’s help toward bringing together the Town’s various hockey groups to discuss the sharing of ice time. General Committee received the presentation for information. Mr. Bruce Bennett was recognized for his contributions to the community through twenty years of volunteering with the Central York Girls Hockey Association and was presented with the Town’s Excellence in Sports award from the Mayor and Council. (b) Brian Titherington, Director, Transportation Infrastructure Planning, and Ann -Marie Carroll, General Manager, York Region Transit Re: York Region Transportation Services in the Town of Aurora General Committee consented to allow additional time for the presentation. Mr. Titherington and Ms. Carroll provided an update regarding transportation services in the Town of Aurora, including transit, roads and traffic operations, transportation infrastructure planning, capital planning and delivery, asset management, routes and service changes, investment in electric buses, partnership programs, and community engagement. General Committee received the presentation for information. 4. Delegations None General Committee Meeting Report Tuesday, May 7, 2019 Page 3 of 9 5. Consent Agenda General Committee recommends: That the following Consent Agenda items, C1 to C4 inclusive, be approved with the exception of item C3, which was discussed and voted on separately as recorded below: C1. FS19-015 – 2018 Year End Investment Report 1. That Report No. FS19-015 be received for information. Carried C2. FS19-016 – 2018 Development Charges Reserve Funds Statement 1. That Report No. FS19-016 be received for information. Carried C3. PDS19-031 – Planning Application Status List General Committee recommends: 1. That Report No. PDS19-031 be received for information. Carried C4. Memorandum from Councillor Gaertner Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights of March 22, 2019 1. That the memorandum regarding Lake Simcoe Region Conservation Authority Board Meeting Highlights of March 22, 2019, be received for information. Carried 6. Advisory Committee Meeting Minutes General Committee recommends: That the following Advisory Committee Meeting Minutes items, A1 to A3 inclusive, be approved: General Committee Meeting Report Tuesday, May 7, 2019 Page 4 of 9 A1. Governance Review Ad Hoc Committee Meeting Minutes of April 1, 2019 1. That the Governance Review Ad Hoc Committee meeting minutes of April 1, 2019, be received for information. A2 . Community Recognition Review Advisory Committee Meeting Minutes of April 8, 2019 1. That the Community Recognition Review Advisory Committee meeting minutes of April 8, 2019, be received for information. A3 . Accessibility Advisory Committee Meeting Minutes of April 3, 2019 1. That the Accessibility Advisory Committee meeting minutes of April 3, 2019, be received for information. Carried 7. Consideration of Items Requiring Discussion (Regular Agenda) R1. CS19-018 – Electoral System Review General Committee recommends: 1. That Report No. CS19-018 be received; and 2. That Capital Project No. 13025 – Electoral System Review be approved; and 3. That a total budget of $60,000 be approved for Capital Project No. 13025 – Electoral System Review to be funded from the Studies and Other Capital Reserve Fund. Carried as amended R2. FS19-018 – Capital Close Report as of December 31, 2018 General Committee recommends: 1. That Report No. FS19-018 be referred to the Finance Advisory Committee. Motion to refer Carried General Committee Meeting Report Tuesday, May 7, 2019 Page 5 of 9 R3. CS19-019 – Animal Services By-law General Committee recommends: 1. That Report No. CS19-019 be received; and 2. That a by-law be enacted to repeal Animal Control By-law No. 6027-17 and replace it with an Animal Services By-law. Carried R4. CMS19-011 – Aurora Sports Hall of Fame Expansion at Stronach Aurora Recreation Complex General Committee recommends: 1. That Report No. CMS19-011 be received; and 2. That this report satisfy Council’s conditional budget approval for Capital Project No. 74017 – Aurora Sports Hall of Fame, in the amount of $26,500. Carried R5. CMS19-012 – Pine Tree Potters Guild – Lease Agreement General Committee recommends: 1. That Report No. CMS19-012 be received; and 2. That the Mayor and Town Clerk be authorized to execute an agreement to extend the current lease for a three (3) year period and to amend the notice period to six (6) months, including any and all documents and ancillary agreements required to give effect to same. Carried R6. OPS19-010 – Renaming of Park General Committee recommends: 1. That Report No. OPS19-010 be received; and General Committee Meeting Report Tuesday, May 7, 2019 Page 6 of 9 2. That the renaming of the “Richard and Sandra Gladden Parkette” to the “Thorne Family Parkette” be approved. Carried R7. PDS19-032 – Request to Remove a Property from the Aurora Register of Properties of Cultural Heritage Value or Interest 97 Wellington Street East General Committee recommends: 1. That Report No. PDS19-032 be received; and 2. That the following recommendations be approved: (a) That the property located at 97 Wellington Street East be removed from the Aurora Register of Properties of Cultural Heritage Value or Interest; and (b) That as a condition of demolition permit issuance, the owner, at their expense, salvage and store the north elevation stained glass window and all woodwork from the main interior staircase from the ground to the upper floors for future re-use in any development on site; and (c) That as a condition of a future Site Plan Application, and prior to the issuance of a Building Permit for any new development on site, building elevations be subject to Planning Staff review or review by the Design Review Panel to ensure that the design of any replacement building is done sympathetically. Carried R8. PDS19-033 – Request to Remove a Property from the Aurora Register of Properties of Cultural Heritage Value or Interest 1625-1675 St. John’s Sideroad General Committee recommends: 1. That Report No. PDS19-033 be received; and 2. That the following recommendations be approved: General Committee Meeting Report Tuesday, May 7, 2019 Page 7 of 9 (a) That the entire property located at 1625-1675 St. John’s Sideroad be removed from the Aurora Register of Properties of Cultural Heritage Value or Interest; and (b) That as a condition of a future Draft Plan of Subdivision for the proposed Business Park, the owner, at their expense, be required to name future streets and erect a heritage plaque commemorating the equestrian history of the property to the satisfaction of the Town; and (c) That as a condition of a future Draft Plan of Subdivision for the proposed Business Park, the owner, at their expense, prepare a Views Study to evaluate the potential for retaining any landscape sightlines present on the site; and (d) That as a condition of a future Draft Plan of Subdivision for the proposed Business Park, the owner provide a contribution to the Heritage Reserve Fund at an amount to be determined by Staff; and (e) That as a condition of demolition permit issuance, the owner, at their expense, salvage and store the fieldstones from the foundation of the late 19th century barn for future re-use in the Town or as part of the future development on-site. Carried 8. Notices of Motion None 9. New Business Mayor Mrakas inquired about whether there was any reason for staff to measure a resident’s property from the front door down to the yard, and staff agreed to investigate and report back. Mayor Mrakas inquired about the Ada Johnson Park playground equipment noting that the tunnel is boarded up, and staff agreed to report back regarding when the equipment will be re-opened. General Committee Meeting Report Tuesday, May 7, 2019 Page 8 of 9 Mayor Mrakas referred to the provincial government’s recent announcement regarding proposed Bill 108, the More Homes, More Choice Act, and noted that this bill would be a reversal of the work done to reform the Ontario Municipal Board, now the Local Planning Appeal Tribunal, and ensure that municipal councils have greater authority over planning in their communities. The Mayor advised that he will be requesting a waiver of the provisions of the Procedure By- law respecting Notice of Motion to allow consideration of a Motion at the next Council meeting regarding the Town’s response to the proposed amendments. Members of Council expressed their appreciation of the efforts of those involved in the coordinated responses to the province. Councillor Gaertner inquired about who is responsible for the cleanup of garbage in the area and creek behind the Sunrise of Aurora retirement home on Golf Links Drive. Staff agreed to investigate the jurisdiction of the area and follow up accordingly. Councillor Gaertner inquired about the status of the train whistle cessation project, and staff agreed to provide an update at the next Council meeting. Councillor Gilliland expressed appreciation to the three families who recently volunteered their time to clean up a ravine in the Murray Drive and Kennedy Street West area. She inquired about whether this area could be included in the annual cleanup day map, and staff agreed to investigate the ownership of the property. Councillor Gilliland noted that residents are concerned about the removal of a garbage can from the Murray Drive and Kennedy Street West area. Staff advised that the receptacle was removed as residents were filling it with dog waste despite signage indicating that dog waste belongs in the green bin. Councillor Gilliland noted that an appointed member of the Community Advisory Committee (CAC) had to resign prior to the first CAC meeting held on May 2, 2019. She suggested that Council consider appointing a new member through a review of the applications received earlier in the year in a Council Closed Session as soon as possible, prior to the next CAC meeting on June 20, 2019. General Committee supported waiving the provisions of the Procedure By-law respecting Notice of Motion to allow consideration of a Motion from Councillor Gilliland at the next Council meeting. General Committee Meeting Report Tuesday, May 7, 2019 Page 9 of 9 Councillor Gilliland requested a status update regarding the matter involving a vendor on Berczy Street that produces medical marijuana, and staff advised that Council and Town Park area residents will be updated as soon as possible. 10. Closed Session None 11. Adjournment The meeting was adjourned at 9:16 p.m.