MINUTES - General Committee - 20190416
Town of Aurora
General Committee Meeting Report
Council Chambers, Aurora Town Hall
Tuesday, April 16, 2019
Attendance
Council Members Councillor Humfryes in the Chair; Councillors Gaertner, Gallo,
Gilliland, Kim, Thompson, and Mayor Mrakas
Members Absent None
Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall,
Director of Community Services, Jason Gaertner, Acting Director of
Financial Services, Allan Downey, Director of Operational Services,
David Waters, Director of Planning and Development Services,
Stephanie Mackenzie-Smith, Manager of Corporate
Communications, Patricia De Sario, Town Solicitor and Acting
Director of Corporate Services, Michael de Rond, Town Clerk, and
Ishita Soneji Council/Committee Coordinator
The Chair called the meeting to order at 7:02 p.m.
General Committee consented to recess the meeting at 9:10 p.m. and reconvened the
meeting at 9:24 p.m.
1. Approval of the Agenda
General Committee approved the agenda as circulated by Legislative Services
with the following additions:
• Delegation (a) Diana Mercier, Hunter & Associated Ltd. representing Canadian
Tire, Re: Item R2 – PDS19-021 – Application for Zoning By-law Amendment,
Canadian Tire Real Estate Limited, 14700 Yonge Street
General Committee Meeting Report
Tuesday, April 16, 2019 Page 2 of 7
• Delegation (b) John Laurion, Aurora Business Improvement Association; Re:
Item R6 – Memorandum from Manager, Policy Planning and Economic
Development, Re: Business Improvement Area Business Plan and Budget
• Replacement page 8 of 8 – Item R5 – OPS19-008 – Feel Consultant Terms of
Reference – Attachment #1
• Item R6 – Memorandum from Manager, Policy Planning and Economic
Development, Re: Business Improvement Area Business Plan and Budget
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
3. Community Presentations
(a) Dave LeGallais, representing Aurora Seniors Centre
Re: Achievements of Aurora Seniors Centre
Mr. LeGallais presented an overview of the Aurora Seniors Centre including its
history, vision, organizational structure and committees, overview of the
programs and activities, and achievements of the centre including increase in
membership over the past year. He mentioned that the centre wishes to work
towards alleviating concerns regarding parking, space accommodation and
transportation for members in the future, and extended appreciation to staff
and volunteers for their continuous support.
General Committee received the presentation for information.
(b) Joe Bentolila, President, Aurora Minor Hockey Association
Re: Aurora Minor Hockey Association Update
Mr. Bentolila presented an update on the Aurora Minor Hockey Association,
including its history, current participation and leagues, volunteer program,
successes, and future visioning.
General Committee Meeting Report
Tuesday, April 16, 2019 Page 3 of 7
The Mayor and Members of Council recognized and presented the Town’s
Excellence in Sports award to two teams: Minor Pewee AA, 2018-2019 OMHA
Champions and Minor Midget AA, 2018-2019 York Simcoe Champions.
General Committee received the presentation for information.
4. Delegations
(a) Diana Mercier, Hunter & Associates Ltd. representing Canadian Tire
Re: Item R2 – PDS19-021 – Application for Zoning By-law Amendment,
Canadian Tire Real Estate Limited, 14700 Yonge Street
Ms. Mercier presented an overview of the application including details of the
various plans for the building, and requested that the zoning by-law
amendment be approved.
General Committee received the comments of the delegation and referred to
Item R2.
(b) Jack Laurion, Aurora Business Improvement Association
Re: Item R6 – Memorandum from Manager, Policy Planning and
Economic Development, Re: Business Improvement Area
Business Plan and Budget
Mr. Laurion presented an overview of the association’s three-year business
plan including vision, mission and objectives, and provided a detailed
breakdown of the proposed budget request.
General Committee received the comments of the delegations and referred to
Item R6.
5. Consent Agenda
None
6. Advisory Committee Meeting Minutes
General Committee Meeting Report
Tuesday, April 16, 2019 Page 4 of 7
General Committee recommends:
That the following Advisory Committee Meeting minutes, A1 and A2, be received
for information.
A1 . Finance Advisory Committee Meeting Minutes of March 27, 2019
1. That the Finance Advisory Committee meeting minutes of March 27,
2019 be received for information.
A2 . Heritage Advisory Committee Meeting Minutes of April 1, 2019
1. That the Heritage Advisory Committee meeting minutes of April 1, 2019
be received for information.
Carried
7. Consideration of Items Requiring Discussion (Regular Agenda)
General Committee considered the items in the following order: R1, R2, R3, R6,
R4, and R5.
R1. CMS19-010 – Sport Plan – Recommendation for Implementation
General Committee recommends:
1. That Report No. CMS19-010 be received; and
2. That a new, permanent full-time staff position be approved, as
recommended in the Sport Plan, to be funded with the with $103,400
allocated in the 2019 operating budget for Sport Plan funding; and
3. That the new position tentatively titled “Sport and Community
Development Coordinator” be formally added to the Town’s official
staffing compliment as part of the 2020 budget process.
Carried
General Committee Meeting Report
Tuesday, April 16, 2019 Page 5 of 7
R2. PDS19-021 – Application for Zoning By-law Amendment, Canadian Tire
Real Estate Limited, 14700 Yonge Street, Part of Lots 76
and 77 Concession 1, Related File Number: ZBA-2016-05
General Committee recommends:
1. That Report No. PDS19-021 be received; and
2. That Zoning By-law Amendment File ZBA-2016-05 (Canadian Tire Real
Estate Limited) to amend the site-specific “Community Commercial
“C4(219)” Exception 219 Zone” provisions to allow for additional
commercial uses and site-specific exceptions, be approved; and
3. That the implementing zoning by-law amendment be presented for
adoption at a future Council meeting.
Carried
R3. PDS19-030 – Award of Tender 2019-42-PDS-ENG – For Roadway
Rehabilitation on Yonge Street, Edward Street, Golf Links
Drive and Dunning Avenue
General Committee recommends:
1. That Report No. PDS19-030 be received; and
2. That the total approved budget for Capital Project No. 31116 be
increased to $3,649,010, representing an increase of $365,300 to be
funded from the Roads R&R Reserve; and
3. That Tender 2019-42-PDS-ENG, Capital Project No. 31116, for Roadway
Rehabilitation on Yonge Street, Edward Street, Golf Links Drive and
Dunning Avenue be awarded to Forest Contractors Ltd. in the amount of
$1,782,471.14 excluding taxes; and
4. That the Mayor and Town Clerk be authorized to execute the necessary
agreement, including any and all documents and ancillary agreements
required to give effect to same.
Carried
General Committee Meeting Report
Tuesday, April 16, 2019 Page 6 of 7
R4. OPS19-007 – Backflow Prevention Program
Mr. Downey introduced Mr. Derek Ali, President of DFA Infrastructure International
Inc. Mr. Ali presented an overview of the backflow prevention program including
the key features of the program, the need for the program and updating the by-law,
the proposed timeline, the roles of the Town and property owners, and public
engagement goals and objectives. It was mentioned that the focus of the program
is on Industrial, Commercial and Institutional (ICI) and Multi Residential facilities at
this time.
General Committee received the presentation for information.
General Committee recommends:
1. That Report No. OPS19-007 be received; and
2. That the backflow prevention program be approved on all Industrial,
Commercial, Institutional (ICI) and Multi Residential facilities.
Carried
R5. OPS19-008 – Fleet Consultant Terms of Reference
General Committee recommends:
1. That Report No. OPS19-008 be received; and
2. That this report satisfy Council’s conditional approval of Capital Project
No. 34421 – Fleet Consultant in the amount of $25,000; and
3. That the total approved budget for Capital Project No. 34421 be
increased to $75,000, representing an increase of $50,000 to be funded
from the recently announced one-time provincial grant to small and rural
communities for their investment into the modernization of their service
delivery; and
4. That staff be authorized to proceed with a formal Request for Proposal
for a Fleet Consultant to provide a Fleet Management Strategy based on
the proposed Terms of Reference.
Carried
General Committee Meeting Report
Tuesday, April 16, 2019 Page 7 of 7
R6. Memorandum from Manager, Policy Planning and Economic
Development
Re: Business Improvement Area Business Plan and Budget
General Committee recommends:
1. That the memorandum regarding Business Improvement Area Business
Plan and Budget be received for information.
Carried
8. Notices of Motion
None
9. New Business
Mayor Mrakas referred to the reduction in funding to local conservation authorities
by the Provincial government and inquired about the impact on the Lake Simcoe
Region Conservation Authority (LSRCA), and Councillor Gaertner agreed to follow
up at the next LSRCA Board meeting.
Councillor Gaertner inquired about comments received from tenants on
PlaceSpeak regarding Stable Neighbourhoods.
Councillor Gallo requested information on the funding model of the Lake Simcoe
Region Conservation Authority.
10. Closed Session
None
11. Adjournment
The meeting was adjourned at 9:43 p.m.