MINUTES - General Committee - 20180911
Town of Aurora
General Committee Meeting Report
Council Chambers, Aurora Town Hall
Tuesday, September 11, 2018
Attendance
Council Members Councillor Abel in the Chair; Councillors Gaertner, Humfryes
(arrived at 8:00 p.m.), Kim, Mrakas, Pirri, Thom, Thompson, and
Mayor Dawe
Members Absent None
Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall,
Director of Community Services, Techa van Leeuwen, Director of
Corporate Services, Dan Elliott, Director of Financial Services,
Allan Downey, Director of Operational Services, Marco Ramunno,
Director of Planning and Development Services, Stephanie
Mackenzie-Smith, Manager of Corporate Communications, Patricia
De Sario, Town Solicitor, Michael de Rond, Town Clerk, and Ishita
Soneji, Council/Committee Secretary
The Chair called the meeting to order at 7:00 p.m.
General Committee consented to recess the meeting at 9:23 p.m. and reconvened the
meeting at 9:33 p.m.
1. Approval of the Agenda
General Committee approved the agenda as circulated by Legislative Services,
with the following additions:
• Delegation (c) Peter Smith representing Regency Acres Ratepayers
Association (RARA); Re: The Human Factor: The Impact of Monster Homes
on our Community
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Tuesday, September 11, 2018 Page 2 of 12
• Delegation (d) Angela Sciberras, Macaulay Shiomi Howson Ltd.
Re: Item R8 – PDS18-099 – Application for Official Plan Amendment, Zoning
By-law Amendment and Site Plan Approval, Metropolitan Square Inc., 180,190
and 220 Wellington Street East, File Numbers: OPA-2015-05, ZBA 2015-15
and SP-2016-10
• Item R11 – CS18-026 – Alternate Form of Notice – Sale of Properties to
Metrolinx
• Notice of Motion (b) Councillor Gaertner; Re: Consultant for Stable
Neighbourhoods
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
3. Community Presentations
(a) Linda Stott, Director, Marketing, Theatre Aurora representing Theatre
Au rora Board of Directors
Re: Theatre Aurora – 60th Anniversary
Ms. Stott, on behalf of the Theatre Aurora Board of Directors, provided an
overview of the Theatre Aurora’s accolades received over the years for their
various productions. She further detailed the challenges with community
outreach, provided an overview of upcoming events, the approach towards
future fundraising model, and noted the efforts of all the volunteers involved
with the Theatre.
General Committee received the comments of the presentation.
4. Delegations
(a) Brent Kopperson and Jen Atkinson, Windfall Ecology Centre
Re: Healthy Kids Community Challenge Round-Up
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Tuesday, September 11, 2018 Page 3 of 12
Mr. Kopperson and Ms. Atkinson presented an overview of the various
activities and programs carried out by the centre in collaboration with the
Town, details of conferences and workshops, community outreach
approaches, and extended their regards to Town staff and the Mayor for their
continuous support.
General Committee received the comments of the delegation.
(b) Ariana Dalie representing Our Community, Our Children Our Future!
Re: Ban of plastic straws in Aurora restaurants
Ms. Dalie highlighted the global awareness on the impacts of excessive straw
use and disposal on the environment, and requested Members of Council to
consider the reduction of straw use across all Aurora eateries. She proposed a
two-phase approach that will help mitigate straw use and enforce alternate
environmentally friendly options.
General Committee received and referred the comments of the delegation to
staff for a report.
(c) Peter Smith representing Regency Acres Ratepayer Association (RARA)
Re: The Human Factor: The Impact of Monster Homes on our
Community
Mr. Smith expressed concerns regarding the increase of large homes around
Town, spoke in support of the Stable Neighbourhood review and requested
that Council consider hiring a consultant to support the ongoing review.
General Committee received the comments of the delegation.
(d) Ariana Angela Sciberras, Macaulay Shiomi Howson Ltd.
Re: Item R8 – PDS18-099 – Application for Official Plan Amendment,
Zoning By-law Amendment and Site Plan Approval, Metropolitan
Square Inc., 180, 190 and 220 Wellington Street East, File Numbers:
OPA-2015-05, ZBA-2015-15 and SP-2016-10
Ms. Sciberras provided an update on the application noting that the current
submission addresses Council’s concerns expressed during previous
submissions. She presented details of the updated site plan and the
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renderings of the project and an overview of the next steps upon approval from
Council.
General Committee received and referred the comments of the delegation to
Item R8.
5. Consent Agenda
General Committee recommends:
That the following Consent Agenda Items C1 be approved:
C1. Memorandum from Mayor Dawe
Re: Lake Simcoe Region Conservation Authority
Board Meeting Highlights of June 22, 2018
1. That the memorandum regarding Lake Simcoe Region Conservation
Authority Board Meeting Highlights of June 22, 2018 be received for
information.
Carried
6. Advisory Committee Meeting Minutes
General Committee recommends:
That the Advisory Committee meeting minutes, Items A1 to A2 inclusive, be
received and the recommendations carried by the Committees be approved:
A1 . Heritage Advisory Committee Meeting Minutes of July 9, 2018
1. That the Heritage Advisory Committee meeting minutes of July 9, 2018,
be received; and
2. That the Heritage Advisory Committee recommend to Council:
1. HAC18 -012 – Wellington Street Building Evaluations, 136
Wellington Street East, “Railroad Hotel”; 124
Wellington Street East, “Baldwin’s Restaurant”
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Tuesday, September 11, 2018 Page 5 of 12
(a) That 136 Wellington Street East “Railroad Hotel” and 124
Wellington Street East “Baldwin’s Restaurant” be designated
under Part IV of the Ontario Heritage Act.
3. Memorandum from Manager, Parks and Fleet
Re: Tree Removal Permit Application – 61 Spruce Street
(a) That the removal of American Elm tree be approved; and
(b) That precautionary measures be taken to ensure the safety and
protection of the root system of the adjacent Sugar Maple tree.
A2 . Community Recognition Review Advisory Committee Meeting Minutes
of July 25, 2018
1. That the Community Recognition Review Advisory Committee meeting
minutes of July 25, 2018 be received for information.
Carried
7. Consideration of Items Requiring Discussion (Regular Agenda)
General Committee consented to consider items in the following order: R1, R3,
R5, R6, R8, R9, R2, R4, R7, R10, and R11.
R1. PDS18-087 – Upper York Sewage Solutions Total Phosphorous Offset
Program Framework
Ms. Anca Mihail, Manager of Engineering Services introduced Mr. Shu He,
Manager, Engineering, Capital Planning and Delivery, Environmental Services
from the Regional Municipality of York. Mr. He presented an overview of the
Region’s Total Phosphorus (TP) Off-set Program including details on the proposed
program for Aurora and its development, delivery strategy, concept framework,
future stormwater maintenance and management opportunities, status of the
project, and the next steps.
General Committee received and referred the comments of the presentation to
Item R1.
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General Committee recommends:
1. That Report No. PDS18-087 be received; and
2. That Council conceptually approve the Upper York Sewage Solutions
Total Phosphorous Offset Program Framework that will be used as a
guideline for agreements that will be executed between the Town of
Aurora and York Region enabling the Region to retrofit stormwater
management facilities within the Town in exchange for the transfer of
total phosphorous reduction credits; and
3. That the Mayor and Town Clerk be authorized to execute the necessary
agreements between the Town and York Region enabling the Region to
retrofit stormwater management facilities within the Town in exchange for
the transfer of total phosphorous reduction credits, including any and all
documents and ancillary agreements required to give effect to the same.
Carried
R2. CS18-023 – Region of York Inclusion Charter
General Committee recommends:
1. That Report No. CS18-023 be received; and
2. That the Town of Aurora endorse the Region of York Inclusion Charter;
and
3. That the Mayor and CAO be authorized to sign the Inclusion Charter on
behalf of the Town.
Carried
R3. CMS18-025 – Cultural Services Master Plan
General Committee recommends:
1. That Report No. CMS18-025 be received; and
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2. That this report satisfy Council’s conditional budget approval for Capital
Project No. 74015 – Cultural Services Master Plan in the amount of
$100,000.
Carried
R4. PDS18-082 – Using the Sewer Use By-law to address pool water
discharge
General Committee consented to vote on clause 3 of the main motion separately.
General Committee recommends:
1. That Report No. PDS18-082 be received; and
2. That staff be directed to add recommended Best Management Practices
to discharge pool and hot tub water to the Town website.
Carried
General Committee recommends:
3. That the amendment of By-law Number 5518-13, being the Sewer Use
By-law, be referred to staff.
Motion to refer
Carried
R5. CMS18-024 – 22 Church Street Exterior Sign
General Committee recommends:
1. That Report No. CMS18-024 be received; and
2. That this report satisfy Council’s conditional budget approval for Capital
Project No. 72310 – 22 Church St. Exterior Sign in the amount of
$50,000; and
3. That staff be directed to coordinate the 22 Church St. Exterior Sign
project with the Town’s Library Square project.
Carried
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R6. PDS18-095 – Designation of the Aurora Business Improvement Area
(BIA) and the establishment of the Aurora Business
Improvement Association Board of Management
General Committee recommends:
1. That Report No. PDS18-095 be received; and
2. That a by-law be enacted at the September 18, 2018 Council meeting to
designate the area as a Business Improvement Area, as described in
Figure 1, to be named the “Aurora Business Improvement Area” and to
establish a board of management to govern the Aurora Business
Improvement Area, to be named the “Aurora BIA Board of Management;”
and
3. That staff be directed to bring forward a by-law to appoint the Town Clerk
as the Town’s representative to the Board of Management at the
September 18, 2018 Council meeting.
Carried
R7. PDS18-093 – Parking By-law Amendments – Various Locations
General Committee recommends:
1. That Report No. PDS18-093 be received; and
2. That Parking By-law No. 4574-04.T be amended to prohibit parking at
any time on the north and west sides of Millcliff Circle from a point nine
metres north of the beginning of curb return to a point nine metres west
of the end of curb return adjacent to property no. 161; and
3. That Parking By-law No. 4574-04.T be amended to prohibit parking at
any time on both sides of Mary Street from a point approximately 152
metres south of Wellington Street East to Industry Street; and,
4. That Parking By-law No. 4574-04.T be amended to prohibit parking at
any time on the north side of Timpson Drive from the west side of the
easterly intersection of Tannery Creek Crescent to Windham Trail; and,
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5. That the amending Parking By-law be presented at a future Council
Meeting.
Carried
R8. PDS18-099 – Application for Official Plan Amendment, Zoning By-law
Amendment and Site Plan Approval, Metropolitan Square
Inc., 180, 190 and 220 Wellington Street East, File
Numbers: OPA-2015-05, ZBA-2015-15 and SP-2016-10
General Committee recommends:
1. That Report No. PDS18-099 be referred to staff to address Council’s
concerns and comments with the developer, and the report be brought
back to a future General Committee meeting.
Motion to refer
Carried
R9. PDS18-097 – Application for Zoning By-law Amendment and Site Plan
Approval, 15370 Leslie (Skales) Inc., 15370 Leslie Street,
File Numbers: ZBA-2017-02 and SP-2017-12
General Committee recommends:
1. That Report No. PDS18-097 be received; and
2. That the Application for Zoning By-law Amendment File Number ZBA-
2017-02 to amend the ‘Rural (RU(29)) Exception Zone’ and ‘Institutional
(I) Zone’ to ‘Townhouse Dwelling Residential (R8) Exception Zone’ and
‘Environmental Protection (EP) Zone’ be approved; and
3. That the Application for Site Plan Approval File Number SP-2017-12 to
permit the construction of four townhouse blocks with a total of 32
condominium units be approved; and
4. That a total of 32 units of water and sewage capacity be allocated to the
Approval of the Site Plan Application; and
5. That the implementing Zoning By-law be presented at a future Council
Meeting; and
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6. That the Mayor and Town Clerk be authorized to execute the Site Plan
Agreement, including any and all documents and ancillary agreements,
required to give effect to same.
Carried
R10. CS18-024 – Pending List
General Committee recommends:
1. That Report No. CS18-024 be received for information.
Carried
R11. CS18-026 – Alternate Form of Notice – Sale of Properties to Metrolinx
General Committee recommends:
1. That Report No. CS18-026 be received; and
2. That this report be deemed an appropriate alternate form of public notice
of the proposed sale of the properties to Metrolinx.
Carried
8. Notices of Motion
(a) Mayor Dawe
Re: Freedom of the City to 140 Aurora Royal Canadian Air Cadet
Squadron
Whereas in 2019 the 140 Aurora Royal Canadian Air Cadet Squadron will be
celebrating the 30th anniversary of the Squadron in the Town of Aurora; and
Whereas the Squadron has been a proud supporter of the Town of Aurora
through their participation in many activities and events; and
Whereas the Squadron is committed to continue to represent the aims of the
Canadian Cadet Organization: to promote citizenship, physical fitness and an
awareness of the Canadian Forces in Aurora;
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Tuesday, September 11, 2018 Page 11 of 12
1. Now Therefore Be It Hereby Resolved That Council support this request;
and
2. Be It Further Resolved That the Squadron be granted “Freedom to the
City” to conduct a “Freedom of the City” parade on Saturday, 19 October,
2019 that would end at Aurora Town Hall with a presentation by the
Mayor.
(b) Councillor Gaertner
Re: Consultant for Stable Neighbourhoods
Whereas Council will be holding another Public Planning meeting about Stable
Neighbourhoods; and
Whereas it would be helpful to have any information that would contribute to
the decision making process; and
Whereas many other municipalities have faced this same issue;
1. Now Therefore Be It Hereby Resolved That a consultant, expert and
experienced in development in mature residential neighbourhoods, be
hired to provide an information report for the Public Planning meeting.
9. New Business
Councillor Mrakas requested the traffic signal warrant compliance data for the
Ballymore Drive and Bayview Avenue intersection, and staff agreed to follow up.
Councillor Mrakas requested that York Region be contacted to install a “Do Not
Block Intersection” sign at the Bayview Avenue and Ballymore Drive intersection to
alleviate traffic, and staff agreed to follow up.
Councillor Gaertner inquired about the next steps with the Stable Neighbourhood
review, and staff provided an update noting that the item will be brought forward to
a future Public Planning meeting in 2019.
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Councillor Thom requested for information regarding any amendments to the
standard operating guidelines for Right of Entry, and staff agreed to provide an
update.
10. Closed Session
None
11. Adjournment
The meeting was adjourned at 10:24 p.m.
_________________________________ _________________________________
John Abel, Councillor Michael de Rond, Town Clerk