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MINUTES - General Committee - 20190115 Town of Aurora General Committee Meeting Report Council Chambers, Aurora Town Hall Tuesday, January 15, 2019 Attendance Council Members Councillor Kim in the Chair; Councillors Gaertner, Gallo, Gilliland Humfryes, Thompson, and Mayor Mrakas Members Absent None Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall, Director of Community Services, Techa van Leeuwen, Director of Corporate Services, Jason Gaertner, Acting Director of Financial Services, Allan Downey, Director of Operational Services, Anca Mihail, Manager of Engineering, Lawrence Kuk, Manager of Development Planning, Stephanie Mackenzie-Smith, Manager of Corporate Communications, Patricia De Sario, Town Solicitor, Michael de Rond, Town Clerk, and Ishita Soneji, Council/Committee Coordinator The Chair called the meeting to order at 7:01 p.m. General Committee consented to recess the meeting at 8:58 p.m. and reconvened the meeting at 9:08 p.m. 1. Approval of the Agenda General Committee approved the agenda as circulated by Legislative Services, with the following additions: • Delegation (a) Miju Stinson, Resident; Re: Item R1 – PDS19-006 – Extension of the Interim Control By-law for Stable Neighbourhood Study Area General Committee Meeting Report Tuesday, January 15, 2019 Page 2 of 10 • Delegation (b) – Peter Smith, representing Regency Acres Ratepayer Association (RARA), Aurora Heights Ratepayer Association (AHRPA), and Town Park Ratepayer Association (TPRPA); Re: Item R1 – PDS19-006 – Extension of the Interim Control By-law for the Stable Neighbourhood Study Area • Item C2 – Memorandum from Councillor Gaertner; Re: Ontario Drinking Water Source Protection Program • Item R9 – PDS19-011 – Application for Site Plan Approval, Gottardo Construction – Flex Office Site, 95 Eric T Smith Way, Lot 3 and Part of Block 11, Registered Plan 65M-4324, File Number: SP-2018-06, Related File Number: D14-05-04 and D12-05-1A 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 3. Community Presentations (a) Robin McDougall, Director, Community Services Re: Recognition of Town Staff for Exceptional Service in providing Lifesaving Assistance Ms. McDougall recognized the rescue effort of staff member Abhee Kanungo, Customer Service Representative, who saved two lives while working at her other job for Metrolinx at the Newmarket Go Station in October. A certificate of appreciation was presented to Abhee from the Mayor. 4. Delegations (a) Miju Stinson, Resident Re: Item R1 – PDS19-006 – Extension of the Interim Control By-law for the Stable Neighbourhood Study Area General Committee Meeting Report Tuesday, January 15, 2019 Page 3 of 10 Mr. John Stinson, Miju’s husband, requested that 29 Church Street be exempt from the provisions of the Interim Control By-law in order to redevelop the house, which would require a variance and Committee of Adjustment approval. It was mentioned that the current structure is non-conforming to the existing lot, and the new structure would allow for better conformity and additional accessible features. General Committee received the comments of the delegation. (b) Peter Smith, representing Regency Acres Ratepayer Association (RARA), Aurora Heights Ratepayer Association (AHRPA), and Town Park Ratepayer Association (TPRPA) Re: Item R1 – PDS19-006 – Extension of the Interim Control By-law for the Stable Neighbourhood Study Area Mr. Smith and Mr. Neil Asselin emphasized the need for protection of stable neighbourhoods and noted that the extension of the existing Interim Control By-law would not resolve the ongoing concerns surrounding non-conforming structures. It was suggested that alternative control measures be temporarily implemented, such as a temporary zoning by-law including the specific zoning requirements highlighted so far as part of the stable neighbourhood review. General Committee received and referred the comments of the delegation to Item R1. 5. Consent Agenda General Committee recommends: That the following Consent Agenda Items C1 and C2 be approved: C1. Memorandum from Mayor Mrakas Re: Aurora Cultural Centre Board of Directors 1. That the memorandum regarding Aurora Cultural Centre Board of Directors be received; and General Committee Meeting Report Tuesday, January 15, 2019 Page 4 of 10 2. That Councillors Wendy Gaertner and John Gallo be appointed to the Aurora Cultural Centre Board of Directors for the 2018-2022 Term of Council. C2. Memorandum from Councillor Gaertner Re: Ontario Drinking Water Source Protection Program 1. That the memorandum regarding Ontario Drinking Water Source Protection Program be received; and 2. That Council endorse the Lake Simcoe Region Conservation Authority’s (LSRCA) position regarding the Ontario Drinking Water Source Protection Program; and 3. That a letter of Council support be sent to The Hon. Rod Phillips, Minister, Ministry of Environment, Conservation and Parks. Carried 6. Advisory Committee Meeting Minutes General Committee recommends: That the Advisory Committee meeting minutes, Item A1, be received and the recommendations carried by the Committees be approved: A1. Heritage Advisory Committee Meeting Minutes of September 5, 2018 1. That the Heritage Advisory Committee meeting minutes of September 5, 2018, be received; and 2. That Heritage Advisory Committee recommend to Council: 1. HAC18-013 – Request to Designate Under Part IV of the Ontario Heritage Act 50-100 Bloomington Road West “De La Salle College” including associated heritage feature “Pine Ridge Trail (Monk’s Walk)” (a) That the building formerly known as “De La Salle College” located at 50-100 Bloomington Road West, which includes the General Committee Meeting Report Tuesday, January 15, 2019 Page 5 of 10 front garden/ courtyard and associated heritage feature “Pine Ridge Trail (Monk’s Walk)”, be Designated under Part IV of the Ontario Heritage Act as a property of Cultural Heritage Value or Interest; and (b) That the Town Clerk be authorized to publish and serve Council’s Notice of Intention to Designate as per requirements of the Act; and (c) That the designation by-law be brought before Council for passing if no objections were received within the thirty (30) day objection period as per requirements of the Act. Carried 7. Consideration of Items Requiring Discussion (Regular Agenda) R1. PDS19-006 – Extension of the Interim Control By-law for the Stable Neighbourhood Study Area General Committee recommends: 1. That Report No. PDS19-006 be received; and 2. That pursuant to Section 38(2) of the Planning Act, a by-law be enacted to extend the period during which Interim Control By-law No. 6048-18 will be in effect by one additional year, from January 30, 2019 to January 30, 2020; and 3. That the implementing Interim Control By-law be presented at the Council meeting of January 22, 2019. Carried R2. OPS19-001 – Winter Maintenance Report No. 1 Revised Provincial Minimum Maintenance Standards (MMS) and Windrow Clearing Program General Committee recommends: General Committee Meeting Report Tuesday, January 15, 2019 Page 6 of 10 1. That Report No. OPS19-001 be received; and 2. That the recommendations and service levels contained in Table 1 associated with the Revised Provincial Municipal Maintenance Standards (MMS) be approved; and 3. That the 2020 Capital Budget contain provisions for road anti-ice pre- treatment equipment, in the amount of $500,000, and additional $35,000 operational funds in 2021; and 4. That the Director of Operational Services be appointed as the designated Official for the purposes of declaring a “Significant Weather Event”; and 5. That the Town of Aurora not proceed with a Windrow Clearing Program. Carried R3. CAO19-001 – Requests for Sponsorship Policy General Committee recommends: 1. That Report No. CAO19-001 be received; and 2. That the Requests for Sponsorship Policy be approved. Carried R4. CS19-003 – Building Appraisals – Request for Pre-Budget Approval General Committee recommends: 1. That Report No. CS19-003 be received; and 2. That Capital Project No. 13020 – Appraisal of Town Buildings, be pre- approved; and 3. That a total budget of $55,000 be approved for Capital Project No. 13020, to be funded from the Studies and Other Reserve Fund. Carried General Committee Meeting Report Tuesday, January 15, 2019 Page 7 of 10 R5. CMS19-001 – Sole Source Award for Cimco Refrigeration General Committee recommends: 1. That Report No. CMS19-001 be received; and 2. That request for the sole source award for the supply of refrigeration equipment service on a contract basis and repair and maintenance on an as-needed basis be awarded to Cimco Refrigeration at the unit prices specified for a five (5) year contract, commencing January 1, 2019 up to and including December 31, 2023; and 3. That a purchase order in the amount of $376,534 excluding taxes be approved in favour of Cimco Refrigeration; and 4. That the Director of Community Services be authorized to approve additional expenditures within the scope of the contract to an amount up to the approved annual operating budget for these services over the term of the contract; and 5. That the Mayor and Town Clerk be authorized to execute the necessary agreement, including any and all documents and ancillary agreements required to give effect to the same. Carried R6. CMS19-002 – Sole Source Award – Johnsons Controls Canada General Committee recommends: 1. That Report No. CMS19-002 be received; and 2. That request for the sole source award for the supply of Building Automation System (BAS) service on a contract basis and repair and maintenance on an as-needed basis be awarded to Johnson Controls Canada at the unit prices specified for a three (3) year contract, commencing January 1, 2019 up to and including December 31, 2021; and General Committee Meeting Report Tuesday, January 15, 2019 Page 8 of 10 3. That a purchase order in the amount of $126,500 excluding taxes, be approved in favour of Johnson Control Canada; and 4. That the Director of Community Services be authorized to approve additional expenditures within the scope of the contract to an amount up to the approved annual operating budget for these services over the term of the contract; and 5. That the Mayor and Town Clerk be authorized to execute the necessary agreement, including any and all documents and ancillary agreements required to give effect to the same. Carried R7. PDS19-003 – Appointments to the Aurora Business Improvement Area (BIA) Board of Management General Committee recommends: 1. That Report No. PDS19-003 be received; and 2. That Council appoint Anthony Ierullo as the Council Representative director to the Aurora BIA Board of Management; and 3. That Council appoint the following eight (8) director nominees as elected by the Aurora BIA membership on December 3, 2018: • Mauro Bucci • George Condoyannis • Sandra Ferri • Mary Georgopoulos • Jack Laurion • Lenard Lind • Joanne Russo • Kasie Savage; and 4. That the Town Clerk be removed from the Board of Management. Carried General Committee Meeting Report Tuesday, January 15, 2019 Page 9 of 10 R8. PDS19-007 – Early Approval of Capital Project No. 42808 – Corporate Energy Management Plan Update General Committee recommends: 1. That Report No. PDS19-007 be received; and 2. That Capital Project No. 42808 – Corporate Energy Management Plan Update be pre-approved; and 3. That a total budget of $50,000 be approved for Capital Project No. 42808, to be funded from the Studies and Other Reserve Fund. Carried R9. PDS19-011 – Application for Site Plan Approval, Gottardo Construction – Flex Office Site, 95 Eric T Smith Way, Lot 3 and Part of Block 11, Registered Plan 65M-4324, File Number: SP- 2018-06, Related File Number: D14-05-04 and D12-05-1A General Committee recommends: 1. That Report No. PDS19-011 be received; and 2. That site plan application number SP-2018-06 (Gottardo Construction Limited) to permit the development of the subject lands for a one storey, flex office building be approved; and 3. That the Mayor and Town Clerk be authorized to execute the Site Plan Agreement, including any and all documents and ancillary agreements required to give effect to same. Carried 8. Notices of Motion None General Committee Meeting Report Tuesday, January 15, 2019 Page 10 of 10 9. New Business Councillor Thompson requested that the issue regarding the exemption of 29 Church Street from the provisions of the Interim Control By-law be brought forward to the February 2019 meeting cycle. Councillor Gaertner inquired about the regulations on the timeframe of construction projects, and staff provided a response noting that projects with active building permits do not have a definite completion date. Mayor Mrakas noted his attendance at the Greater Toronto and Hamilton Area (GTHA) Mayors meeting held in Toronto, and highlighted the discussions of the meeting, including improving regional transit and housing needs. He noted the upcoming Regional Government review announced earlier that day by the Provincial Government. 10. Closed Session None 11. Adjournment The meeting was adjourned at 9:34 p.m.