MINUTES - General Committee - 20180717
Town of Aurora
General Committee Meeting Report
Council Chambers, Aurora Town Hall
Tuesday, July 17, 2018
Attendance
Council Members Councillor Abel in the Chair; Councillors Gaertner, Humfryes
(arrived 7:22 p.m.), Mrakas, Pirri, Thom, Thompson, and Mayor
Dawe
Members Absent Councillor Kim
Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall,
Director of Community Services, Techa van Leeuwen, Director of
Corporate Services, Dan Elliott, Director of Financial Services,
Allan Downey, Director of Operational Services, Marco Ramunno,
Director of Planning and Development Services, Stephanie
Mackenzie-Smith, Manager of Corporate Communications, Patricia
De Sario, Town Solicitor, Michael de Rond, Town Clerk, and Linda
Bottos, Council/Committee Secretary
The Chair called the meeting to order at 7:02 p.m.
General Committee consented to recess the meeting at 9:01 p.m. and reconvened the
meeting at 9:13 p.m.
General Committee consented to extend the hour past 10:30 p.m.
1. Approval of the Agenda
General Committee approved the agenda as circulated by Legislative Services, on
a two-thirds vote, with the following additions:
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Tuesday, July 17, 2018 Page 2 of 16
• Delegation (a) Dr. Brian Moore, Canadian Disc Institute and Moore Chiropractic
Group; Re: Item R2 – CS18-020 – Proposed Amendments to the Sign By-law
• Delegation (b) Sandra Sangster, representing Regency Acres Ratepayers
Association, Aurora Heights Ratepayers Association, and Town Park Area
Residents Ratepayers Association; Re: Item R11 – PDS18-089 – Update to
Site Plan Control By-law
• Item A5 – Trails and Active Transportation Committee Meeting Minutes of June
15, 2018
• Item A6 – Parks, Recreation and Cultural Services Advisory Committee
Meeting Minutes of June 21, 2018
• Item R1 – Replacement Page 1 for Report No. OPS18-018 – 100 Vandorf
Sideroad – Hallmark Lands Community Park
• Item R11 – PDS18-089 – Update to Site Plan Control By-law
• Notice of Motion (b) Councillor Gaertner; Re: National Housing Strategy
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
3. Community Presentations
(a) Nichole Campsall, Youth and Community Development Coordinator, and
Julie Stephenson, Youth Programmer, Community Services
Re: John West Memorial “Leaders of Tomorrow” Scholarship Award
Ms. Campsall and Ms. Stephenson presented a brief overview of the
achievements of Josie Kearney and Robert Lee, both graduates of Dr. G. W.
Williams Secondary School, who were each then presented with the John
West Memorial “Leaders of Tomorrow” Scholarship Award by Mayor Dawe
and Robin McDougall, Director of Community Services.
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Tuesday, July 17, 2018 Page 3 of 16
4. Delegations
(a) Dr. Brian Moore, Canadian Disc Institute and Moore Chiropractic Group
Re: Item R2 – CS18-020 – Proposed Amendments to the Sign By-law
Dr. Moore spoke to the proposed amendments and suggested that
consideration be given to implementing different applications in the individual
areas of Town. He presented examples of raised portable signs and curb
signs, and suggested minor amendments to the proposal respecting maximum
height and sign area, removal of signage during certain hours, inclusion of
curb signs, and consideration of A-signs.
General Committee received and referred the comments of the delegation to
Item R2.
(b) Sandra Sangster, Anna Kroeplin, and Allison Halls, representing
Regency Acres Ratepayers Association, Town Park Area Residents
Ratepayers Association, and Aurora Heights Ratepayers Association
Re: Item R11 – PDS18-089 – Update to Site Plan Control By-law
General Committee consented to permit additional time as required for the delegation.
Ms. Sangster, Ms. Kroeplin, and Ms. Halls expressed concerns, on behalf of
their respective ratepayers associations, regarding the Town’s protection of
stable neighbourhoods and the proposed removal of Aurora Heights from the
study area, and stated that there is a disconnect between the development
allowed and the vision and policies for stable neighbourhoods in the Official
Plan. It was suggested that the Town consider the City of Oakville as a model
respecting redevelopment in stable neighbourhood communities. It was
requested that Council direct staff to revise the Zoning By-law to ensure
compliance with the Town’s Official Plan respecting stable neighbourhoods,
and that any resident feedback given via email be published including names
and addresses.
General Committee received and referred the comments of the delegation to
Item R11.
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Tuesday, July 17, 2018 Page 4 of 16
5. Consent Agenda
General Committee recommends:
That the following Consent Agenda Items, C1 to C3 inclusive, be approved:
C1. CS18-018 – 2018 Municipal Election Update
1. That Report No. CS18-018 be received for information.
C2. FS18-008 – 2017 Year-End Budget Report – as at December 31, 2017
1. That Report No. FS18-008 be received for information.
C3. Memorandum from Mayor Dawe
Re: Recipients of the 2018 Town of Aurora Student Academic
Achievement Awards
1. That the memorandum regarding Recipients of the 2018 Town of Aurora
Student Academic Achievement Awards be received for information.
Carried
6. Advisory Committee Meeting Minutes
General Committee recommends:
That the Advisory Committee meeting minutes, Items A1 to A6 inclusive, be
received and the recommendations carried by the Committees be approved, with
the exception of sub-item A6(2) which was discussed and voted on separately as
recorded below:
A1. Heritage Advisory Committee Meeting Minutes of June 11, 2018
1. That the Heritage Advisory Committee meeting minutes of June 11,
2018, be received; and
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Tuesday, July 17, 2018 Page 5 of 16
1. HAC18-010 – Heritage Permit Application, 60 Fleury Street,
File: NE-HCD-HPA-18-05
(a) That Heritage Permit Application NE-HCD-HPA-18-05 be
approved to permit the construction of an expanded side gable
and construction of a side dormer as shown on the submitted
plans.
4. HAC18-011 – Request to Remove a Property from the Aurora
Register of Properties of Cultural Heritage Value or
Interest, 29 Church Street
(a) That the property located at 29 Church Street be removed from
the Aurora Register of Properties of Cultural Heritage Value or
Interest; and
(b) That future building elevations are subject to review by the
Design Review Panel and approval of Planning Staff.
Carried
A2. Environmental Advisory Committee Meeting Minutes of June 14, 2018
1. That the Environmental Advisory Committee meeting minutes of June 14,
2018, be received; and
New Business Motion No. 1
(a) That the Parks Department be directed to appoint a Co-op student
specializing in invasive species in the 2019 calendar year.
Carried
A3. Accessibility Advisory Committee Meeting Minutes of June 20, 2018
1. That the Accessibility Advisory Committee meeting minutes of June 20,
2018, be received for information.
Carried
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A4. Finance Advisory Committee Meeting Minutes of June 27, 2018
1. That the Finance Advisory Committee meeting minutes of June 27, 2018,
be received for information.
Carried
A5. Trails and Active Transportation Committee Meeting Minutes of June
15, 2018
1. That the Trails and Active Transportation Committee meeting minutes of
June 15, 2018, be received; and
1. Memorandum from Senior Landscape Architect
Re: Trailhead Parking – BG Properties (Aurora) Inc.
(a) That Option A for the Trailhead Parking Area be approved; and
(b) That the Coutts property be purchased by the Town of Aurora.
2. Memorandum from Manager of Parks and Fleet
Re: Wellington Street East Crossing Design Concepts
(a) That Option 4 for the Wellington Street East crossing be
approved.
6. Verbal Update from Senior Landscape Architect
Re: BG Trail Adjacent to Rail and Cattle Crawl
(a) That staff continue to investigate cost-sharing with Metrolinx
regarding the cattle crawl underpass; and
(b) That the 2019 Capital Budget placeholder in the amount of
$750,000 for railway crossings be specifically used for the cattle
crawl underpass.
Carried
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A6. Parks, Recreation and Cultural Services Advisory Committee Meeting
Minutes of June 21, 2018
1. That the Parks, Recreation and Cultural Services Advisory Committee
meeting minutes of June 21, 2018, be received; and
1. PRCSAC18-001 – Subdivision Entry Signage at Batson Drive
and Yonge Street
(a) That the proposed concept design for the re-installation of a new
entry feature for Valhalla Subdivision be approved; and
(b) That staff be directed to include the project in the 2019 Capital
Budget for deliberation.
Carried
A6. Parks, Recreation and Cultural Services Advisory Committee Meeting
Minutes of June 21, 2018
General Committee recommends:
2. Memorandum from Director, Community Services
Re: Stronach Aurora Recreation Complex – Gymnasium Feasibility
(a) That the construction of a multi-purpose space that maximizes the
land available on the southwest corner of the Stronach Aurora
Recreation Complex be approved.
Carried
7. Consideration of Items Requiring Discussion (Regular Agenda)
General Committee consented to consider items in the following order: R11, R1,
R2, R3, R8, R10, R4, R5, R6, R7, and R9.
R1. OPS18-018 – 100 Vandorf Sideroad – Hallmark Lands Community Park
General Committee recommends:
1. That Report No. OPS18-018 be received; and
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2. That a multi-purpose rectangular artificial turf field and a senior softball
diamond be approved; and
3. That the total approved budget for Capital Project No. 73287 be
increased to $4,250,000, representing an increase of $1,250,000 to be
funded by $1,050,000 from the Park DC reserve and $200,000 from
Capital Project No. 73198 – Field Renovation Norm Weller Park; and
4. That the sports field lighting component be removed from the scope of
work for Capital Project No. 73198 – Field Renovation Norm Weller Park
and its total approved budget be decreased by $200,000 to $150,000.
Defeated
General Committee recommends:
1. That Report No. OPS18-018 be received for information.
Carried
R2. CS18-020 – Proposed Amendments to the Sign By-law
General Committee recommends:
1. That Report No. CS18-020 be received; and
2. That the proposed amendments to Sign By-law No. 5840-16, as outlined
in this report be brought forward to a future Council meeting, for
enactment.
Carried
R3. CMS18-021 – Cultural Partners – Update
General Committee recommends:
1. That Report No. CMS18-021 be received; and
2. That the report from Interkom be received; and
3. That an action plan be prepared and presented to the new Council.
Carried
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Tuesday, July 17, 2018 Page 9 of 16
R4. PDS18-074 – Aurora Economic Development Board – Working Group
Update
General Committee recommends:
1. That Report No. PDS18-074 be received; and
2. That the Town establish and organize an Economic Development
Corporation under the name “Aurora Economic Development
Corporation”, or such other similar name that may be available (the
“Corporation” or “AEDC”), and that the Mayor and Clerk be authorized to
sign any and all documents and agreements to permit the establishment
and organization of the Corporation; and
3. That the Corporation be designated as a “designated economic
development corporation” pursuant to section 9 of O. Reg. 599/06 under
the Municipal Act, 2001; and
4. That the Town nominate and authorize the Mayor to act as incorporator
and the initial member of the Board of Directors (“AEDC Board”) and as a
member of the AEDC; and
5. That the Town be authorized to subscribe for a membership interest in
the Corporation and to acquire a membership interest in the Corporation
and exercise any power as a member of the Corporation required to be
exercised, and to thereafter exercise powers as a member of the
Corporation; and
6. That the Aurora Economic Development Board be authorized to lead the
process to recruit new AEDC Board members and recommend to Council
candidates for appointment to the AEDC Board; and
7. That Capital Project No. 81022 – Economic Development Strategic Plan
be approved; and
8. That a total budget of $100,000 be approved for Capital Project No.
81022 to be funded from the Economic Development Reserve Fund.
Carried
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R5. CS18-019 – Lame Duck Council and Restricted Acts
General Committee recommends:
1. That Report No. CS18-019 be received; and
2. That a by-law delegating authority to the CAO be brought forward to the
July 24, 2018 Council meeting.
Carried
R6. FS18-020 – Summary of the Key Findings/Outcomes of Finance
Advisory Committee’s Detailed Budget Reviews
General Committee recommends:
1. That Report No. FS18-020 be received for information.
Carried
R7. PDS18-080 – Pedestrian Crossover Review – Various Locations
General Committee recommends:
1. That Report No. PDS18-080 be received; and
2. That this report satisfy Council’s conditional budget approval for Capital
Project No. 34518 – Pedestrian Crossings as per 2014 DC study in the
amount of $144,100; and
3. That a Level 2 Type C pedestrian crossover be installed on Henderson
Drive at the west approach to the intersection of Tamarac Trail/Lee Gate
with an estimated cost of $40,000 and the balance of $104,100 be
returned to source; and
4. That Parking By-law No. 4574-04.T be amended to prohibit stopping at
any time on both sides of Henderson Drive approximately 20 metres east
and west of Tamarac Trail/Lee Gate.
Carried
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R8. PDS18-083 – Application for Site Plan Approval, Delmanor Aurora Inc.,
14314 Yonge Street, File Number: SP-2017-10, Related File
Number: ZBA-2015-07
General Committee recommends:
1. That Report No. PDS18-083 be received; and
2. That Site Plan Application File SP-2017-10 (Delmanor Aurora Inc.) to
permit the construction of a five-storey (17.5m) Retirement Home be
approved; and
3. That the Mayor and Town Clerk be authorized to execute the Site Plan
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
Carried
R9. PDS18-085 – Application for Site Plan Approval, Time Development
Group, 4 Don Hillock Drive, Northeast corner of Leslie
Street and Don Hillock Drive, Lot 1, Registered Plan 65M-
3974, File Number: SP-2017-07
General Committee recommends:
1. That Report No. PDS18-085 be received; and
2. That site plan application number SP-2017-07 (Time Development
Group) to permit the development of the subject lands for a six-storey,
122-room hotel be approved; and
3. That the Mayor and Town Clerk be authorized to execute the site plan
agreement, including any and all documents and ancillary agreements
required to give effect to same.
Carried
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R10. PDS18-086 – Applications for Draft Plan of Subdivision and Draft Plan
of Condominium, Dormer Hill Inc., 14029 Yonge Street,
Part of Lot 72 Concession 1, File Number: SUB-2017-01,
CDM-2017-01, Related Files: OPA-2017-02, ZBA-2017-01,
SP-2018-01
General Committee recommends:
1. That Report No. PDS18-086 be received; and
2. That Application for Draft Plan of Subdivision SUB-2017-01 (Dormer Hill
Inc.) be approved, subject to the conditions outlined in Schedule A of this
report; and
3. That the Application for Draft Plan of Common Elements Condominium
CDM-2017-01 (Dormer Hill Inc.) be approved, subject to the conditions
outlined in Schedule B of this report; and
4. That a total of 27 units of water and sewage capacity be allocated to the
Draft Plan of Subdivision; and
5. That the Mayor and Town Clerk be authorized to execute a Subdivision/
Condominium Agreement, including any and all documents and all of the
Agreements referenced in the Conditions of Approval, including any
ancillary agreements required to give effect to same.
Carried
R11. PDS18-089 – Update to Site Plan Control By-law
General Committee recommends:
1. That Report No. PDS18-089 be received; and
2. That a by-law to include Site Plan approval for new development,
redevelopment and large additions within the Stable Neighbourhood
Study Area as identified in Figure 1 be enacted at a future Council
meeting; and
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3. That the Aurora Heights neighbourhood be included in the Site Plan
Control By-law; and
4. That a by-law to amend By-law No. 6031-17 to include a “basic” site plan
application fee of $1,000 be enacted at a future Council meeting.
Carried as amended
8. Notices of Motion
(a) Councillor Kim
Re: Increased Provincial Funding for Public Libraries
Whereas public libraries provide safe, inclusive, and vibrant community spaces
where everyone is welcome to learn, work, connect, and have fun; and
Whereas the Aurora Public Library engages with the community and
contributes to a culture of lifelong learning and social good by sharing
knowledge and resources; and
Whereas the Aurora Public Library has enhanced its services and programs to
meet a population growing in number and diversity; and
Whereas in 2017 the Aurora Public Library experienced a year-over-year
increase in resource use of 5.8 percent, visits to the Library of 5.4 percent, and
an increase in program attendance of 28.8 percent; and
Whereas the Aurora Public Library continues to manage public resources with
the utmost care and is committed to the sustainability of its services;
1. Now Therefore Be It Hereby Resolved That the Town of Aurora urges the
Province of Ontario to recognize the contribution of local libraries within
their communities and to cease the 20-year funding freeze to local libraries
in an acknowledgement of the services they offer to all residents; and
2. Be It Further Resolved That the Town of Aurora urges the Province of
Ontario to reinstate adequate and appropriate funding for local libraries as
was included in the provincial budget of March 28, 2018, increasing each
year going forward in line with the consumer price index; and
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3. Be It Further Resolved That a copy of this resolution be sent to the
Minister of Tourism, Culture, and Sport, to the Ontario Minister of
Municipal Affairs, to local MPPs, to the Association of Municipalities of
Ontario, to the Ontario Library Association, to the Federation of Ontario
Public Libraries, and to York Region municipalities.
(b) Councillor Gaertner
Re: National Housing Strategy
Whereas the Federal Government has just formed Canada's first ever National
Housing Strategy; and
Whereas the Principles of the Strategy include ensuring that more Canadians
have access to housing that they can afford, and empowering powering local
communities to develop and implement local solutions to housing challenges;
and
Whereas $13.17 billion will be invested in Housing Repair and Renewal and
Rental Housing; and
Whereas projects must have a form of investment from another level of
government;
1. Now Therefore Be It Hereby Resolved That staff provide an information
report to Council regarding the National Housing Strategy.
9. New Business
Councillor Pirri inquired about the current number of candidates registered in the
Town’s municipal election, and staff provided a response.
Councillor Humfryes expressed appreciation for the strategic plan document and
efforts provided by the Aurora Cultural Centre.
Councillor Humfryes expressed concern regarding a house at Kennedy and Yonge
Streets and inquired about the status of the Community Improvement Plan grant
approved by Council. Staff agreed to contact the owner and follow up on the
matter.
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Mayor Dawe noted that Brookland Avenue has now been paved and suggested
that the street be swept, and staff agreed to follow up on the matter.
Mayor Dawe inquired about an unofficial trail on the east side of the creek south of
Brookland Avenue and discussions regarding its potential to be included in the
Town’s official trail network. Staff agreed to investigate the matter.
Councillor Gaertner inquired about an upcoming staff report on the Sewer Use By-
law respecting hot tub and pool drainage, and staff agreed to follow up and advise.
Councillor Gaertner observed that a traffic counter is in place on Royal Road and
suggested that summer is not the best time to gauge traffic, and staff agreed to
investigate the matter.
Councillor Gaertner noted that Lake Simcoe Region Conservation Authority
(LSRCA) will be removing two barriers (culverts) to increase the habitat and
spawning of several species of fish on the East Holland River, in the Stone Road
and Deerglen Terrace area, and suggested that the area residents be advised of
the work to be done in September 2018. Staff agreed to follow up with LSRCA
toward communicating with the residents.
Councillor Mrakas shared the concerns of Dunning Avenue residents regarding
Central York Fire Services’ use of Dunning Avenue as an exit to Yonge Street from
the Edward Street fire hall, and staff agreed to investigate the matter.
Councillor Mrakas inquired about the use of Robert’s Rules of Order for matters on
which the Procedure By-law is silent, and staff provided a response.
Councillor Abel inquired about the procurement process and results of the Request
for Proposal for the Armoury design, and staff provided a response.
Councillor Abel inquired about the Niagara College program development plan,
and staff provided a response.
10. Closed Session
None
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11. Adjournment
The meeting was adjourned at 10:47 p.m.
_________________________________ _________________________________
John Abel, Councillor Michael de Rond, Town Clerk