MINUTES - General Committee - 20181211
Town of Aurora
General Committee Meeting Report
Council Chambers, Aurora Town Hall
Tuesday, December 11, 2018
Attendance
Council Members Councillor Kim in the Chair; Councillors Gaertner, Gallo, Gilliland
Humfryes, Thompson, and Mayor Mrakas
Members Absent None
Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall,
Director of Community Services, Techa van Leeuwen, Director of
Corporate Services, Jason Gaertner, Acting Director of Financial
Services, Allan Downey, Director of Operational Services, Marco
Ramunno, Director of Planning and Development Services,
Stephanie Mackenzie-Smith, Manager of Corporate
Communications, Patricia De Sario, Town Solicitor, Michael de
Rond, Town Clerk, and Ishita Soneji, Council/Committee
Coordinator
The Chair called the meeting to order at 7:01 p.m.
A moment of silence was observed in honour of former Deputy Mayor John Abel, who
passed away on December 6, 2018.
General Committee consented to recess the meeting at 8:58 p.m. and reconvened the
meeting at 9:08 p.m.
1. Approval of the Agenda
General Committee approved the agenda as circulated by Legislative Services,
with the following additions:
General Committee Meeting Report
Tuesday, December 11, 2018 Page 2 of 8
• Delegation (a) Paul Reid, Resident; Re: Item R2 – CS18-031 – Noise
Exemption Request – 440 William Graham Drive
• Delegation (b) – Withdrawn – Kasie Savage representing Real Food First; Re:
Healthy Food in Concessions – Follow-up
• Delegation (c) Peter Smith, Regency Acres Ratepayer Association (RARA); Re:
Planning Consultant Report to Council
• Item C3 – Memorandum from Mayor Mrakas; Re: Lake Simcoe Region
Conservation Authority Board Meeting Highlights of October 26, 2018
• Item R8 – CMS18-027 – Sport Aurora Funding Agreement Extension
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
3. Community Presentations
None
4. Delegations
(a) Paul Reid, Resident
Re: Item R2 – CS18-031 – Noise Exemption Request – 440 William
Graham Drive
Mr. Reid expressed concern regarding excessive construction related noise
emanating from the subject property that violates provisions of the current
Noise By-law. It was requested that the exemption be declined to ensure that
any construction work is carried out within the regulations of the Noise By-law.
General Committee received and referred the comments of the delegation to
Item R2.
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Tuesday, December 11, 2018 Page 3 of 8
(b) Kasie Savage representing Real Food First
Re: Healthy Food in Concessions – Follow-up
The delegation was withdrawn.
(c) Peter Smith, Regency Acres Ratepayer Association (RARA)
Re: Planning Consultant Report to Council
Mr. Smith emphasized the importance of the Stable Neighbourhood review
and noted specific zoning requirements suggested by the Regency Acres
Ratepayer Association (RARA), including limiting maximum building height to
nine metres, lower height for flat roof designs, and that the lot coverage be
dependant on type of structure, with reduced coverage for two-storey homes.
It was requested that the ratepayer associations be allowed to review and
provide input on the draft version of the report to be prepared by the planning
consultant.
General Committee received the comments of the delegation.
5. Consent Agenda
General Committee recommends:
That the following Consent Agenda Items C1 to C3 be approved:
C1. CS18-025 – Access Aurora, Customer Service Quarterly Report
1. That Report No. CS18-025 be received for information
C2. PDS18-098 – Planning Application Status List
1. That Report No. PDS18-098 be received for information
C3. Memorandum from Mayor Mrakas
Re: Lake Simcoe Region Conservation Authority
Board Meeting Highlights of October 26, 2018
General Committee Meeting Report
Tuesday, December 11, 2018 Page 4 of 8
1. That memorandum regarding Lake Simcoe Region Conservation
Authority Board Meeting Highlights of October 26, 2018 be received for
information.
Carried
6. Advisory Committee Meeting Minutes
None
7. Consideration of Items Requiring Discussion (Regular Agenda)
General Committee consented to consider items in the following order: R2, R1,
R3, R4, R5, R6, R7, and R8.
R1. CS18-028 – Policy for Ad Hoc/Advisory Committees and Local Boards
General Committee recommends:
1. That Report No. CS18-028 be received; and
2. That Attachment 2, the policy for Ad Hoc/Advisory Committees and Local
Boards be approved; and
3. That the following Advisory Committees be established:
• Community Recognition Review Advisory Committee
• Community Advisory Committee
• Heritage Advisory Committee
• Finance Advisory Committee (Council members only)
• Governance Review Ad Hoc Committee; and
4. That staff be directed to advertise for members of the Committees
listed above with the exception of the Finance Advisory Committee;
and
5. That the attached Terms of Reference for each Committee be approved.
Carried
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Tuesday, December 11, 2018 Page 5 of 8
R2. CS18-031 – Noise Exemption Request – 440 William Graham Drive
General Committee recommends:
1. That Report No. CS18-031 be received.
Carried
R3. FS18-027 – 2019 Fees and Charges Update
General Committee recommends:
1. That Report No. FS18-027 be received; and
2. That a by-law be enacted to set the 2019 Fees and Charges for
applications, permits, use of Town property, the sale of documents and
for the prescribed service charges for administrative matters as itemized
on the attached schedules, be approved.
Carried
R4. CAO18-007 – Town of Aurora Website Upgrade
General Committee recommends:
1. That Report No. CAO18-007 be received; and
2. That this report satisfy Council’s conditional budget approval for Capital
Project No. 12037 – Town of Aurora Website in the amount of $70,000.
Carried
R5. CS18-030 – Approval of 2019 Meeting Schedule
General Committee recommends:
1. That Report No. CS18-030 be received; and
2. That the 2019 Meeting Schedule (Attachment No. 1) be approved; and
3. That the Town Clerk be authorized to make amendments to the Council
and Committee Meeting Calendar as required
Carried
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Tuesday, December 11, 2018 Page 6 of 8
R6. FS18-025 – 2018 Year End Surplus/Deficit Financial Control By-law
General Committee recommends:
1. That That Report No. FS18-025 be received; and
2. That a by-law be enacted to authorize the Treasurer and the Chief
Administrative Officer to make necessary year-end financial adjustments:
(a) to allocate any 2018 Operating Fund surplus or deficit as set out in
Report No. FS18-025; and
(b) to allocate any 2018 surplus or alternatively fund any deficit in the
Water, Wastewater, or Stormwater budgets to or from the
appropriate related reserve accounts; and
3. That the Treasurer and Chief Administrative Officer report to Council
after the year end surplus/deficit control adjustments and allocations
have been completed.
Carried
R7. FS18-026 – Annual Cancellation, Reduction or Refund of Property
Taxes under Sections 357 and 358 of the Municipal Act
General Committee recommends:
1. That Report No. FS18-026 be received; and
2. That a meeting be held in accordance with Sections 357 and 358 of the
Municipal Act, 2001 as amended (the Act) in respect of the applications
filed with the Treasurer by owners of property listed in this report at
which applicants may make representation; and
3. That total property taxes in the amount of $18,544.07 and $30,118.58
be adjusted under Section 357 and 358 of the Act respectively set out
in Attachments #1 and #2; and
4. That any associated interest charged applicable to these adjustments
be cancelled in proportion to the total property taxes adjusted.
Carried
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Tuesday, December 11, 2018 Page 7 of 8
R8. CMS18-027 – Sport Aurora Funding Agreement Extension
General Committee recommends:
1. That Report No. CMS18-027 be received.
Carried
8. Notices of Motion
None
9. New Business
Councillor Gaertner inquired about the timeline of the environmental motions
passed at the end of the previous term, and staff provided a response noting that
the timeline will be provided in the first quarter of 2019.
Councillor Gallo extended his regards to all Members of Council on a successful
first meeting of the 2018-2022 Term of Council.
Councillor Gilliland inquired about the impacts of Bill 66 on the Town, and staff
noted that more information is forthcoming in 2019.
Council Humfryes referred to Delegation (c) and inquired about the engagement
process between the consultant and ratepayer associations, and staff provided a
response noting that feedback received from ratepayer associations has been
forwarded to the consultant.
Councillor Mrakas noted that he would be bringing forward a motion regarding Bill
66 at the December 18, 2018 Council meeting and requested Council for a waiver
of procedure in order to consider the motion.
Councillor Kim inquired about the status of Provincial government’s direction on
the Ontario Municipal Board reform, and staff provided a response noting that
formal direction from the Province is pending.
Councillor Gaertner inquired about the opportunity for ratepayer associations to
provide input on the Stable Neighbourhood report to be prepared by the planning
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Tuesday, December 11, 2018 Page 8 of 8
consultant. Staff provided a response noting that the report will be brought to the
Public Planning meeting of January 30, 2019, and comments will be welcomed at
the meeting as per the process.
10. Closed Session
None
11. Adjournment
The meeting was adjourned at 9:45 p.m.
_________________________________ _________________________________
Harold Kim, Councillor Michael de Rond, Town Clerk