MINUTES - General Committee - 20180619
Town of Aurora
General Committee Meeting Report
Council Chambers, Aurora Town Hall
Tuesday, June 19, 2018
Attendance
Council Members Councillor Pirri in the Chair; Councillors Abel (departed at 10:48
p.m.), Gaertner, Humfryes, Kim, Mrakas, Thom, Thompson, and
Mayor Dawe
Members Absent None
Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall,
Director of Community Services, Techa van Leeuwen, Director of
Corporate Services, Dan Elliott, Director of Financial Services, Al
Downey, Director of Operations, Marco Ramunno, Director of
Planning and Development Services, Stephanie Mackenzie-Smith,
Manager of Corporate Communications, Slawomir Szlapczynski,
Assistant Town Solicitor, Michael de Rond, Town Clerk, and Ishita
Soneji, Council/Committee Secretary
The Chair called the meeting to order at 7 p.m.
General Committee consented to recess the meeting at 9:51 p.m. and reconvened the
meeting at 10:05 p.m.
General Committee consented to extend the hour past 10:30 p.m.
1. Approval of the Agenda
General Committee approved the agenda as circulated by Legislative Services
with the following additions:
• Delegation (a) Greg Smith, Resident; Re: Item R1 – PDS18-076 – Library
Square
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• Delegation (b) Michael Fik and Roland Rom Colthoff, RAW Architecture &
Design representing Bara Group Aurora Inc., Re: Item R7 – PDS18-070 –
Applications for Zoning By-law Amendment and Site Plan Approval, Bara
Group (Aurora) Inc., 15086, 15094 and 15106 Yonge Street, Part of Lots 1
and 2, Registered Plan 9 and Lots 51 and 52, Registered Plan 246, File
Numbers: ZBA-2017-04 and SP-2018-03
• Item A1 – Finance Advisory Committee Meeting Minutes of April 25, 2018
• Item A2 – Accessibility Advisory Committee Meeting Minutes of May 9, 2018
• Notice of Motion (b) Councillor Gaertner; Re: Anti-Idling By-law
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
3. Community Presentations
(a) Jill Foster, CEO and Claudia Olguin, Coordinator of Community Led-
Initiatives, Aurora Public Library
Re: Aurora Public Library Newcomer Initiatives
Ms. Foster presented an overview of the Library’s newcomer initiatives to
connect newcomers to information and resources, provided details of
newcomer programs such as the Newcomer Walking Tours, the Newcomer
Women’s Meetup, Culinary Traveller, and the services provided in
collaboration with the York Region Support Services Network.
General Committee received the presentation for information.
4. Delegations
(a) Greg Smith, Resident
Re: Item R1 – PDS18-076 – Library Square
Mr. Smith was not present.
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(b) Michael Fik and Roland Rom Colthoff, RAW Architecture & Design
representing Bara Group Aurora Inc.
Re: Item R7 – PDS18-070 – Applications for Zoning By-law Amendment
and Site Plan Approval, Bara Group (Aurora) Inc., 15086, 15094 and
15106 Yonge Street, Part of Lots 1 and 2, Registered Plan 9 and
Lots 51 and 52, Registered Plan 246, File Numbers: ZBA-2017-04
and SP-2018-03
Mr. Fik advised that they are seeking an approval of the Zoning By-law
Amendment and Site Plan Approval applications for the subject lands, and
presented a brief overview of the site location, context, background and
detailed renderings of the proposed construction.
General Committee received and referred the comments of the delegation to
Item R7.
5. Consent Agenda
General Committee recommends:
That the following Consent Agenda Items, C1 to C3 inclusive, be approved, with
the exception of Item C1, which was discussed and voted on separately:
C1. PDS18-064 – Traffic Calming Measures at Pedersen Drive and Golf
Links Drive
1. That Report No. PDS18-064 be received for information.
Carried
C2. PDS18-065 – Award of Contract for Consulting Services – Assessment
of Bridges and Culverts
1. That Report No. PDS18-065 be received; and
2. That the total approved budget for Capital Project No. 42068 be
increased to $39,025 with additional funding of $14,025 provided from
the Storm Sewer Reserve fund.
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C3. PDS18-067 – Municipal Access Agreement – Town of Aurora and
Rogers Communications Canada Inc.
1. That Report No. PDS18-067 be received; and
2. That the Mayor and Town Clerk be authorized to renew the Municipal
Access Agreement between the Town of Aurora and Rogers
Communications Canada Inc. to permit the installation of equipment
within Town-owned right-of-ways.
Carried
6. Advisory Committee Meeting Minutes
General Committee recommends:
A1 . Finance Advisory Committee Meeting Minutes of April 25, 2018
1. That the Finance Advisory Committee meeting minutes of April 25, 2018,
be received for information.
Carried
A2 . Accessibility Advisory Committee Meeting Minutes of May 9, 2018
1. That the Accessibility Advisory Committee meeting minutes of May 9,
2018, be received for information.
Carried
7. Consideration of Items Requiring Discussion (Regular Agenda)
General Committee consented to consider items in the following order: Items R6,
R1, R2, R3, R4, R5, R9, R11, R7, R8 and R10.
R1. PDS18-076 – Library Square
Mr. David Leinster, Partner, The Planning Partnership and Mr. Roland Rom
Colthoff, RAW Architecture & Design, presented details on the redesign of the
Library square, including parking and exterior accessible routes, site integration to
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allow easy access for pedestrians, schematic drawings of the proposed expansion
to the Church Street school, and the architectural and landscape cost magnitude.
General Committee recommends:
1. That Report No. PDS18-076 be received; and
2. That the current design for Library Square be approved; and
3. That the Option 1 schematic design for the expansion to the Church
Street School which includes the three (3) floors and theatre be
approved; and
4. That the allocation of existing project funding for the tendering of the
parking lot, the laneway and the components of the square which would
provide connections to the square/library be approved, and that Council
commit to funding for the square and building, which will come back in
new year for final funding approval; and
5. That the above budget includes a 1% contribution to the Town’s Public
Art Reserve Fund in accordance with the Official Plan requirements.
Carried
R2. CMS18-017 – Enhanced Recreation Facility Advertising and
Sponsorship Programs – Revised
Mr. John Firman, Manager of Business Support, presented an overview of the
facility advertising and sponsorship program history, details of the staff
recommended enhancements, and the allocation of the program revenues.
General Committee recommends:
1. That Report No. CMS18-017 be received; and
2. That staff be authorized to implement the enhanced Recreation
Facility Advertising and Recreation Facility Sponsorship programs,
excluding the following locations:
• Splash Pads,
• Picnic shelters and gazebos,
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• The Band Shell,
• Playgrounds; and
3. That the Director of Community Services be given delegated authority to
execute all future recreation facility advertising and facility sponsorship
agreements.
Carried as amended
R3. CMS18-019 – Menorah Lighting Ceremony – Follow-up
General Committee recommends:
1. That Report No. CMS18-019 be received; and
2. That the addition of a Menorah lighting ceremony to the calendar of
annual special events starting in 2018 be approved; and
3. That funding be approved for the Menorah lighting ceremony event in the
amount of $6,200 for 2018 from the Council Operating Contingency
account and the ongoing operating expenses will be submitted as part of
the 2019 base operating budget.
Carried
R4. FS18-018 – 2018 Interim Forecast Update – as at April 30, 2018
General Committee recommends:
1. That Report No. FS18-018 be received for information.
Carried
R5. OPS18-016 – Cleaning of Catch Basins, Storm Retention Tanks and Oil
Grit Separators
General Committee recommends:
1. That Report No. OPS18-016 be received; and
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2. That catch basin cleaning resume in 2018 and future years based on a
four year rotating cycle, adjusted as required to maintain the functionality
of the storm water conveyance system; and
3. That staff conduct a full condition assessment of all storm water catch
basins in the current inventory, develop a maintenance and repair
protocol, including a funding plan to be included in future Roads, Water
and Sewer Operating budgets.
Carried
R6. PDS18-066 – Application for Site Plan Approval, Board of Trustees of
the Aurora United Church, 15186 Yonge Street, 12 and 16
Tyler Street, 55 and 57 Temperance Street, File Number:
SP-2018-02, Related File Numbers: OPA-2016-05 and ZBA-
2016-13
General Committee recommends:
1. That Report No. PDS18-066 be received; and
2. That the Site Plan Application File SP-2018-02 (Board of Trustees of the
Aurora United Church) to permit the construction of a two-storey Place of
Worship and a seven-storey Retirement Residence be approved; and
3. That the Mayor and Town Clerk be authorized to execute the Site Plan
Agreement, including any and all documents and ancillary agreements,
including the Section 37 Agreement, required to give effect to same.
Carried
R7. PDS18-070 – Applications for Zoning By-law Amendment and Site Plan
Approval, Bara Group (Aurora) Inc., 15086, 15094 and
15106 Yonge Street, Part of Lots 1 and 2, Registered Plan
9 and Lots 51 and 52 Registered Plan 246, File Numbers:
ZBA-2017-04 and SP-2018-03
General Committee recommends:
1. That Report No. PDS18-070 be received; and
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2. That the Application for Zoning By-law Amendment File Number ZBA-
2017-04 (Bara Group (Aurora) Inc.) to amend the 'Special Mixed Density
Residential (R7) Zone' and the 'Promenade Downtown Shoulder -
Central Commercial (PDS1) Zone' to 'Promenade Downtown Shoulder -
Central Commercial (PDS1-XX) Exception Zone' be approved; and
3. That the implementing Zoning By-law Amendment be presented at a
future Council meeting; and
4. That the Application for Site Plan Approval File Number SP-2018-03
(Bara Group (Aurora) Inc.) to permit the development of two 3.5-storey
stacked townhouse buildings, with a total of 59 units and associated
underground parking, be approved; and
5. That a total of 59 units of water and sewage capacity be allocated to the
Approval of the Site Plan Application; and
6. That the Mayor and Town Clerk be authorized to execute the Site Plan
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
Carried
R8. PDS18-071 – Draft Plan of Condominium Application, Stirling Cook
Holdings Inc., 74 Old Bloomington Road, Unit 22, York
Region Vacant Land Condominium Plan (YRVLCP) No.
1159, File: CDM-2018-01, Related Files: ZBA-2013-04 and
SP-2014-06
General Committee recommends:
1. That Report No. PDS18-071 be received; and
2. That the Application for Draft Plan of Condominium (Standard
Condominium) File No. CDM-2018-01 (Stirling Cook Holdings Inc.) for a
residential condominium consisting of six residential townhouse units,
subject to conditions set out in Appendix "A" to this report be approved;
and
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3. That the Mayor and Town Clerk be authorized to execute any
agreement(s) referenced in the Conditions of Approval, including any and
all documents and ancillary agreements required to give effect to same.
Carried
R9. PDS18-072 – Acceptance of Municipal Services, Knights Creek Home
Corp., Registered Plan 65M-4410
General Committee recommends:
1. That Report No. PDS18-072 be received; and
2. That the ownership, operation and maintenance of the works within the
roads, right-of-ways and other lands dedicated to the Town as contained
within Registered Plan 65M-4410, being Knights Creek Home Corp.
Residential Subdivision be assumed; and
3. That the necessary By-law be brought forward for enactment to assume
for public use the highways within Registered Plan 65M-4410 and to
establish as public highway any applicable reserves.
Carried
R10. PDS18-075 – Applications for Official Plan Amendment and Zoning By-
law Amendment, Dormer Hill Inc., 14029 Yonge Street
Part of Lot 72 Concession 1, File Numbers: OPA-2017-02,
ZBA-2017-01, Related Files: CDM-2017-01, SP-2018-01,
and SUB-2017-01
General Committee recommends:
1. That Report No. PDS18-075 be received; and
2. That the Application to Amend the Official Plan File Number OPA-2017-
06 (Dormer Hill Inc.), to amend the "Cluster Residential" designation to
reduce the minimum setback from the centreline of Yonge Street to 40.0
m to the rear lot lines, reduce the minimum separation from an "Estate
Residential" designation to 20 m, and remove the requirement for a Block
Plan, be approved; and
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3. That the Application to Amend the Zoning By-law File Number ZBA-
2017-01(Dormer Hill Inc.), to rezone the "Oak Ridges Moraine Rural (RU-
ORM) Zone" to "Detached Fourth Density Residential R4(X) Exception
Zone" and "Oak Ridges Moraine Environmental Protection EP-ORM
Zone" to permit the development of 27 single-detached dwelling units be
approved; and
4. That the implementing by-laws be presented at a future Council meeting.
Carried
R11. CS18-016 – Aurora Farmer’s Market and Artisans Fair By-law
General Committee recommends:
1. That Report No. CS18-016 be received; and
2. That the Aurora Farmer’s Market and Artisans Fair By-law be amended
to provide increased flexibility for the operation of the Market; and
3. That the amending By-law be brought forward to a future Council
meeting for enactment.
Carried
8. Notices of Motion
(a) Councillor Gaertner
Re: ASHRAE Energy Audit
Whereas the Town hired a consultant from Stantec to perform a Level 2
ASHRAE Energy Audit for Town buildings; and
Whereas it included energy consumption levels for our equipment, and
recommended improvements that would make them more efficient; and
Whereas an estimated cost for implementation and potential payback through
energy savings was included; and
Whereas this work was done more than two years ago and has never come to
Council for evaluation and action;
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1. Now Therefore Be It Hereby Resolved That staff act on the
recommendations in the ASHRAE energy audit report and report back to
the next term of Council regarding the implementation plan.
(b) Councillor Gaertner
Re: Anti -Idling By-law
Whereas Aurora has endorsed the Blue Dot Movement that includes the right
to clean air; and
Whereas it is possible for a municipality have an Anti-idling by-law or Anti-
idling policy; and
Whereas putting a policy in place for Aurora, as a first step, would send an
important message that idling is not acceptable, and increase the awareness
of the negative environmental effects;
1. Now Therefore Be It Hereby Resolved That staff be directed to develop an
Anti-idling policy that reviews best practices and includes an enforcement
mechanism; and
2. Be It Further Resolved That the report includes a proposed public
education campaign.
9. New Business
Mayor Dawe requested staff to investigate the process for accessing Town and
public space from private properties, and staff agreed to report back.
Councillor Gaertner extended her regards to staff for their involvement in the 2018
York Pride Parade held on June 16, 2018.
Councillor Gaertner inquired about the process of leaving notices on homes with
complaints and the efforts to contact the property owner, and staff provided a
response.
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Councillor Mrakas referred to resident’s concerns regarding increase in fire ants on
residential properties backing onto Sheppard’s Bush, and requested staff to
investigate the possibility of fire ant infestation in the area, and staff agreed to
investigate the matter.
Councillor Gaertner inquired about the oversight process during the proposed
construction of the baseball diamond and the multi-purpose rectangular field at the
Hallmark Lands, and staff noted that an update report is forthcoming in July.
10. Closed Session
None
11. Adjournment
The meeting was adjourned at 10:56 p.m.
_________________________________ _________________________________
Paul Pirri, Councillor Michael de Rond, Town Clerk