MINUTES - General Committee - 20180417
Town of Aurora
General Committee Meeting Report
Council Chambers, Aurora Town Hall
Tuesday, April 17, 2018
Attendance
Council Members Councillor Kim in the Chair; Councillors Abel, Gaertner, Humfryes
(arrived at 7:06 p.m.), Mrakas, Pirri, Thom, Thompson, and Mayor
Dawe
Members Absent None
Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall,
Director of Community Services, Techa van Leeuwen, Director of
Corporate Services, Dan Elliott, Director of Financial Services, Al
Downey, Director of Operations, Marco Ramunno, Director of
Planning and Development Services, Stephanie Mackenzie-Smith,
Manager of Corporate Communications, Patricia De Sario, Town
Solicitor, Michael de Rond, Town Clerk, and Ishita Soneji,
Council/Committee Secretary
The Chair called the meeting to order at 7:01 p.m.
General Committee consented to recess the meeting at 9:06 p.m. and reconvened at
9:16 p.m.
General Committee consented to extend the hour past 10:30 p.m.
1. Approval of the Agenda
General Committee approved the agenda as circulated by Legislative Services,
with the following additions:
• Delegation (b) Martin Ambrose representing Aurora Soccer Club; Re: Item R1 –
OPS18-008 – 100 Vandorf Sideroad – Hallmark Lands Community Park Design
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Tuesday, April 17, 2018 Page 2 of 12
• Delegation (c) Roy Cohen, Aurora Youth Soccer Club (Aurora FC); Re: Item R1
– OPS18-008 – 100 Vandorf Sideroad – Hallmark Lands Community Park
Design
• Delegation (d) Joanne Russo; Re: Aurora Business Improvement Association
• Delegation (e) Jamie Cole, Aurora King Baseball Association; Re: Item R1 –
OPS18-008 – 100 Vandorf Sideroad – Hallmark Lands Community Park Design
• Item R9 – FS18-015 – Information Regarding Accessing Hydro Reserve Funds
• Notice of Motion (a) Councillor Abel; Re: Business and Community Operations –
Niagara College – Canadian Food and Wine Institute
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
3. Presentations
None
4. Delegations
(a) Nathalie Karvonen, Toronto Wildlife Centre
Re: Wildlife Services
Ms. Karvonen, Executive Director of Toronto Wildlife Centre (TWC) presented
an overview of TWC’s full-service wildlife centre programs including wildlife
hotline and rescue program, emergency veterinary care, public education and
outreach, and offered their services to the Town for consideration.
General Committee received the comments of the delegation.
(b) Martin Ambrose representing Aurora Soccer Club
Re: Item R1 – OPS18-008 – 100 Vandorf Sideroad – Hallmark Lands
Community Park Design
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Tuesday, April 17, 2018 Page 3 of 12
Mr. Ambrose expressed concern regarding the staff recommendations and
emphasized the need for more soccer fields within the Town, and requested
staff to reconsider the proposed park design to incorporate other field design
and uses.
General Committee received and referred the comments of the delegation to
Item R1.
(c) Roy Cohen, Aurora Youth Soccer Club (Aurora FC)
Re: Item R1 – OPS18-008 – 100 Vandorf Sideroad – Hallmark Lands
Community Park Design
Mr. Cohen expressed concern regarding the staff recommendations and
emphasized the need for more soccer fields within the Town.
General Committee received and referred the comments of the delegation to
Item R1.
(d) Joanne Russo
Re: Proposed Aurora Business Improvement Area
Ms. Russo presented an overview of the efforts of the Committee to improve
the Aurora Historical District through investment and advocacy, and requested
Members of Council to consider the establishment of a Business Improvement
Area in the Town’s Downtown core.
General Committee received and referred the comments of the delegation to
staff to report back on the establishment of a Business Improvement Area.
(e) Jamie Cole, Aurora King Baseball Association
Re: Item R1 – OPS18-008 – 100 Vandorf Sideroad – Hallmark Lands
Community Park Design
Mr. Cole spoke in support of the staff recommendations and noted that the
additional baseball fields would suffice the growing enrollment pressures of the
association and the growing needs of Town residents.
General Committee received and referred the comments of the delegation to
Item R1.
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Tuesday, April 17, 2018 Page 4 of 12
5. Consent Agenda
Items C2, C4 and C5 were removed from the Consent Agenda for separate discussion
under Section 6, Consideration of Items Requiring Discussion, as Items R10, R11 and R12
respectively.
General Committee recommends:
That the following Consent Agenda Items, C1, C3 and C6, be approved:
C1. CS18-007 – Amendments to the Municipal Elections Act, 1996
1. That Report No. CS18-007 be received for information.
C3. PDS18-039 – Application for Removal of Holding (H) Provision, Zoning
By-law Amendment, Coppervalley Estates Inc., 1756 St.
John’s Sideroad East, File Number: ZBA-2015-09 (H),
Related File Number: SUB-2015-05
1. That Report No. PDS18-039 be received; and
2. That the Application to remove the Holding (H) Provision (ZBA-2015-
09(H)) from Lots 1 to 22 and 24 to 109 inclusive on the approved Draft
Plan of Subdivision (SUB-2015-05) be approved; and
3. That the removal of the holding provision by-law, be presented at a future
Council meeting.
C6. Audit Committee Meeting Minutes of March 27, 2018
1. That the Audit Committee meeting minutes of March 27, 2018, be
received for information.
Carried
6. Consideration of Items Requiring Discussion (Regular Agenda)
R1. OPS18-008 – 100 Vandorf Sideroad – Hallmark Lands Community Park
Design
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Tuesday, April 17, 2018 Page 5 of 12
General Committee recommends:
1. That Report No. OPS18-008 be referred to staff for further information.
Motion to refer
Carried
R2. CS18-008 – Fence By-law Review
General Committee consented to vote on the clauses of the motion separately.
General Committee recommends:
1. That Report No. CS18-008 be received.
Carried
General Committee recommends:
2. That a by-law to amend the Town’s Fence By-law No. 4753-05.P be
enacted at a future Council meeting.
Carried
R3. PDS18-038 – Petch House – Potential Conversion to a Wedding Chapel
Use
General Committee recommends:
1. That Report No. PDS18-038 be referred to staff to receive comments
from the Heritage Advisory Committee regarding the future of the Petch
House.
Motion to refer
Carried
R4. CMS18-006 – Special Events Corporate Resource Review
General Committee recommends:
1. That Report No. CMS18-006 be received; and
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Tuesday, April 17, 2018 Page 6 of 12
2. That the additional funding for a permanent part-time Special Events
Assistant in the amount of $21,000 for the remainder of 2018, to be
funded from the Council Contingency Operating Account, be approved.
Carried
R5. FS18-007 – Procurement By-law Threshold Changes
General Committee recommends:
1. That Report No. FS18-007 be received; and
2. That the procurement process changes outlined in Report No. FS18-007
be approved; and
3. That the necessary updated Procurement By-law be enacted at a future
Council meeting.
Carried
R6. FS18-009 – 2018 In-Year Capital Budget
General Committee recommends:
1. That Report No. FS18-009 be received; and
2. That the ten capital projects outlined in Attachment #1 be approved
having a total budget of $5,978,260, to be funded from the Reserve
Funds as outlined in Attachment #1.
Carried
R7. PDS18-043 – Award of Contract for Consulting Services – Design for
the Reconstruction of Browning Court, Johnson Road,
Holman Crescent, and Baldwin Road
General Committee recommends:
1. That Report No. PDS18-043 be received; and
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Tuesday, April 17, 2018 Page 7 of 12
2. That the total approved budget for Capital Project No. 31118 be
increased to $276,411, representing an increase of $96,411, to be
funded from the Storm Sewer Reserve; and
3. That the Request for Proposal No. 2018-43-PDS-ENG for the provision
of consulting services for the design of the reconstruction of Browning
Court, Johnson Road, Holman Crescent and Baldwin Road, be awarded
to Ainley & Associates Inc. in the amount of $246,934.25, excluding
taxes; and
4. That the Mayor and Town Clerk be authorized to execute the necessary
agreement, including any and all documents and ancillary agreements
required to give effect to same.
Carried
R8. PDS18-044 – Award of Tender 2018-09-PDS-ENG – For Road
Reconstruction on Kennedy Street West, Temperance
Street, Ransom Street and Ransom Court
General Committee recommends:
1. That Report No. PDS18-044 be received; and
2. That the total approved budget for Capital Project Numbers 31109 and
31114 be increased to $2,988,257, representing an increase of
$860,991, to be funded from the Water and Road Reserves; and
3. That Tender 2018-09-PDS-ENG for road reconstruction on Kennedy
Street West (from George Street to Yonge Street), Temperance Street
(from Ransom Street to Kennedy Street West), Ransom Street and
Ransom Court, be awarded to Direct Underground Inc. in the amount of
$2,656,837, excluding taxes; and
4. That the Mayor and Town Clerk be authorized to execute the necessary
agreement, including any and all ancillary agreements required to give
effect to same.
Carried
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Tuesday, April 17, 2018 Page 8 of 12
R9. FS18-015 – Information Regarding Accessing Hydro Reserve Funds
General Committee recommends:
1. That Report No. FS18-015 be received; and
2. That Section 7. of By-law No. 5439-12 be removed and replaced with the
following:
“That any expenditure or allocation of monies from the principal, or
earned interest portions of the Fund as specified in paragraph 5 of this
By-law, shall be made by resolution of Council, as adopted by a vote of
two-thirds (2/3) or more majority of those in attendance at the time of the
vote. Such vote may only take place at a regularly scheduled meeting, or
one which was duly called with at least fifteen calendar days prior notice
to all members of Council.”; and
3. That, as applicable, staff be directed to bring forward the necessary draft
by-law for adoption to the Council meeting of April 24, 2018.
Carried
R10. FS18-014 – Capital Close Report as of December 31, 2017
(Formerly Item C2)
General Committee recommends:
1. That Report No. FS18-014 be received; and,
2. That the capital project closures and capital funding adjustments outlined
in Attachments #1 and #2 be approved.
Carried
R11. PDS18-041 – Award of Tender 2018-41-PDS-ENG – For Restoration of
Two (2) Culverts on Yonge Street where Tannery Creek
Crosses
(Formerly Item C4)
General Committee recommends:
1. That Report No. PDS18-041 be received; and
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Tuesday, April 17, 2018 Page 9 of 12
2. That Tender 2018-41-PDS-ENG for the restoration of two (2) culverts on
Yonge Street where Tannery Creek crosses, be awarded to R&M
Construction in the amount of $136,405.00 excluding taxes; and
3. That the favourable budget variance of $356,403.77 be returned to
source; and
4. That the Mayor and Town Clerk be authorized to execute the necessary
agreement, including any and all documents and ancillary agreements
required to give effect to same.
Carried
R12. Accessibility Advisory Committee Meeting Minutes of March 7, 2018
(Formerly Item C5)
General Committee recommends:
1. That the Accessibility Advisory Committee meeting minutes of March 7,
2018, be received for information.
Carried
7. Notices of Motion
(a) Councillor Abel
Re: Business and Community Operations – Niagara College –
Canadian Food and Wine Institute
Whereas Report No. PBS17-099 was received for information at the
December 12, 2017 Council meeting; and
Whereas within the executive summary of the report, the purpose was to
announce a recently approved partnership with Niagara College to deliver
training programs in the soon-to-be renovated Aurora Armoury; and
Whereas the Town had been working with Niagara College on a potential
business incubator, and post-secondary facility at the Aurora Armoury; and
Whereas this type of business incubator space is a strategic priority for the
Town as outlined in the Strategic Plan and Economic Development Action
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Tuesday, April 17, 2018 Page 10 of 12
Plan; and
Whereas this type of training offers significant opportunities for business and
community development; and
Whereas the planned activities will also create a significant tourism driver for
the Town and surrounding areas; and
Whereas staff believe that the proposal aligns well with the Town’s
revitalization activities in the Aurora Promenade as well as the feedback
received to date through the Cultural Precinct Plan consultation; and
Whereas, in addition, staff believe that the establishment of the proposed
training facility is a necessary first step towards the potential creation of a
larger scale facility in Aurora; and
Whereas the public identified a microbrewery, winery and community space
as potential uses for the Aurora Armoury;
1. Now Therefore Be It Hereby Resolved That staff be directed to report
back with the details on how the Canadian Food and Wine Institute
(CFWI) training facility will provide an incubator, attract tourism,
business/economic development, and investment in the Downtown
revitalization; and
2. Be It Further Resolved That the report present the business plan for the
CFWI, including the hours of operation, number of students, job
placement, and the location(s) of the potential expansion of Niagara
College; and
3. Be It Further Resolved That with regard to the community area within the
Armoury that the public will be able to access, the report present the size
of the area that will be available, the hours of access, permitting, planned
activities, and programs the Town will be offering; and
4. Be It Further Resolved That the financial implications of the four-year
lease be calculated to demonstrate the return in revenues to the Town for
their Capital investment; and
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Tuesday, April 17, 2018 Page 11 of 12
5. Be It Further Resolved That the report provide benchmarks from which
we can measure the milestones and achievements as outlined in Report
No. PBS17-099.
8. New Business
Councillor Thompson referred to Delegation (a) and inquired about the next steps.
Staff noted that a report regarding an update on the joint management group
overseeing shelter service and animal control with other municipal partners is
forthcoming.
Councillor Gaertner expressed concern regarding the efforts to attend to wildlife
within the Town, and put forth a motion for staff to bring a report back on benefits
of using a full-service wildlife centre. The motion was later withdrawn. Staff noted
that the forthcoming report regarding an update on the shelter service and animal
control will address wildlife services.
New Business Motion No. 1
Moved by Councillor Gaertner
Seconded by Councillor Abel
1. That staff be directed to bring a report on the benefits of using a full-
service wildlife centre to the first meeting cycle in May 2018.
Motion withdrawn
Councillor Gaertner referred to a resident’s concern regarding protocols on
entering onto private property, and staff provided clarification.
Councillor Gaertner inquired about the opportunity for residents to express their
opinions on the forthcoming Zoning By-law for Stable Neighborhoods, and staff
provided a response.
Councillor Kim inquired about the service level agreement for snow clearance and
the possibility of including windrow service as part of the agreement, and staff
provided clarification.
Councillor Kim extended his regards to the Access Aurora team for their efforts to
efficiently address resident concerns during the recent ice storm.
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Tuesday, April 17, 2018 Page 12 of 12
9. Closed Session
None
10. Adjournment
The meeting was adjourned at 10:37 p.m.
_________________________________ _________________________________
Harold Kim, Councillor Michael de Rond, Town Clerk