MINUTES - General Committee - 20180501
Town of Aurora
General Committee Meeting Report
Council Chambers, Aurora Town Hall
Tuesday, May 1, 2018
Attendance
Council Members Councillor Mrakas in the Chair; Councillors Abel, Gaertner,
Humfryes, Kim, Pirri, Thom, Thompson, and Mayor Dawe
Members Absent None
Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall,
Director of Community Services, Techa van Leeuwen, Director of
Corporate Services, Dan Elliott, Director of Financial Services, Al
Downey, Director of Operations, Marco Ramunno, Director of
Planning and Development Services, Stephanie Mackenzie-Smith,
Manager of Corporate Communications, Patricia De Sario, Town
Solicitor, Michael de Rond, Town Clerk, and Linda Bottos,
Council/Committee Secretary
The Chair called the meeting to order at 7:02 p.m.
General Committee consented to waive the Procedure By-law to forego a health break
during the meeting.
1. Approval of the Agenda
General Committee approved the agenda as circulated by Legislative Services,
with the following addition:
• Notice of Motion (a) Mayor Dawe; Re: Town Park Pathway Naming – Queen’s
York Rangers Lane
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2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
3. Presentations
(a) Mike Walters, Lake Simcoe Region Conservation Authority
Re: Flood Preparation
Mr. Walters, Chief Administrative Officer of Lake Simcoe Region Conservation
Authority (LSRCA), presented an overview of LSRCA’s response to the
impacts of climate change, including mitigation and adaptation through
reducing the risk of flooding and water risk management programs involving
floodplain management, flood forecasting and warning, and stormwater
management/urban restoration.
General Committee received the presentation for information.
4. Delegations
None
5. Consent Agenda
Item C2 was removed from the Consent Agenda for separate discussion under Section 6,
Consideration of Items Requiring Discussion (Regular Agenda), as Item R8.
General Committee recommends:
That the following Consent Agenda Items—C1, C3, and C4—be approved:
C1. CMS18-011 – Child Care Services Agreement
1. That Report No. CMS18-011 be received; and
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2. That the Director of Community Services be authorized to execute the
Child Care Services Agreement with the Regional Municipality of York,
including any and all documents and ancillary agreements required to
give effect to same; and
3. That the Director of Community Services be delegated authority to renew
and execute the Child Care Services Agreement on an annual basis.
C3. Finance Advisory Committee Meeting Minutes of March 28, 2018
1. That the Finance Advisory Committee meeting minutes of March 28,
2018, be received for information.
C4. Heritage Advisory Committee Meeting Minutes of April 9, 2018
1. That the Heritage Advisory Committee meeting minutes of April 9, 2018,
be received for information.
Carried
6. Consideration of Items Requiring Discussion (Regular Agenda)
R1. OPS18-009 – Joint Operations Centre Additional Works
General Committee recommends:
1. That Report No. OPS18-009 be received; and
2. That this report satisfies the requirement for release of conditional
approval for capital works at the Joint Operations Centre.
Carried
R2. CAO18-005 – 2018-2021 Communications and Community Engagement
Strategy
Ms. Stephanie Mackenzie-Smith, Manager, Corporate Communications, presented
aspects of the draft 2018-2021 Communications and Community Engagement
Strategy, including the mission, vision, guiding principles, research and highlights,
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Tuesday, May 1, 2018 Page 4 of 8
demographics, community engagement and barriers to participation, objectives, and
success measures.
General Committee recommends:
1. That Report No. CAO18-005 be received; and
2. That the attached Town of Aurora 2018-2021 Communications and
Community Engagement Strategy be endorsed.
Carried
R3. OPS18-005 – Naming of Parks
General Committee consented to vote on each clause of the main motion as amended
separately.
General Committee recommends:
1. That Report No. OPS18-005 be received; and
2. That the selection of names for seven (7) Town of Aurora parks be
approved as presented; and
3. That Location 4 – Mattamy Phase 4 Parkette (Forest Grove Court –
New Parks in 2C Development Area Map) be reserved for a future
fundraising event; and
4. That Location 1 – Brentwood (Ballymore) Parkette (Woodland Hills
Boulevard – New Parks in Aurora Map) be reserved for a future
fundraising event.
Carried as amended
R4. CMS18-013 – Aurora Historical Society – Request for Funding
General Committee recommends:
1. That Report No. CMS18-013 be received; and
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2. That a grant to the Aurora Historical Society (AHS) for the storage of
historical artifacts, in the amount of $2,722.84 for 2018 to be funded from
the Council Contingency Operating Account, be approved.
Carried
R5. PDS18-047 – Award of Tender 2018-22-PDS-ENG – For Roadway
Rehabilitation on Gilbert Drive, Jarvis Avenue, Archerhill
Court, Westview Drive and McClellan Way
General Committee recommends:
1. That Report No. PDS18-047 be received; and
2. That the total approved budget for Capital Project No. 31140 be
increased to $716,592.00, representing an increase of $75,014.00 to be
funded from the Roads Repair and Replacement Reserve; and
3. That Tender 2018-22-PDS-ENG, Capital Project No. 31140, for Roadway
Rehabilitation on Gilbert Drive, Jarvis Avenue, Archerhill Court, Westview
Drive and McClellan Way (from Bathurst Street to Spence Drive) be
awarded to Forest Contractors Ltd. in the amount of $627,895.60
excluding taxes; and
4. That the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
Carried
R6. PDS18-051 – Award of Contract for Consulting Services – Design for
the Reconstruction of Adair Drive, Bailey Crescent,
Davidson Road and Harriman Road
General Committee recommends:
1. That Report No. PDS18-051 be received; and
2. That the budget for Capital Project No. 31119 be increased to $217,879
with additional funding of $77,879 provided from the Storm Sewer
Reserve Fund; and
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3. That the Request for Proposal No. 2018-45-PDS-ENG for the provision
of consulting services for the design of the reconstruction of Adair Drive,
Bailey Crescent, Davidson Road and Harriman Road be awarded to
AECOM Canada Ltd. in the amount of $214,110.00, excluding taxes; and
4. That the Mayor and Town Clerk be authorized to execute the necessary
agreement, including any and all documents and ancillary agreements
required to give effect to same.
Carried
R7. Summary of Committee Recommendations Report No. 2018-05
General Committee recommends:
1. That Summary of Committee Recommendations Report No. 2018-05 be
received; and
2. That the Committee recommendations contained within this report be
approved.
Carried
R8. PDS18-036 – Brookland Avenue Reconstruction – Managing
Construction Disruption and Improved Communications
(Formerly Item C2)
General Committee recommends:
1. That Report No. PDS18-036 be received for information.
Carried
7. Notices of Motion
(a) Mayor Dawe
Re: Town Park Pathway Naming – Queen’s York Rangers Lane
Whereas the Aurora Armoury located at the corner of Larmont Street and
Mosley Street was built in 1874 as a drill shed for the Queen’s York Rangers;
and
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Whereas at the time of its closure as a National Defence Facility in 2012, it
was the longest-serving active Armoury in Canada; and
Whereas the Aurora Armoury has been an important gathering place and
community hub in our Town’s history; and
Whereas the Aurora Armoury is currently undergoing renovations to become
the new home of the Canadian Food and Wine Institute (Niagara College); and
Whereas although the restoration of the Aurora Armoury and the attraction of a
post-secondary facility has been identified as one of the priorities for the
community and Council to revitalize the downtown core, it is also important to
honour the valued history associated with the Aurora Armoury and the
Queen’s York Rangers;
1. Now Therefore Be It Hereby Resolved That staff investigate naming the
east/west pathway in Town Park, between Wells Street and Larmont
Street, as “Queen’s York Rangers Lane”; and
2. Be It Further Resolved That the Aurora Armoury be given the honorary
address “1 Queen’s York Rangers Lane” for historical and commemorative
purposes only, and that staff arrange for an address plaque to be placed
on the building reflecting the honorary address.
8. New Business
Mayor Dawe advised that Victim Services of York Region is holding its annual Lip
Sync Battle charity event at King Valley Golf Club on Thursday, May 10, 2018.
Councillor Thompson reported that the Run or Walk for Southlake fundraising
event held on Sunday, April 29, 2018, was a great success having raised almost
$175,000. He extended congratulations to the Town of East Gwillimbury for
raising more than $13,000 and winning the Mayor’s Challenge. Councillor
Thompson also extended appreciation to those members of staff and Council who
participated in the event.
Councillor Mrakas inquired about whether a permit is required to display garage
sale signage. Staff agreed to investigate and provide a response.
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9. Closed Session
None
10. Adjournment
The meeting was adjourned at 9:21 p.m.
_________________________________ _________________________________
Tom Mrakas, Councillor Michael de Rond, Town Clerk