MINUTES - General Committee - 20180320
Town of Aurora
General Committee Meeting Report
Council Chambers, Aurora Town Hall
Tuesday, March 20, 2018
Attendance
Council Members Councillor Gaertner in the Chair; Councillors Abel, Humfryes, Kim,
Mrakas, Pirri, Thom Thompson, and Mayor Dawe
Members Absent None
Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van
Leeuwen, Director of Corporate Services, Dan Elliott, Director of
Financial Services, Al Downey, Director of Operations, Marco
Ramunno, Director of Planning and Development Services, Lisa
Warth, Acting Director of Community Services, Stephanie
Mackenzie-Smith, Manager of Corporate Communications,
Slawomir Szlapczynski, Associate Town Solicitor, Michael de Rond,
Town Clerk, and Ishita Soneji, Council/Committee Secretary
The Chair called the meeting to order at 7:01 p.m.
General Committee consented to recess the meeting at 9:14 p.m. and reconvened at
9:24 p.m.
1. Approval of the Agenda
General Committee approved the agenda as circulated by Legislative Services,
with the following additions:
• Delegation (a) Kasie Savage representing Real Food First
Re: Item R2 – CMS18-005 – Request for Proposals for Vending and
Concession Operations
General Committee Meeting Report
Tuesday, March 20, 2018 Page 2 of 14
• Item C10 – Parks, Recreation and Cultural Advisory Committee Meeting
Minutes of February 15, 2018
• Item R9 – Summary of Committee Recommendation Report No. 2018-03
• Item R10 – Memorandum from Mayor; Re: Celebration of Spring Fashion
Show – Southlake Regional Health Centre Foundation
• Notice of Motion (d) Councillor Gaertner
Re: Flood Preparation
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
3. Presentations
None
4. Delegations
(a) Kasie Savage representing Real Food First
Re: Item R2 – CMS18-005 – Request for Proposals for Vending and
Concession Operations
Ms. Savage expressed appreciation to Members of Council and staff for
incorporating the suggestions from the residents and including 55% healthy
food choices in the request for proposal for vending and concession
operations, and spoke in support of the staff recommendations.
General Committee received the comments of the delegation and referred to
Item R2.
General Committee Meeting Report
Tuesday, March 20, 2018 Page 3 of 14
5. Consent Agenda
General Committee recommends:
That Consent Agenda Items C1 to C10 be approved:
C1. OPS18-002 – Purchase Order Increase for Road Lining and Zone
Painting
1. That Report No. OPS18-002 be received; and
2. That the contract between the Town of Aurora and Guild Electric Ltd., as
established through RFQ IES2016-66, be extended to include the 2018
option year; and
3. That Purchase Order No. 901 to Guild Electric Ltd. be increased by
$45,000 to $128,101, excluding taxes, for the contract term of 2018.
C2. OPS18-003 – Purchase Order Increase for Supply and Delivery of Trees
1. That Report No. OPS18-003 be received; and
2. That the contract between the Town of Aurora and Dutchmaster
Nurseries Ltd., as established through RFQ 2017-30-PRCS, be extended
to include the 2018 option year; and
3. That Purchase Order No.1096 to Dutchmaster Nurseries Ltd. be
increased by $80,000 to $160,000, excluding taxes, for the contract term
of 2018.
C3. OPS18-004 – Purchase Order Increase for Landscape Maintenance
1. That Report No. OPS18-004 be received; and
2. That the contract between the Town of Aurora and Municipal
Maintenance Inc., as established through RFQ 2017-19-PRCS, be
extended to include the 2018 option year; and
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Tuesday, March 20, 2018 Page 4 of 14
3. That Purchase Order No.1101 to Municipal Maintenance Ltd. be
increased by $65,000 to $139,176, excluding taxes, for the contract term
of 2018.
C4. OPS18-007 – Purchase Order Increase to Priestly Demolition Inc. for
Interior Works at 89 Mosley Street
1. That Report No. OPS18-007 be received; and
2. That Purchase Order No.1203 to Priestly Demolition Inc. be increased by
$36,169.75 to $245,309.75, excluding taxes, for the contract term of
2018.
C5. FS18-012 – Statement of Remuneration and Expenses for Members of
Council, Committees and Local Boards
1. That Report No. FS18-012 be received for information.
C6. CMS18-007 – Dasher Board System in the Arena of the Aurora Family
Leisure Complex Capital Project No. 72171
1. That Report No. CMS18-007 be received; and
2. That Tender No. 2018-39-CMS for the supply and installation of the
dasher board system in the arena of the Aurora Family Leisure Complex
(AFLC) building be awarded to Welmar Recreational Products in the
amount of $216,496.00, excluding taxes; and
3. That the Mayor and Town Clerk be authorized to execute the necessary
agreement, including any and all documents and ancillary agreements
required to give effect to same.
C7. Finance Advisory Committee Meeting Minutes of January 24, 2018
1. That the Finance Advisory Committee meeting minutes of January 24,
2018, be received for information.
C8. Environmental Advisory Committee Meeting Minutes of February 1,
2018
General Committee Meeting Report
Tuesday, March 20, 2018 Page 5 of 14
1. That the Environmental Advisory Committee meeting minutes of
February 1, 2018, be received for information.
C9. Accessibility Advisory Committee Meeting Minutes of February 7, 2018
1. That the Accessibility Advisory Committee meeting minutes of February
7, 2018, be received for information.
C10. Parks, Recreation and Cultural Services Advisory Committee Meeting
Minutes of February 15, 2018
1. That the Parks, Recreation and Cultural Services Advisory Committee
meeting minutes of February 15, 2018, be received for information.
Carried
6. Consideration of Items Requiring Discussion (Regular Agenda)
General Committee consented to consider items in the following order: R2, R6, R1, R3,
R4, R5, R7, R8, R9 and R10.
R1. CS18-001 – Pending List
General Committee recommends:
1. That Report No. CS18-001 be received for information.
Carried
R2. CMS18-005 – Requests for Proposals for Vending and Concession
Operations
General Committee recommends:
1. That Report No. CMS18-005 be received; and
2. That the Director of Community Services be authorized to issue a
Request for Proposal for the operation of vending machines and
concession stands in Town facilities; and
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Tuesday, March 20, 2018 Page 6 of 14
3. That the Request for Proposal include mandatory requirements for a
minimum of 55% healthy food and beverage options, as described
herein; and
4. That the Request for Proposal include the following requirements:
(a) Vending machines to be included at all locations currently identified
for the RFP; and
(b) No change to current practice of requiring the concession operator to
provide all marketing and promotion in a neat and professional
manner; and
(c) Eliminate plain bottled water, but continue to allow the sale of
flavoured and/or carbonated water. (Empty refillable bottles can be
made available for sale); and
(d) Staff to work within existing resources to promote the inclusion of
healthy choices by working with facility user groups and York Region
Public Health.
Carried
R3. FS18-013 – 2018 Water, Wastewater, Stormwater Budgets and Rates
Mr. Dan Elliott, Director of Finance, presented an overview of the 2018 water,
wasterwater and stormwater budgets, and provided details on the 2018
outlook for the proposed rates and budgets, the stormwater cost recovery
rate structure, and the determining factors of the proposed rates.
General Committee recommends:
1. That Report No. FS18-013 be received; and
2. That the 2018 combined Water, Wastewater and Stormwater budget of
$23,637,600, be approved; and
3. That the 2018 retail water rate of $2.01 per cubic metre and the retail
wastewater rate of $2.72 per cubic metre of water, be approved; and
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Tuesday, March 20, 2018 Page 7 of 14
4. That the 2018 flat rate stormwater charges of $5.28 per unit per month
for residential and condominium properties and $67.07 per unit per
month for metered non-residential commercial/industrial and multi-
residential properties, be approved; and
5. That the new approved retail water, retail wastewater and stormwater
charge rates become effective for all billings issued by the Town on or
after May 1, 2018, and be retroactive for all consumption newly billed on
such billings; and
6. That the 2018 bulk water purchase rate of $4.73 per cubic metre
dispensed effective May 1, 2018, be approved; and
7. That the Town’s full time staff complement for all work areas except
Library and Central York Fire be increased by 2 to 223 to reflect the
operational requirements of the water, wastewater and stormwater areas;
and
8. That the necessary By-law to implement the 2018 retail water rate, retail
wastewater rate, stormwater charge and bulk water purchase rate, be
enacted.
Carried
R4. CS18-005 – Amendments to the Use of Corporate Resources for
Election Campaign Purposes Policy
General Committee recommends:
1. That Report No. CS18-005 be received; and
2. That amendments to the Use of Corporate Resources for Election
Campaign Purposes Policy regarding Third Party Advertisers and
Nomination Day, be approved.
Carried
R5. FS18-004 – 2019 Budget Development Direction
General Committee Meeting Report
Tuesday, March 20, 2018 Page 8 of 14
General Committee recommends:
1. That Report No. FS18-004 be received; and
2. That the key principals for the 2019 operating budget development, be
endorsed.
Carried
R6. PDS18-023 – Application for Draft Plan of Condominium, Navelli
Dwellings Inc., 15278 Yonge Street, File Number: CDM-
2017-04, Related File Numbers: SP-2015-08, OPA-2015-04
and ZBA-2015-10
General Committee recommends:
1. That Report No. PDS18-023 be received; and
2. That the Application for Draft Plan of Condominium (Standard
Condominium) CDM-2017-04 (Navelli Dwellings Inc.), be approved,
subject to the conditions outlined in Appendix “A” of this report; and
3. That the Mayor and Town Clerk be authorized to execute any
Agreement(s) referenced in the Conditions of Approval, including any
and all documents and ancillary agreements required to give effect to
same.
Carried
R7. PDS18-026 – Implementation of Train Whistle Cessation for GO Train
Crossings Design and Peer Review Budget
General Committee consented to vote on clause 1 and clauses 2 to 4 of the motion
separately.
General Committee recommends:
1. That Report No. PDS18-026 be received.
Carried
General Committee Meeting Report
Tuesday, March 20, 2018 Page 9 of 14
General Committee recommends:
2. That this report satisfy Council’s conditional budget approval for capital
project no. 34532 – Train Whistle Cessation in the amount of $235,000;
and
3. That approval be given for staff to proceed with capital project No. 34532;
and
4. That the Mayor and Town Clerk be authorized to execute agreements
between the Town of Aurora, the Region and/or Metrolinx, including any
and all documents and ancillary agreements required to give effect to
same.
Defeated
R8. PDS18-028 – Application for Zoning By-law Amendment, Canadian Tire
Real Estate Limited, 14700 Yonge Street, Part of Lots 76
and 77, Concession 1, File Number: ZBA-2016-05
General Committee recommends:
1. That Report No. PDS18-028 be referred to staff.
Motion to refer
Carried
R9. Summary of Committee Recommendations Report No. 2018-03
General Committee recommends:
1. That Summary of Committee Recommendations Report No. 2018-03 be
received; and
2. That the Committee recommendations of the February 1, 2018
Environmental Advisory Committee meeting, be approved; and
3. That the Committee recommendations of the January 10, 2018
Accessibility Advisory Committee meeting be referred to staff for
further information.
Carried as amended
General Committee Meeting Report
Tuesday, March 20, 2018 Page 10 of 14
R10. Memorandum from Mayor
Re: Celebration of Spring Fashion Show – Southlake Regional Health
Centre Foundation
General Committee recommends:
1. That the memorandum regarding Celebration of Spring Fashion Show –
Southlake Regional Health Centre Foundation be received; and
2. That the Celebration of Spring Fashion Show be declared as an “event of
Town significance”.
Carried
7. Notices of Motion
(a) Councillor Mrakas
Re: Complete Streets
Whereas municipalities are moving towards becoming complete communities;
and
Whereas the Town’s Official Plan establishes the vision, corresponding
principles and supporting policies to guide the Town’s evolution and
development, for all lands in the Town of Aurora; and
Whereas the Official Plan is written to direct change in accordance with
Provincial and York Region policy, with a new emphasis on the development
of a complete community, environmental responsibility, support for transit and
the efficient use of infrastructure; and
Whereas residents and businesses, current and future, have a right to
complete streets, streets that are “designed for all ages, abilities, and modes
of travel, with safe and comfortable access for pedestrians, bicycles, transit
users and the mobility-impaired as an integral planning feature; and
Whereas a Complete Streets policy ensures that transportation planners and
engineers consistently design and operate the entire street network for all road
users, not only motorists; and
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Tuesday, March 20, 2018 Page 11 of 14
Whereas Complete Streets offer wide-ranging benefits, are cost effective,
sustainable, and safe;
1. Now Therefore Be It Hereby Resolved That staff add a Complete Streets
policy as part of the Official Plan update, so that a “complete streets”
philosophy be applied to the future development of the Town’s road
network; and
2. Be It Further Resolved That a focus on “Designing, constructing and
integrating new streets and retrofitting existing streets, where appropriate,
to focus on the needs of pedestrians, cyclists and persons with disabilities
and ensuring safety, accessibility, convenience, and comfort of all street
users be considered”.
(b) Councillor Mrakas
Re: Centre of Excellence
Whereas the York Region District School Board has announced the relocation
of Dr. G. W. Williams Secondary School from Dunning Avenue to Bayview
Avenue; and
Whereas the Dunning Avenue property is located in the middle of the
downtown core; and
Whereas the relocation of the school will have an impact on businesses in the
downtown area; and
Whereas one of the pillars of success identified in the Town Strategic Plan is
to actively promote and support the plan to revitalize the downtown; and
Whereas the Strategic Plan identifies that the Town continue to pursue
partnerships/initiatives to drive efficiency and potential cost savings; and
Whereas the relocation of Dr. G. W. Williams Secondary School provides an
opportunity for the Town and Yok Region District School Board to collaborate
and partner on community initiatives; and
Whereas this site would be an ideal location of a new sport facility, that would
be another anchor to the downtown core;
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Tuesday, March 20, 2018 Page 12 of 14
1. Now Therefore Be It Hereby Resolved That staff contact the York Region
District School Board and begin conversations about a possible
partnership in developing the Dunning Ave property into a Centre of
Excellence (Sport Facility).
(c) Mayor Daw e
Re: Future Vision with York Region District School Board
Whereas the Ministry of Education and the York Region District School Board
(YRDSB) recently announced a new high school will be built in east Aurora
replacing Dr. G. W. Williams by 2023; and
Whereas discussions have commenced between the Town of Aurora and the
newly appointed York Region District School Board Director of Education with
respect to the proposed new high school; and
Whereas the YRDSB is open to receiving comments from the Town of Aurora
on what is envisioned for the new high school to best serve our residents and
school community at large; and
Whereas the YRDSB is commencing their visioning process for the proposed
new high school; and
Whereas there may be an opportunity to develop a “shared space” agreement
with YRDSB when planning the development of the new high school;
1. Now Therefore Be It Hereby Resolved That staff initiate discussions with
YRDSB and prepare a report that outlines a vision for the new proposed
high school in east Aurora that includes a “shared space” opportunity and
meets the needs of students, parents, faculty and residents of Aurora.
(d) Councillor Gaertner
Re: Flood Preparation
Whereas the Insurance Bureau now expects a severe flood event somewhere
in Canada every two to three weeks between April and November; and
Whereas Aurora needs to be prepared for flood events by ensuring that our
storm water drainage systems are functioning at an optimum level; and
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Tuesday, March 20, 2018 Page 13 of 14
Whereas the Lake Simcoe Region Conservation Authority's Flood Plain Map
shows many Aurora homes currently sitting within the flood plain;
1. Now Therefore Be It Hereby Resolved That staff ask the Lake Simcoe
Region Conservation Authority to present to Council about whether they
are revising any of their assumptions about flood plain boundaries based
on the realities of climate change; and
2. Be It Further Resolved That staff be directed to prepare a report on the
following:
(a) The condition of the dams and flood control measures located in the
old part of Aurora, including when they were last inspected and
updated;
(b) What challenges the new development in this area will present for our
old infrastructure;
(c) Identify infrastructure throughout the Town that is in need of remedial
capital work to be ready to safely and efficiently cope with heavy rains;
(d) The budget that will be required for these capital works and the
maintenance of the system.
8. New Business
Councillor Thompson referred to the transit partnership between Uber Canada and
Town of Innisfil, and suggested Mayor Dawe and Region of York to investigate the
possibility of collaborating with Uber Canada to improve public transit cost
reduction within York Region.
Councillor Abel inquired about the status on the removal of Rogers cameras in the
Council Chambers, and staff provided a response.
Councillor Abel expressed concerns regarding the condition of stairs behind Aw
Shucks Seafood Bar & Bistro, and staff provided a response.
Councillor Abel inquired about the cost related to the reception with Niagara
College, which was held in December 2017.
General Committee Meeting Report
Tuesday, March 20, 2018 Page 14 of 14
Councillor Pirri referred to the partnership between Magna and Lyft regarding the
development and manufacturing of self-driving automobiles, and suggested that
the regulations for operations of autonomous vehicles in York Region should be
investigated.
Councillor Thompson requested staff to provide an update regarding any pending
lot line disputes behind businesses on Yonge Street.
Councillor Gaertner inquired about the Procurement Policy and the parameters of
finalizing a bid, and staff provided a response.
9. Closed Session
None
10. Adjournment
The meeting was adjourned at 10:34 p.m.
_________________________________ _________________________________
Wendy Gaertner, Councillor Michael de Rond, Town Clerk