MINUTES - General Committee - 20180220
Town of Aurora
General Committee Meeting Report
Council Chambers, Aurora Town Hall
Tuesday, February 20, 2018
Attendance
Council Members Councillor Gaertner in the Chair; Councillors Abel, Humfryes
(departed at 11:15 p.m.), Kim (arrived at 7:04 p.m.; departed at
10:54 p.m.), Mrakas, Pirri, Thom, Thompson, and Mayor Dawe
Members Absent None
Other Attendees Techa van Leeuwen, Acting Chief Administrative Officer and
Director of Corporate Services, Dan Elliott, Director of Financial
Services, Al Downey, Director of Operations, Marco Ramunno,
Director of Planning and Development Services, Lisa Warth, Acting
Director of Community Services, Stephanie Mackenzie-Smith,
Manager of Corporate Communications, Patricia De Sario, Town
Solicitor, Michael de Rond, Town Clerk, and Ishita Soneji,
Council/Committee Secretary
The Chair called the meeting to order at 7 p.m.
General Committee consented to recess the meeting at 9:01 p.m. and reconvened at
9:11 p.m.
General Committee consented to extend the hour past 10:30 p.m.
General Committee consented on a two-thirds vote to extend the hour past 11 p.m.
1. Approval of the Agenda
General Committee approved the agenda as circulated by Legislative Services,
with the following additions:
General Committee Meeting Report
Tuesday, February 20, 2018 Page 2 of 14
• Delegation (a) Michael Smith, Michael Smith Planning Consultants and
Development Coordinators Ltd. representing Beachgrove Development Ltd.
Re: Item R3 – PDS18-018 – Proposal for Zoning By-law Amendment
Application
• Delegation (b) Jack Dougan and John Beresford representing RS Homes
Re: Item R4 – PDS18-022 – Proposal for Zoning By-law Amendment
Application
• Delegation (c) Tracy Smith, Resident; Re: Item R5 – CMS18-003 – Request
for Proposals for Vending and Concession Operations
• Delegation (d) Brett Mitsubata representing Real Food First: Fueling Our
Community in Fitness & Fun; Re: Item R5 – CMS18-003 – Request for
Proposals for Vending and Concession Operations
• Delegation (e) Wyatt Savage, Resident; Re: Item R5 – CMS18-003 – Request
for Proposals for Vending and Concession Operations
• Delegation (f) Elise Volpe, Resident; Re: Item R5 – CMS18-003 – Request for
Proposals for Vending and Concession Operations
• Delegation (g) David Heard, Resident; Re: Library Square Designs and Plans
• Item C5 – Heritage Advisory Committee Meeting Minutes of February 12, 2018
• Item C6 – Memorandum from Mayor Dawe; Re: Lake Simcoe Region
Conservation Authority Board Meeting Highlights of January 26, 2018
• Item R11 – PDS18-024 – Province of Ontario Development Charges Rebate
Program
• Item R12 – CS18-001 – Pending List
(Deferred from General Committee meeting of February 6, 2018)
• Item R13 – Summary of Committee Recommendations Report No. 2018-02
• Notice of Motion (a) Councillor Abel; Re: Sign By-law Review
• Notice of Motion (b) Councillor Mrakas; Re: Petch House
General Committee Meeting Report
Tuesday, February 20, 2018 Page 3 of 14
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
3. Presentations
None
4. Delegations
(a) Michael Smith, Michael Smith Planning Consultants and Development
Coordinators Ltd. representing Beachgrove Developments Ltd.
Re: Item R3 – PDS18-018 – Proposal for Zoning By-law Amendment
Application
Mr. Smith presented a brief overview of the site location and designs of the
proposed development, and advised that they are seeking approval of the
Zoning By-law amendment application for the subject lands at 1452 Wellington
Street East. He noted that an Official Plan Amendment application and Site
Plan Approval will be submitted, pending the acceptance of the Zoning By-law
amendment application.
General Committee received and referred the comments of the delegation to
Item R3.
(b) Jack Dougan representing RS Homes
Re: Item R4 – PDS18-022 – Proposal for Zoning By-law Amendment
Application
Mr. Dougan presented details of the site location, conceptual site plans and
elevations of the proposed revised application, and requested that Council
accept the Zoning By-law amendment application for the subject lands at 103,
107 and 111 Metcalfe Street. He noted that an Official Plan Amendment will not
be required.
General Committee Meeting Report
Tuesday, February 20, 2018 Page 4 of 14
General Committee received and referred the comments of the delegation to
Item R4.
(c) Tracy Smith, Resident
Re: Item R5 – CMS18-003 – Request for Proposals for Vending and
Concession Operations
Ms. Smith expressed concerns regarding the lack of healthy food choices in the
vending machines and snack bars located at the Town’s recreation centres.
She further noted that a minimum of 55% real food choices should be included
in the proposal.
(d) Brett Mitsubata representing Real Food First: Fueling Our Community in
Fitness & Fun
Re: Item R5 – CMS18-003 – Request for Proposals for Vending and
Concession Operations
Mr. Mitsubata provided details on the effects of high sugar intake, and
emphasized that alternate food options should be included in the current
vending machines and snack bars to mitigate sugar intake, especially in
children.
(e) Wyatt Savage, Resident
Re: Item R5 – CMS18-003 – Request for Proposals for Vending and
Concession Operations
Mr. Spencer Savage, speaking on his brother’s behalf, expressed concerns
regarding the lack of healthy food choices. General Committee extended their
regards for his efforts, and expressing his concerns at a young age.
(f) Elise Volpe, Resident
Re: Item R5 – CMS18-003 – Request for Proposals for Vending and
Concession Operations
Ms. Volpe emphasized on the need for the inclusion of 55% real food choices
in the proposal, and the implementation of effective communications strategy to
support the changes. She presented details on the suggested changes and
General Committee Meeting Report
Tuesday, February 20, 2018 Page 5 of 14
means of accomplishing them, including a revised look of the existing snack
bar to promote healthy eating.
General Committee received and referred the comments of delegation (c), (d),
(e), and (f) to Item R5.
(g) David Heard, Resident
Re: Library Square Designs and Plans
Mr. Heard expressed concerns regarding the lack of public consultation in the
Library Square development process.
General Committee received the comments of the delegation for information.
5. Consent Agenda
Items C1, C2 and C4 were removed from the Consent Agenda for separate discussion
under Section 6, Consideration of Items Requiring Discussion, as Items R14, R15 and R16
respectively.
General Committee recommends:
That the following Consent Agenda Items, C3, C5, and C6, be approved:
C3. Heritage Advisory Committee Meeting Minutes of December 11, 2017
1. That the Heritage Advisory Committee meeting minutes of December 11,
2017, be received for information.
C5. Heritage Advisory Committee Meeting Minutes of February 12, 2018
1. That the Heritage Advisory Committee meeting minutes of February 12,
2018, be received for information.
C6. Memorandum from Mayor Dawe
Re: Lake Simcoe Region Conservation Authority Board Meeting
Highlights of January 26, 2018
General Committee Meeting Report
Tuesday, February 20, 2018 Page 6 of 14
1. That the memorandum regarding Lake Simcoe Region Conservation
Authority Board Meeting Highlights of January 26, 2018, be received for
information.
Carried
6. Consideration of Items Requiring Discussion (Regular Agenda)
General Committee consented to consider items in the following order: R5, R3, R4, R1,
R2, R10, R14 (formerly C1), R6, R7, R8, R15 (formerly C2), R9, R10, R11, R12, R13
and R16 (formerly C4).
R1. CS18-004 – Power of Entry
General Committee recommends:
1. That Report No. CS18-004 be referred back to staff for further
information.
Motion to refer
Carried
R2. PDS18-017 – Application for Zoning By-law Amendment, Joe Stewart,
304 Kennedy Street West, File Number: ZBA-2017-05
General Committee recommends:
1. That Report No. PDS18-017 be received; and
2. That Zoning By-law Amendment Application File Number ZBA-2017-05
(Joe Stewart), to amend the site specific ‘R2(207)’ and ‘R3(208)’
exception zones applying to portions of the subject lands to a ‘Detached
Third Density Residential Zone ‘R3(XX1)’, be approved; and
3. That the Zoning By-law Amendment be presented at a future Council
meeting.
Carried
General Committee Meeting Report
Tuesday, February 20, 2018 Page 7 of 14
R3. PDS18-018 – Proposal for Zoning By-law Amendment Application
General Committee consented to vote on the clauses separately.
General Committee recommends:
1. That Report No. PDS18-018 be received.
Carried
General Committee recommends:
2. That the Zoning By-law Proposal from the following applicant be
accepted as a Zoning By-law Amendment Application:
(a) Beachgrove Developments Ltd. (1452 Wellington Street East), File
No. ZP-2018-01
Defeated
R4. PDS18-022 – Proposal for Zoning By-law Amendment Application
General Committee recommends:
1. That Report No. PDS18-022 be received; and
2. That the Zoning By-law Proposal from the following applicant be
accepted as a Zoning By-law Amendment Application:
(a) 2419059 Ontario Inc. (103,107 & 111 Metcalfe Street)
Carried
R5. CMS18-003 – Request for Proposals for Vending and Concession
Operations
Main motion
1. That Report No. CMS18-003 be received; and
2. That the Director of Community Services be authorized to issue a
Request For Proposals for the operation of vending machines and
concession stands in Town facilities; and
General Committee Meeting Report
Tuesday, February 20, 2018 Page 8 of 14
3. That Request for Proposals include mandatory requirements for healthy
food and beverage options, as described herein.
Amendment
1. That staff include a minimum of 55% healthy food choices in the Request
for Proposal.
Carried
General Committee recommends:
1. That Report No. CMS18-003 and the amendment be referred back to
staff for further information, and be brought back to the General
Committee meeting of March 20, 2018.
Motion to refer
Carried
R6. CMS18-004 – Room/Hall Permitting Policy
General Committee recommends:
1. That Report No. CMS18-004 be received; and
2. That the revised Room/Hall Permitting Policy be approved.
Carried
R7. CS18-002 – Alternate Member of Regional Council for the Town of
Aurora
General Committee consented to vote on clause 1 and clauses 2 to 5 separately.
General Committee recommends:
1. That Report No. CS18-002 be received.
Carried
General Committee recommends:
2. That the Deputy Mayor, as defined by the Procedure By-law, be
appointed as the Mayor’s alternate on Regional Council; and
General Committee Meeting Report
Tuesday, February 20, 2018 Page 9 of 14
3. That, commencing March 1, 2018, the Deputy Mayor receives an
additional $100.00 per month that includes at least one scheduled
Regional Council Meeting as the alternate Member of Regional Council;
and
4. That the Deputy Mayor receives an additional $100.00 for each Regional
Council meeting that he/she attends; and
5. That a By-law be brought forward at a future Council Meeting to amend
By-law No. 6040-17, being a By-law to provide for Council remuneration.
Defeated
R8. CS18-003 – Sign By-law Update: Election Signs
General Committee recommends:
1. That Report No. CS18-003 be received; and
2. That Sign By-law No. 5840-16 be amended to reflect recent changes to
the Municipal Elections Act respecting Third Party Advertisers; and
3. That a temporary part-time Bylaw Officer, for the purposes of education
and enforcement efforts related to election signs and the provisions of
the Sign By-law, be approved; and
4. That amendments to Sign By-law No. 5840-16 be brought forward to a
future Council meeting for enactment.
Carried
R9. PDS18-015 – Transfer of Review (TOR) Program
General Committee recommends:
1. That Report No. PDS18-015 be received; and
2. That staff be directed to initiate the process of becoming a participating
municipality in the Transfer of Review (TOR) Program; and
General Committee Meeting Report
Tuesday, February 20, 2018 Page 10 of 14
3. That the Mayor and Town Clerk be authorized to enter into a Transfer of
Review Agreement with Ontario’s Ministry of Environment and Climate
Change (MOECC) including any and all documents and ancillary
agreements required to give effect to same; and
4. That the Mayor and Town Clerk be authorized to enter into an Agreement
with the Lake Simcoe Region Conservation Authority (LSRCA) including
any and all documents and ancillary agreements required to give effect to
same.
Carried
R10. PDS18-019 – Application for Site Plan, York Region Christian Seniors
Home Inc., 440 & 460 William Graham Drive, Plan 65M-
4442, Block 4, File Number: SP-2017-11, Related Files:
OPA-2017-04, ZBA-2016-12
General Committee recommends:
1. That Report No. PDS18-019 be received; and
2. That Site Plan Application File SP-2017-11 (York Region Christian
Seniors Homes Inc.), to permit the development of Phase 2 (subject
lands) for the construction of a seven (7) storey building with one level of
underground parking, 110 independent living units and 80 assisted living
units for a total of 190 units, be approved; and
3. That the Mayor and Town Clerk be authorized to execute the Site Plan
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
Carried
R11. PDS18-024 – Province of Ontario Development Charges Rebate
Program
General Committee recommends:
1. That Report No. PDS18-024 be received; and
General Committee Meeting Report
Tuesday, February 20, 2018 Page 11 of 14
2. That Aurora’s participation in the Province of Ontario’s Development
Charges Rebate Program be endorsed, authorizing staff to proceed with
the application.
Carried
R12. CS18-001 – Pending List
General Committee recommends:
1. That Report No. CS18-001 be deferred to the General Committee
meeting of March 20, 2018.
Motion to defer
Carried
R13. Summary of Committee Recommendations Report No. 2018-02
General Committee recommends:
1. That Summary of Committee Recommendations Report No. 2018-02 be
received; and
2. That the Committee recommendations contained within this report be
approved.
Carried
R14. PDS18-020 – Request for Street Name Approval, BG Properties Aurora
Inc., 14222, 14314, 14358, and 14378 Yonge Street, File
Number: SUB-2012-03, Related File Numbers: ZBA-2012-16
(Formerly Item C1)
General Committee recommends:
1. That Report No. PDS18-020 be received; and
2. That the following street names be approved for the proposed roads
within the approved Plan of Subdivision, SUB-2012-03:
Street “D” Woodhaven Avenue
Street “E” Pine Hill Crescent
General Committee Meeting Report
Tuesday, February 20, 2018 Page 12 of 14
Street “F” Sunset Vista Court
Street “G” Maple Fields Circle
Carried
R15. FS18-002 – Streetlighting LED Conversion Project: Status and
Outcomes
(Formerly Item C2)
General Committee recommends:
1. That Report No. FS18-002 be referred to the Council meeting of
February 27, 2018.
Motion to refer
Carried
R16. Accessibility Advisory Committee Meeting Minutes of January 10, 2018
(Formerly Item C4)
General Committee recommends:
1. That the Accessibility Advisory Committee meeting minutes of January
10, 2018, be received for information.
Carried
7. Notices of Motion
(a) Councillor Abel
Re: Sign By-law Review
Whereas Sign By-law No. 5840, being a bylaw respecting signs within the
Town of Aurora, was enacted in March of 2016 repealing By-law Nos. 4897-
07.P and 4898-07.P; and
Whereas the new Sign By-law removed the permission to allow temporary A-
Frame signs which has had an impact on the business community; and
Whereas the business community has responded with concerns and
complaints regarding the changes, namely with respect to A-Frame signs;
General Committee Meeting Report
Tuesday, February 20, 2018 Page 13 of 14
1. Now Therefore Be It Hereby Resolved That staff be directed to review best
practices in other municipalities, engage the business community, the
public and Councillors for comments and suggestions; and
2. Be It Further Resolved That staff be directed to consider and report back
to Council on regulatory provisions that may be included in the Sign By-
law that would allow for A-frame signs and a nominal fee to offset
enforcement efforts.
(b) Councillor Mrakas
Re: Petch House
Whereas the future use of the Petch House has been discussed for many
years with no resolution to date; and
Whereas the building as a result remains empty and under-utilized; and
Whereas the Town has begun to provide chapel services for marriages, which
have been very successful;
1. Now Therefore Be It Hereby Resolved That staff investigate the feasibility
and costs for the Petch House to be used for marriage services and/or as
a wedding chapel; and
2. Be It Further Resolved That staff bring a report to the May 2018 meeting
cycle for Council to make a decision on the future use of the Petch House.
8. New Business
Councillor Gaertner inquired about the process and format of the public meeting
regarding the proposed changes to the Zoning By-law for Stable Neighbourhoods.
Staff noted that the meeting will be held on February 28, 2018, from 7 p.m. to 9
p.m. in Council Chambers, which will include a staff presentation and an open
forum for residents to express comments and suggestions.
Councillor Mrakas inquired about the possibility for the Town of Aurora to
participate in the Smart Cities Challenge, an initiative by Infrastructure Canada and
the Federal government, and staff agreed to investigate.
General Committee Meeting Report
Tuesday, February 20, 2018 Page 14 of 14
Councillor Abel expressed concerns regarding the increase in number of accidents
at the Yonge Street and Wellington Street intersection, and suggested that staff
investigate possible preventive measures regarding traffic mitigation at the
intersection.
9. Closed Session
None
10. Adjournment
The meeting was adjourned at 11:24 p.m.
_________________________________ _________________________________
Wendy Gaertner, Councillor Michael de Rond, Town Clerk