MINUTES - General Committee - 20180403
Town of Aurora
General Committee Meeting Report
Council Chambers, Aurora Town Hall
Tuesday, April 3, 2018
Attendance
Council Members Councillor Kim in the Chair; Councillors Abel, Gaertner, Humfryes,
Mrakas, Pirri, Thom, Thompson, and Mayor Dawe
Members Absent None
Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall,
Director of Community Services, Techa van Leeuwen, Director of
Corporate Services, Dan Elliott, Director of Financial Services, Al
Downey, Director of Operations, Marco Ramunno, Director of
Planning and Development Services, Stephanie Mackenzie-Smith,
Manager of Corporate Communications, Patricia De Sario, Town
Solicitor, Michael de Rond, Town Clerk, and Linda Bottos,
Council/Committee Secretary
The Chair called the meeting to order at 7 p.m.
1. Approval of the Agenda
General Committee approved the agenda as circulated by Legislative Services,
with the following additions:
• Delegation (b) Kevin Bechard, Weston Consulting; Re: Item R6 – PDS18-033 –
Proposal for Zoning By-law Amendment Application
• Item R9 – CMS18-008 – Facility Sponsorship Program – Treasure Hill
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Tuesday, April 3, 2018 Page 2 of 10
2. Declarations of Pecuniary Interest and General Nature Thereof
Mayor Dawe declared a potential pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50 respecting Item C1 – PDS18-031 – Award of
Tender 2018-23-PDS-ENG – For Roadway Rehabilitation on Orchard Heights
Boulevard, Whispering Pine Trail and Harmon Avenue, as he is a resident on one
of the streets. Mayor Dawe did not participate in the discussion or voting of this
item.
3. Presentations
None
4. Delegations
(a) Anna Kennedy, representing Aurora Duplicate Bridge Club
Re: Seniors and Duplicate Bridge
General Committee consented to allow an additional five minutes for the delegation.
Ms. Kennedy presented background on the Aurora Duplicate Bridge Club and
its diverse membership, and highlighted the importance of this non-profit
Bridge Club for seniors and the community. She noted that the Club is
temporarily accommodated in Newmarket and is seeking a more permanent
home back in Aurora, requiring 2,000 square feet of affordable, accessible,
rental space.
General Committee received the comments of the delegation for information.
(b) Kevin Bechard, Weston Consulting
Re: Item R6 – PDS18-033 – Proposal for Zoning By-law Amendment
Application
Mr. Bechard, Planner of Weston Consulting, and representing the owners of
the property at 254 Kennedy Street West, presented a brief overview of the
proposal to redevelop and rezone the property from R1 to R3, and to proceed
with the usual course of review with staff and consideration of Council.
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Tuesday, April 3, 2018 Page 3 of 10
General Committee received and referred the comments of the delegation to
Item R6.
5. Consent Agenda
Item C1 was removed from the Consent Agenda for separate discussion under Section 6,
Consideration of Items Requiring Discussion, as Item R10.
General Committee recommends:
That the following Consent Agenda Items, C2 to C4 inclusive, be approved:
C2. Community Recognition Review Advisory Committee Meeting Minutes
of February 26, 2018
1. That the Community Recognition Review Advisory Committee meeting
minutes of February 26, 2018, be received for information.
C3. Finance Advisory Committee Meeting Minutes of February 28, 2018
1. That the Finance Advisory Committee meeting minutes of February 28,
2018, be received for information.
C4. Heritage Advisory Committee Meeting Minutes of March 5, 2018
1. That the Heritage Advisory Committee meeting minutes of March 5,
2018, be received for information.
Carried
6. Consideration of Items Requiring Discussion (Regular Agenda)
General Committee consented to consider items in the following order: R1, R6, R7, R2,
R3, R4, R5, R8, R9, and R10 (formerly C1).
R1. CAO18-003 – Joint Operations Centre (JOC) Project Independent
Review Report
General Committee Meeting Report
Tuesday, April 3, 2018 Page 4 of 10
Mr. Doug Nadorozny, Chief Administrative Officer, introduced Mr. Paul Duggan
and Ms. Janis Haugh, of Brook Laker and Associates, to give an overview of their
JOC project independent review report.
Mr. Duggan and Ms. Haugh highlighted elements of the review report, including
management summary and overall conclusion, observations, schedules, and
recommendations respecting project methodology and review.
General Committee recommends:
1. That Report No. CAO18-003 be received; and
2. That the Chief Administrative Officer implement and oversee a
comprehensive project management discipline for the oversight of the
current major construction projects underway with the Town, pending
completion of the Town’s internal project management initiative; and
3. That staff bring forward for approval a report of the items required to
complete the JOC as were conditionally approved in the 2018 capital
budget.
Carried
R2. CS18-006 – Entry onto Private Property Protocol
General Committee recommends:
1. That Report No. CS18-006 be received; and
2. That the standard operating guideline regarding entry onto private
property and immediate access protocols (“SOG”) for Municipal Law
Enforcement Officers as outlined on Attachment #1 be endorsed; and
3. That staff report back to Council after one year of implementation of the
standard operating guideline with recommendations on the continuance
of practice.
Carried
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R3. FS18-011 – Funding Strategy for Pending Major Projects
General Committee recommends:
1. That Report No. FS18-011 be received; and
2. That the funding strategies for the various pending projects outlined in
Report No. FS18-011 be endorsed.
Carried
R4. PDS18-025 – Parking Restrictions on Lensmith Drive
General Committee recommends:
1. That Report No. PDS18-025 be received; and
2. That Parking By-law No. 4574-04.T be amended to prohibit parking at
any time on the south and west sides of Lensmith Drive from the westerly
property limit of house no. 38 Lensmith Drive to a point nine metres south
of the corner radius.
Carried
R5. PDS18-035 – Community Improvement Plan (CIP) Incentive Program,
CIP Agreement Authorization, PMK Capital Inc.,
95 Wellington Street East, File No. CIP-2014-02
General Committee recommends:
1. That Report No. PDS18-035 be received; and
2. That the Director of Planning and Development Services be authorized to
enter into a Community Improvement Plan (CIP) Agreement to allow for
the Tax-Based Redevelopment Grant to be awarded to PMK Capital Inc.,
including any and all documents and ancillary agreements required to
give effect to same.
Carried
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R6. PDS18-033 – Proposal for Zoning By-law Amendment Application
General Committee recommends:
1. That Report No. PDS18-033 be received; and
2. That the Zoning By-law Proposal from the following applicant be
accepted as a Zoning By-law Amendment Application:
(a) Weston Consulting (254 Kennedy Street West).
Carried
R7. PDS18-037 – Small Cell Technology Pilot with Rogers Communications
General Committee recommends:
1. That Report No. PDS18-037 be received; and
2. That the Director of Planning and Development Services be authorized to
execute facility licensing agreements with Rogers Communications,
including any and all documents and ancillary agreements required to
give effect to same; and
3. That revenue from the licensing agreement with Rogers Communications
be directed to the Economic Development Reserve Fund.
Carried
R8. Summary of Committee Recommendations Report No. 2018-04
General Committee recommends:
1. That Summary of Committee Recommendations Report No. 2018-04 be
received; and
2. That the Committee recommendations contained within this report be
approved.
Carried
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R9. CMS18-008 – Facility Sponsorship Program – Treasure Hill
General Committee recommends:
1. That Report No. CMS18-008 be received; and
2. That the Director of Community Services be authorized to execute the
Agreement between the Town of Aurora and Treasure Hill for the Facility
Sponsorship of the Spin Cycle Room at the Aurora Family Leisure
Complex, including any and all documents and ancillary agreements
required to give effect to same; and
3. That the Director of Community Services be given delegated authority to
execute all future recreation facility sponsorship agreements.
Carried
R10. PDS18-031 – Award of Tender 2018-23-PDS-ENG – For Roadway
Rehabilitation on Orchard Heights Boulevard, Whispering
Pine Trail and Harmon Avenue
(Formerly Item C1)
General Committee recommends:
1. That Report No. PDS18-031 be received; and
2. That Tender 2018-23-PDS-ENG, Capital Project No. 31126, for Roadway
Rehabilitation on Orchard Heights Boulevard (from Bathurst Street to Hill
Drive), Whispering Pine Trail (from Aurora Heights Drive to Orchard
Heights Boulevard) and Harmon Avenue be awarded to RA Crete-Scape
Ltd. in the amount of $688,652.28 excluding taxes; and
3. That the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
Carried
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Tuesday, April 3, 2018 Page 8 of 10
7. Notices of Motion
(a) Councillor Gaertner
Re: Sewer Use By-law and Environmental Concerns
Whereas many of Aurora's streams and creeks are in the Oak Ridges
Moraine, or are the Headwaters of the Holland River Watershed which flows to
Lake Simcoe; and
Whereas the Headwaters and the Oak Ridges Moraine are where water is
filtered and recharged; and
Whereas the moving water picks up sediments and nutrients that will be
delivered to the aquatic life downstream; and
Whereas these creeks and streams are extremely sensitive, and greatly
influence water quality and quantity across the Watershed; and
Whereas the quality of this water influences the viability of healthy habitats for
native plants, animals, and aquatic life; and
Whereas Environmental Stewardship and protection of these Headwaters, the
Holland River Watershed, Lake Simcoe and the Oak Ridges Moraine is an
important responsibility for all of us who live in Aurora; and
Whereas preventing toxins, used for maintenance and cleaning of swimming
pools and hot tubs, from entering the streams and creeks provides necessary
protection; and
1. Now Therefore Be It Hereby Resolved That staff be directed to come back
with recommendations as to how the Sewer Use By-law could be
amended to address environmental concerns relating to discharge of
water from swimming pools and hot tubs, and that mechanisms are in
place for the enforcement of the By-law.
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Tuesday, April 3, 2018 Page 9 of 10
(b) Councillor Kim and Councillor Humfryes
Re: Residential Zoning Amendment Applications
Whereas the Planning Act stipulates that once the municipality passes a new
comprehensive zoning by-law review, a two-year moratorium takes effect; and
Whereas Council, at its June 27, 2017 meeting, approved a resolution
regarding exempting classes of applications from the two-year freeze on
accepting an application for an amendment to the new Zoning By-law, but said
resolution did not include residential zoning amendment applications;
1. Now Therefore Be It Hereby Resolved That Council pass a resolution to
allow the receipt of all classes of residential zoning amendment
applications, thereby removing the two-year freeze on residential Planning
Act applications.
8. New Business
Councillor Abel and Councillor Gaertner inquired about the timing and next steps
on the matter of stable neighbourhoods, and staff provided a response regarding
an upcoming staff report for Council’s consideration.
Councillor Abel inquired about the public notice and process respecting the Hydro
Fund spending guidelines. Staff provided clarification and agreed to provide an
update report in the next meeting cycle.
Councillor Mrakas conveyed a resident’s concern, noting that a large notice sign,
which has been placed on the street to advise residents that Timberland Trail will
be closed temporarily to facilitate sewer construction, is blocking the sightline from
the driveway of one home. Staff agreed to investigate the matter.
Councillor Thompson inquired about a recent Regional Council communication
regarding the Retail Business Holidays Act, R.S.O. 1990, c. R.30 and possible
public consultation and reconsideration of the matter later this year, and Mayor
Dawe confirmed that this matter would be debated at the next Regional Council
meeting.
Councillor Kim requested an update on the construction of a baseball diamond and
soccer field on the Hallmark lands, and staff provided a response.
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Tuesday, April 3, 2018 Page 10 of 10
9. Closed Session
None
10. Adjournment
The meeting was adjourned at 8:50 p.m.
_________________________________ _________________________________
Harold Kim, Councillor Michael de Rond, Town Clerk