MINUTES - General Committee - 20180206
Town of Aurora
General Committee Meeting Report
Council Chambers, Aurora Town Hall
Tuesday, February 6, 2018
Attendance
Council Members Councillor Thom in the Chair; Councillors Abel, Gaertner, Humfryes
(arrived 7:04 p.m.), Kim, and Mayor Dawe
Members Absent Councillors Mrakas, Pirri, and Thompson
Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van
Leeuwen, Director of Corporate Services, Dan Elliott, Director of
Financial Services, Al Downey, Director of Operations, Marco
Ramunno, Director of Planning and Development Services, Lisa
Warth, Acting Director of Community Services, Stephanie
Mackenzie-Smith, Manager of Corporate Communications, Patricia
De Sario, Town Solicitor, Michael de Rond, Town Clerk, and Linda
Bottos, Council/Committee Secretary
The Chair called the meeting to order at 7:02 p.m.
A moment of silence was observed in honour of Aurora community member and
volunteer, Ms. Kimberley Kerr, who passed away on February 2, 2018,
1. Approval of the Agenda
General Committee approved the agenda as circulated by Legislative Services,
with the following addition and change:
• Presentation (a) Kyle Munro, 3rd Aurora Beaver Colony Scouter; Re: 3rd Aurora
Scouting Group 60th Anniversary (February 13, 2018)
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Tuesday, February 6, 2018 Page 2 of 8
• Presentation (b) Anthony Ierullo, Manager of Policy Planning and Economic
Development; Re: Business Concierge Service (formerly listed as Presentation (a))
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
3. Presentations
(a) Kyle Munro, 3rd Aurora Beaver Colony Scouter
Re: 3rd Aurora Scouting Group 60th Anniversary (February 13, 2018)
Mr. Munro expressed appreciation for the opportunity to come before Council
as the 3rd Aurora Scouting Group prepares for its 60th Anniversary, and noted
that the scouting movement has a long history in Aurora providing quality,
volunteer-driven opportunities for enriching the lives of local youth. He thanked
the many volunteers, both leaders and parents, who have given so much of
their time through the years, and acknowledged long-time sponsor Aurora
United Church. In recognition of the 3rd Aurora’s 60th Anniversary, Mr. Munro
presented the Town with a collection of historic Aurora scouting items intended
to provide a glimpse into the various scouting groups that have or continue to
operate in the Town. Mayor Dawe accepted the artefacts and read the Town’s
Proclamation in recognition of “3rd Aurora Scouting Day” on February 13,
2018, which was then presented to Mr. Munro.
General Committee received the presentation for information.
(b) Anthony Ierullo, Manager of Policy Planning and Economic Development
Re: Business Concierge Service
Mr. Ierullo presented a video, recently produced to promote the Town’s
expanded Business Concierge Service, which provides a summary of the
program and testimonials from investors that have recently been involved in
the program. He noted that the video will be used as a promotional tool and
will be distributed by the Aurora Chamber of Commerce to build awareness
among its members.
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Tuesday, February 6, 2018 Page 3 of 8
General Committee received the presentation for information.
4. Delegations
None
5. Consent Agenda
General Committee recommends:
That the following Consent Agenda Item, C1, be approved:
C1. CMS18-001 – Rubber Sport Flooring for the SARC (Stronach Aurora
Recreation Complex) and ACC (Aurora Community
Centre) Facilities
1. That Report No. CMS18-001 be received; and
2. That Report No. CMS18-001 satisfy Council’s conditional budget
approval for Capital project 72164 – SARC rubber flooring; and
3. That approval be given for staff to proceed with Capital Project No.
72164; and
4. That notwithstanding the competitive bid requirements of the
Procurement By-law, a single source contract for the removal and
disposal of the present flooring and the supply and installation of
replacement flooring in the Stronach Aurora Recreation Complex building
be awarded to Gym-Con Ltd. in the amount of $123,480, excluding taxes;
and
5. That notwithstanding the competitive bid requirements of the
Procurement By-law, a single source contract for supplying flooring for
the Aurora Community Centre building be awarded to Gym-Con Ltd. in
the amount of $12,000, excluding taxes.
Carried
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6. Consideration of Items Requiring Discussion (Regular Agenda)
General Committee consented to consider items in the following order: R1, R2, R4, R3,
R5, and R6.
R1. CMS18-002 – Policy and Procedure – Community Code of Conduct
General Committee recommends:
1. That Report No. CMS18-002 be received; and
2. That the implementation by staff of the Community Code of Conduct be
endorsed.
Carried
R2. OPS18-001 – Snow Removal on Yonge Street
General Committee recommends:
1. That Report No. OPS18-001 be received; and
2. That the proposal to remove accumulated snow from Yonge Street
during night time hours be approved for the remainder of the 2018 winter
season; and
3. That staff communicate this proposal to the public prior to snow removal
operations occurring; and
4. That following the 2017/2018 season, staff report back to Council on any
issues or concerns expressed from the public as well as
recommendations on continuing this practice.
Carried
R3. PDS18-010 – Community Improvement Plan Incentive Program
Application
Joe Cara, 15132 and 15136 Yonge Street, Part of Lots 4
and 5, Registered Plan 9, File Number: CIP-2017-03
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Tuesday, February 6, 2018 Page 5 of 8
General Committee recommends:
1. That Report No. PDS18-010 be received; and
2. That the Façade and Signage Improvement Grant application for 15132
Yonge Street be approved and that funding in the amount of $15,000 be
granted and funded from the Economic Development Reserve Fund; and
3. That a by-law implementing the Tax Based Redevelopment Grant
program be enacted; and
4. That the Tax Based Redevelopment Grant application for 15136 Yonge
Street be approved for 100% of the annual municipal tax increment and
be phased out 10% annually over ten (10) years or the dollar limit of
eligible costs whichever is reached first; and
5. That the Mayor and Town Clerk be authorized to enter into and sign any
agreement, including any and all documents and ancillary agreements
required to give effect to same.
Carried
R4. PDS18-013 – Town of Aurora Strategic Plan Update
General Committee recommends:
1. That Report No. PDS18-013 be received; and
2. That the attached updated Town of Aurora Strategic Plan be approved.
Carried
R5. Summary of Committee Recommendations Report No. 2018-01
General Committee recommends:
1. That Summary of Committee Recommendations Report No. 2018-01 be
received; and
2. That the Committee recommendations contained within this report be
approved.
Carried
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R6. CS18-001 – Pending List
General Committee recommends:
1. That Report No. CS18-001 be deferred to the next meeting cycle.
Motion to defer
Carried
7. Notices of Motion
(a) Councillor Kim
Re: Road Construction
Whereas the Town of Aurora has a Ten-Year Road Construction Program, and
each year there are road projects impacting residents and businesses alike;
and
Whereas recent road improvement project(s) have had its challenges; and
Whereas in 2018 the Town is anticipating road projects including, but not
limited to, Yonge Street stretching from Brookland Avenue to St. John’s
Sideroad; and
Whereas staff in large part has already analyzed the challenges and
successes in the case of the Brookland Avenue road project, and plans to
leverage the information for future projects; and
Whereas the Town has a Business Concierge team to partner with local
businesses to mediate potential business impacts due to adjacent road
construction;
1. Now Therefore Be It Hereby Resolved That staff bring a detailed report to
Council which includes, but is not limited to, the following:
(a) Challenges encountered (including incidents in the Brookland Avenue
road improvement project);
(b) Successes;
(c) What was learned;
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Tuesday, February 6, 2018 Page 7 of 8
(d) Recommendations to be included for future road projects, including
how the Business Concierge team can get involved; and
(e) Business owner participation.
8. New Business
Mayor Dawe expressed appreciation to staff for their efforts in organizing the
Mayor and Council New Year’s Levee, which was held on January 20, 2018, at the
Stronach Aurora Recreation Complex.
Councillor Abel referred to the Wells Street fence issue and proposed to put
forward a motion to resolve into closed session to discuss the matter, for which the
Clerk provided procedural advice. Councillor Abel expressed further concerns and
suggested that the Town has a responsibility to prevent barriers to the health and
safety of neighbours.
Councillor Gaertner referred to an email she circulated to Council and staff
regarding the Wells Street fence issue, expressing health and safety concerns,
and requested that the matter be further addressed by the Town.
Councillor Gaertner referred to Item R5, Summary of Committee Recommendations
Report No. 2018-01, regarding the Environmental Advisory Committee meeting
minutes of December 4, 2017, noting that the Corporate Environmental Action
Plan does not clearly identify responsibility and how objectives would be achieved.
Staff indicated that they would follow up and provide further information.
Councillor Kim inquired about the expected submission date of a report back to
Council regarding the fence by-law review, and staff provided a response.
Mayor Dawe noted that the Wells Street fence issue would not qualify as a closed
session item as the matter is a neighbour dispute. He advised that the complainant
has been informed of their rights and the process regarding this matter.
9. Closed Session
None
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10. Adjournment
The meeting was adjourned at 8:20 p.m.
_________________________________ _________________________________
Jeff Thom, Councillor Michael de Rond, Town Clerk