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MINUTES - General Committee - 20170620 Town of Aurora General Committee Meeting Report Council Chambers Aurora Town Hall Tuesday, June 20, 2017 Attendance Council Members Councillor Mrakas in the Chair; Councillors Abel (departed 11:20 p.m.), Gaertner, Humfryes, Kim, Pirri, Thom, Thompson, and Mayor Dawe Members Absent None Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van Leeuwen, Director of Corporate Services, Dan Elliott, Director of Financial Services, Al Downey, Director of Parks, Recreation and Cultural Services, Marco Ramunno, Director of Planning and Building Services, Stephanie Mackenzie-Smith, Manager of Corporate Communications, Patricia De Sario, Town Solicitor, Michael de Rond, Town Clerk, Samantha Yew, Deputy Town Clerk, and Sarah Murray, Council/Committee Secretary The Chair called the meeting to order at 7:00 p.m. General Committee consented to recess the meeting at 9:10 p.m. and reconvened the meeting at 9:21 p.m. General Committee consented to extend the hour past 10:30 p.m. General Committee consented on a two-thirds vote to extend the hour past 11:00 p.m. 1. Approval of the Agenda General Committee approved the agenda as circulated by Legislative Services, with the following additions: General Committee Meeting Report Tuesday, June 20, 2017 Page 2 of 10 • Delegation (c) Gordon Weir, Highland Gate Park Committee Re: Item R1 – PRCS 17-026 – Highland Gate Conceptual Parkland Design • Delegation (d) Bob Callow, Highland Gate Park Committee Re: Item R1 – PRCS 17-026 – Highland Gate Conceptual Parkland Design • Delegation (e) Olly Smolak, Aurora Bridge Club Re: Item R2 – PRCS17-024 – Space Accommodations for Community Groups • Delegation (f) Mike Crough, Resident Re: Item R8 – PBS17-015 – Application for Official Plan Amendment, Zoning By-law Amendment, Site Plan, The Gathering Place of Aurora, 210 Edward Street, Part of Block B and C Edward Street, Reg. Plan 488, Part 1 65R13909, File Numbers: OPA-2016-02, ZBA-2016-06, and SP-2016-09 • Delegation (g) Joanne Liokossis, Re: Charity Event, Request for Letter, Gianluca’s Gift Softball Tournament 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 3. Presentations (a) Mark Schollen, Landscape Architect Re: Item R1 – PRCS17-026 – Highland Gate Conceptual Parkland Design Mr. Schollen presented an overview of the developer’s Highland Gate Conceptual Parkland Design. General Committee received and referred the comments of the delegation to Item R1. (b) Rob Baldwin, General Manager, Planning and Development for LSRCA Re: Item R1 – PRCS17-026 – Highland Gate Conceptual Parkland Design General Committee Meeting Report Tuesday, June 20, 2017 Page 3 of 10 Mr. Baldwin spoke to the Highland Gate Conceptual Parkland Design, presented by the developer, and further answered questions related to the Conservation Authority’s involvement in the Parkland Design. General Committee received and referred the comments of the delegation to Item R1. 4. Delegations (a) Tim Jones, Director of Development, Community & Home Assistance to Seniors (CHATS) Re: Seniors Month and Awareness of CHATS Services in Aurora Ms. Christina Bisanz, Chief Executive Officer of CHATS, provided an overview of the accomplishments and contributions that CHATS continues to provide the community. She expressed gratitude to the Town for its continued support of the not-for-profit charitable organization. General Committee received the comments of the delegation. (b) Anita Moore, Chair, Governance Review Ad Hoc Committee (GRAHC) Re: Overview of Item R12 – GRAHC17-001 Re: Report No. 1 of the Governance Review Ad Hoc Committee Ms. Moore spoke to Item R12 and provided an overview of the GRAHC’s position regarding its review of council compensation. She thanked the Town for its effort in assisting the GRAHC. General Committee received and referred the comments of the delegation to Item R12. (c) Gordon Weir, Highland Gate Park Committee Re: Item R1 – PRCS17-026 – Highland Gate Conceptual Parkland Design Mr. Weir, representing the Highland Gate Park Committee, presented his opinion on the conceptual design proposed by the developer for the Highland Gate Park. General Committee Meeting Report Tuesday, June 20, 2017 Page 4 of 10 General Committee received and referred the comments of the delegation to Item R1. (d) Bob Callow, Highland Gate Park Committee Re: Item R1 – PRCS17-026 – Highland Gate Conceptual Parkland Design Mr. Callow spoke on behalf of the Highland Gate Park Committee to the Highland Gate Conceptual Parkland Design. General Committee received and referred the comments of the delegation to Item R1. (e) Olly Smolak, Aurora Bridge Club Re: Item R2 – PRCS17-024 – Space Accommodations for Community Groups Mr. Smolak impressed upon the Committee the challenge of finding a suitable alternative in Aurora, without significantly impacting their current membership or operations. General Committee received and referred the comments of the delegation to Item R2. (f) Mike Crough, of IBI Group and representing the Applicant Re: Item R8 – PBS17-015 – Application for Official Plan Amendment, Zoning By-law Amendment, Site Plan, The Gathering Place of Aurora, 210 Edward Street, Part of Block B and C Edward Street, Reg. Plan 488, Part 1 65R13909, File Numbers: OPA-2016-02, ZBA- 2016-06, and SP-2016-09 Mr. Crough spoke to the report, noting that The Gathering Place of Aurora is in support of the proposed zoning amendments. General Committee received and referred the comments of the delegation to Item R8. (g) Joanne Liokossis, Re Charity Event, Request for Letter, Gianluca’s Gift Softball Tournament General Committee Meeting Report Tuesday, June 20, 2017 Page 5 of 10 Ms. Liokossis provided a brief history and purpose of Gianluca’s Gift Softball Tournament. She advised that, in an effort to raise charitable funds for the event, a special occasion permit is being requested. She further noted that the application for a special occasion permit requires a letter of support from the Town acknowledging this Tournament as an Event of Municipal Significance. General Committee recommends: 1. That the comments of the delegation be received. Carried General Committee recommends: 2. That staff prepare a letter stating that the Gianluca’s Gift Softball Tournament is a municipally significant event. Carried 5. Consent Agenda None 6. Consideration of Items Requiring Discussion (Regular Agenda) Items were considered in the following order: R1, R2, R8, R9, R11 and R12. Items R3, R4, R5, R6, R7, R10 and R13 were referred to the Council meeting of June 27, 2017. R1. PRCS17-026 – Highland Gate Conceptual Parkland Design General Committee recommends: 1. That Report No. PRCS17-026 be referred to staff to consult with parties to the Minutes of Settlement regarding potential changes; and 2. That staff report back regarding the results of consultation at the July 4, 2017 General Committee meeting. Carried as amended General Committee Meeting Report Tuesday, June 20, 2017 Page 6 of 10 R2. PRCS17-024 – Space Accommodations for Community Groups General Committee recommends: 1. That Report No. PRCS17-024 be received; and 2. That the users of 52 and 56 Victoria Street be provided notice that they are to vacate the premises no later than October 1, 2017, in preparation for the demolition of the structures; and 3. That staff continue to work toward finding a solution regarding space for community groups. Carried as amended R3. IES17-031 – Award of Tender York Purchasing Co-op Tender No. CRFP2016-05 for the Supply of York Purchasing Cooperative Custodial Supplies (Referred to Council meeting of June 27, 2017) R4. PBS17-046 – Request for Street Name Approval, Highland Gate Developments Inc., 21 Golf Links Drive, File Number: SUB-2015-01, Related File Numbers: OPA-2015-01, ZBA- 2015-02 (Referred to Council meeting of June 27, 2017) R5. IES17-029 – Award of Tender IES 2017-53 – Supply and Delivery of One 2017 Sign Body/Crane Truck (Referred to Council meeting of June 27, 2017) R6. IES17-030 – Procurement of 2018 Capital Projects No. 34168 Single Axle Dump Truck and No. 34410 Tandem Axle Dump Truck in 2017 (Referred to Council meeting of June 27, 2017) R7. IES17-024 – Implementation of Train Whistle Cessation for GO Train Crossings (Referred to Council meeting of June 27, 2017) General Committee Meeting Report Tuesday, June 20, 2017 Page 7 of 10 R8. PBS17-015 – Application for Official Plan Amendment, Zoning By-law Amendment, Site Plan, The Gathering Place of Aurora 210 Edward Street, Part of Block B and C Edward Street, Reg. Plan 488, Part 1 65R13909, File Numbers: OPA-2016- 02, ZBA-2016-06, and SP-2016-09 General Committee recommends: 1. That Report No. PBS17-015 be received; and 2. That the Application to Amend the Official Plan File Number OPA-2016- 02 (The Gathering Place of Aurora), to re-designate the subject lands from “Existing Employment – Light Industrial/Service” to “Existing Employment – Light Industrial/Service Site Specific Policy Area No. XX” to permit a place of worship in the entire existing building be approved; and 3. That the Application to Amend the Zoning By-law File Number ZBA- 2016-06 (The Gathering Place of Aurora), to amend the provisions of the “General Industrial (M2-9) Exception Zone” to permit a place of worship in the entire existing building be approved; and 4. That Site Plan Application File SP-2016-09 (The Gathering Place of Aurora), to permit the development of the subject lands for a place of worship be approved; and 5. That the implementing by-laws be presented at a future Council meeting; and 6. That the Mayor and Town Clerk be authorized to execute the site plan agreement, including any and all documents and ancillary agreements required to give effect to same. Carried R9. PBS17-051 – Application for Site Plan Approval, P.A.R.C.E.L. Inc., Southwest Corner of Yonge Street and Elderberry Trail, Pt Lot 72, Conc 1 and Pt Blk A, B and G, Plan M-42, File Number: SP-2014-07 General Committee Meeting Report Tuesday, June 20, 2017 Page 8 of 10 General Committee recommends: 1. That Report No. PBS17-051 be received; and 2. That Site Plan Application File No. SP-2014-07 (P.A.R.C.E.L. Inc.) to permit the development of one (1) four (4)-storey residential condominium building, with a total of 20 residential units, be approved; and 3. That a total of 20 units of water and sewage capacity be allocated to the Approval of the Site Plan Application; and 4. That the Mayor and Town Clerk be authorized to execute the site plan agreement, including any and all documents and ancillary agreements required to give effect to same. Carried R10. PBS17-055 – Proposed Changes to the Ontario Municipal Board (OMB) and Updates to Four Provincial Land Use Plans (Referred to Council meeting of June 27, 2017) R11. PRCS17-025 – Sport Aurora and Sport Plan Funding Request General Committee recommends: 1. That Report No. PRCS17-025 be deferred to the July 4, 2017 General Committee meeting pending a presentation from Sport Aurora to provide further information regarding the Sport Aurora Funding Request. Carried as amended R12. GRAHC17-001 – Report No. 1 of the Governance Review Ad Hoc Committee, Re: Council Compensation Review General Committee recommends: 1. That Report No. GRAHC17-001 be received; and General Committee Meeting Report Tuesday, June 20, 2017 Page 9 of 10 2. That the existing one-third tax-free provisions of Council’s compensation be discontinued effective January 1, 2018 and that staff take all steps necessary to give effect to this; and 3. That effective January 1, 2018 the base compensation of members of Council be grossed-up to effectively neutralize or offset the income taxation that will then occur, so to have the effect of the same or similar “take home” Town of Aurora earnings amount; and 4. That for purposes of evaluating and reviewing the compensation of members of Council, Council supports the Mayor role being considered as “full-time” while the eight current Councillor roles being considered as “part-time”. Carried R13. CAO17-001 – Economic Development Board - Terms of Reference (Referred to Council meeting of June 27, 2017) 7. Notices of Motion None 8. New Business Councillor Gaertner advised that on Saturday, June 24, 2017, the Newmarket Chapters bookstore will be hosting a book signing of Janet Matthews’ “Chicken Soup for the Soul: The Spirit of Canada”, and that Janet and other authors of this popular Canadian book series will be in attendance. 9. Closed Session None General Committee Meeting Report Tuesday, June 20, 2017 Page 10 of 10 10. Adjournment The meeting was adjourned at 11:37 p.m. _________________________________ _________________________________ Tom Mrakas, Councillor Michael de Rond, Town Clerk The report of the General Committee meeting of June 20, 2017, is subject to final approval and Council endorsement of the recommendations on June 27, 2017.