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MINUTES - General Committee - 20171003 Town of Aurora General Committee Meeting Report Council Chambers, Aurora Town Hall Tuesday, October 3, 2017 Attendance Council Members Councillor Abel in the Chair; Councillors Gaertner, Mrakas, Thom, Thompson, Pirri, and Mayor Dawe Members Absent Councillors Humfryes and Kim Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van Leeuwen, Director of Corporate Services, Dan Elliott, Director of Financial Services, Al Downey, Director of Parks, Recreation and Cultural Services, Marco Ramunno, Director of Planning and Building Services, Stephanie Mackenzie-Smith, Manager of Corporate Communications, Patricia De Sario, Town Solicitor, Michael de Rond, Town Clerk, Samantha Yew, Deputy Town Clerk, and Ishita Soneji, Council/Committee Secretary The Chair called the meeting to order at 7 p.m. Members of Council, staff and all those present in Council Chambers observed a moment of silence for the victims of the Route 91 Harvest Music Festival (Las Vegas) tragedy. 1. Approval of the Agenda General Committee approved the agenda as circulated by Legislative Services, with the following additions: • Item C5 – Memorandum from Mayor Dawe, Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights of July 28, 2017 General Committee Meeting Report Tuesday, October 3, 2017 Page 2 of 8 • Item R7 – Correspondence from Toronto and Region Conservation Authority (TRCA) dated September 29, 2017; Re: Appointments to the TRCA Regional Watershed Alliance 2017-2021 • Notice of Motion (a) Mayor Dawe, Re: Federal Legalization of Recreational Cannabis 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 3. Presentations None 4. Delegations (a) Craig Mather, President, Suzanne Haines, Executive Director, and Stephanie Nicolò, Program, Gallery and Volunteer Services Coordinator, Aurora Cultural Centre Re: Item R4 – PRCS17-032 – Canada 150 Art Installation at Church Street School at 22 Church Street Ms. Haines presented a brief overview of the Canada 150 Art Installation project, the involvement of the community in the project process through local public outreach, and the proposed design of the mural. General Committee received and referred the comments of the delegation to Item R4. General Committee Meeting Report Tuesday, October 3, 2017 Page 3 of 8 5. Consent Agenda Items C1 and C2 were removed from the Consent Agenda for separate discussion under Section 6, Consideration of Items Requiring Discussion, as items R8 and R9 respectively. General Committee recommends: That the following Consent Agenda Items – C3, C4 and C5 – be approved: C3. PBS17-067 – Planning Applications Status List 1. That Report No. PBS17-067 be received for information. C4. Community Recognition Review Advisory Committee Meeting Minutes of August 21, 2017 1. That the Community Recognition Review Advisory Committee meeting minutes of August 21, 2017, be received for information. C5. Memorandum from Mayor Dawe Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights of July 28, 2017 1. That the memorandum regarding Lake Simcoe Conservation Authority Board Meeting Highlights of July 28, 2017, be received for information. Carried 6. Consideration of Items Requiring Discussion (Regular Agenda) General Committee consented to consider items in the following order: R4, R1, R2, R3, R5, R6, R7, R8 and R9. R1. CAO17-006 – Engagement of Review of Joint Operations Centre (JOC) Project and Costs General Committee Meeting Report Tuesday, October 3, 2017 Page 4 of 8 General Committee recommends: 1. That Report No. CAO17-006 be received; and 2. That Internal Audit Services of the Region of York be engaged to review and report on the JOC Project and Costs using Brook Laker & Associates as outlined in Report No. CAO17-006, for a total fee of $29,000 excluding HST, to be funded from within expected 2017 operating surplus. Carried R2. FS17-043 – Capital Projects Status and Closures as of July 31, 2017 General Committee recommends: 1. That Report No. FS17-043 be received; and 2. That the Capital Project closures and Capital funding adjustments outlined in Attachments #1 and #2 be approved. Carried R3. FS17-044 – 2018 Fees and Charges Update General Committee recommends: 1. That Report No. FS17-044 be received; and 2. That the 2018 Fees and Charges for applications, permits, use of Town property, the sale of Town publications and for the prescribed service charges for administrative matters as itemized on the attached schedules be approved: Schedule A – General Fees and Charges Schedule B – Planning and Building Services Schedule C – Corporate Services Schedule D – Parks, Recreation and Cultural Services Schedule E – Infrastructure and Environmental Services Schedule F – Financial Services; and 3. That the necessary by-law be enacted at a future Council meeting. Carried General Committee Meeting Report Tuesday, October 3, 2017 Page 5 of 8 R4. PRCS17-032 – Canada 150 Art Installation at Church Street School at 22 Church Street General Committee recommends: 1. That Report No. PRCS17-032 be received; and 2. That the installation of the Canada 150 Milestones Mural: A Community Art Project art installation on the southwest lawn of Church Street School at 22 Church Street be approved in the amount of $2,700, funded from the Property Improvement Operating Account 1-4-07302-5037; and 3. That the Mayor and Town Clerk be authorized to execute the funding Agreement between the Town of Aurora and the Ontario Heritage Trust, including any and all documents and ancillary agreements required to give effect to same. Carried R5. PBS17-076 – Proposal for Zoning By-law Amendment Applications General Committee recommends: 1. That Report No. PBS17-076 be received; and 2. That Council accept the Zoning By-law Amendment Application related to the following Zoning By-law Proposal: (a) Shimvest Investments Limited (271 Holladay Drive) Carried R6. CS17-030 – Implications of the Provincial Government’s Proposed Changes to Employment Standards Legislation on the Town General Committee recommends: 1. That Report No. CS17-030 be received for information. Carried General Committee Meeting Report Tuesday, October 3, 2017 Page 6 of 8 R7. Correspondence from Toronto and Region Conservation Authority (TRCA) dated September 29, 2017, Re: Appointments to the TRCA Regional Watershed Alliance 2017-2021 General Committee recommends: 1. That the correspondence from Toronto and Region Conservation Authority (TRCA) dated September 29, 2017, regarding Appointments to the TRCA Watershed Alliance 2017-2021, be received for information. Carried R8. FS17-020 – 2016 Year End Development Charges Statement (Formerly Consent Agenda Item C1) General Committee recommends: 1. That Report No. FS17-020 be received for information. Carried R9. FS17-039 – Interim Operating Budget Forecast – as at July 31, 2017 (Formerly Consent Agenda Item C2) General Committee recommends: 1. That Report No. FS17-039 be received for information. Carried 7. Notices of Motion (a) Mayor Dawe Re: Federal Legalization of Recreational Cannabis Whereas the federal government is legalizing the use of recreational cannabis; and Whereas the provincial government is working towards a regulatory approach that will align with the federal government’s legislative framework; and General Committee Meeting Report Tuesday, October 3, 2017 Page 7 of 8 Whereas the provincial government has indicated that cannabis and cannabis related products will be sold by new standalone stores and an online order service operated by a new Crown Corporation subsidiary to the LCBO; and Whereas the provincial government has indicated that there will be approximately 40 stores by July 2018, 80 stores by July 2019, and 150 stores by 2020; and Whereas the provincial Ministry of the Attorney General has indicated that there may be an “opt out” provision for municipalities; 1. Now Therefore Be It Hereby Resolved That staff be directed to investigate this “opt out” provision with the Province. 8. New Business Councillor Abel extended congratulations to Councillor Paul Pirri on his wedding. Councillor Thom inquired about the status of the installation of the Light Armoured Vehicle (LAV) at the War Memorial Peace Park. Staff advised that the LAV installation is scheduled prior to Remembrance Day. Mayor Dawe noted that he attended the Making Peace exhibit at Town Park over the weekend with Councillor Abel, and encouraged Members of Council and the public to attend. Councillor Gaertner noted that there will be a tour of the Making Peace exhibit at Town Park on October 4, 2017, at 4.45 p.m. followed by the Exhibit’s opening ceremony at 6 p.m. at the Aurora Cultural Centre. Councillor Gaertner expressed concerns regarding consultation timelines for various boards who are stakeholders in Library Square and requested Staff to investigate the matter. Councillor Mrakas inquired about the status of the ongoing expansion of St. John’s Sideroad, in relation to the scheduled timelines for completion. He further expressed concerns regarding the increased traffic in the area. Staff provided an update and noted that the project is on schedule. General Committee Meeting Report Tuesday, October 3, 2017 Page 8 of 8 Councillor Mrakas requested clarification on the status of Bingo at the Senior Centre, and staff provided a response. 9. Closed Session None 10. Adjournment The meeting was adjourned at 8:19 p.m. _________________________________ _________________________________ John Abel, Councillor Michael de Rond, Town Clerk The report of the General Committee meeting of October 3, 2017, is subject to final approval and endorsement of the recommendations by Council on October 10, 2017.