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MINUTES - General Committee - 20170516 Town of Aurora General Committee Meeting Report Council Chambers Aurora Town Hall Tuesday, May 16, 2017 Attendance Council Members Councillor Kim in the Chair; Councillors Abel, Gaertner, Humfryes, Mrakas, Thom, Thompson, and Mayor Dawe Members Absent Councillor Pirri Other Attendees Doug Nadorozny, Chief Administrative Officer, Mandie Crawford, Manager, Bylaw Services, Dan Elliott, Director of Financial Services, Al Downey, Director of Parks, Recreation and Cultural Services, Marco Ramunno, Director of Planning and Building Services, Fausto Filipetto, Senior Policy Planner, Stephanie Mackenzie-Smith, Manager of Corporate Communications, Patricia De Sario, Town Solicitor, Michael de Rond, Town Clerk, Linda Bottos, Council/Committee Secretary, and Sarah Murray, Council/Committee Secretary The Chair called the meeting to order at 7:02 p.m. General Committee consented to recess the meeting at 9:24 p.m. and reconvene the meeting at 9:34 p.m. General Committee consented to extend the hour past 10:30 p.m. General Committee consented on a two-thirds vote to extend the hour past 11:00 p.m. General Committee Meeting Report Tuesday, May 16, 2017 Page 2 of 8 1. Approval of the Agenda General Committee consented on a two-thirds vote to waive the requirement sof the Procedural By-law to permit the addition of Delegation (d) and Delegation (e) to the agenda. General Committee approved the agenda as circulated by Legislative Services, with the following additions: • Delegation (a) Sheena Griffith, Pine Tree Potters’ Guild; Re: Activities and Community Involvement of the Pine Tree Potters’ Guild • Delegation (b) Susan Morton-Leonard, Resident; Re: Item R1 – PBS17-032 – Library Square Conceptual Plans • Delegation (c) Nancy Eveleigh Browne, Chair, Aurora Public Library Board of Directors; Re: Item R1 – PBS17-032 – Library Square Conceptual Plans • Delegation (d) Eric Acker, Vice President, Aurora Cultural Centre; Re: Item R1 – PBS17-032 – Library Square Conceptual Plans • Delegation (e) David Heard, Resident; Re: Great Canadian Songbook Event Update • Item R9 – CS17-019 – Alternative Methods of Election – Further Information • Item R10 – Memorandum from Mayor Dawe, Re: Correspondence from The Hon. Maurizio Bevilacqua, P.C., Mayor, City of Vaughan 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 3. Presentations None General Committee Meeting Report Tuesday, May 16, 2017 Page 3 of 8 4. Delegations (a) Sheena Griffith, Past President, Pine Tree Potters’ Guild Re: Activities and Community Involvement of the Pine Tree Potters’ Guild General Committee consented on a two-thirds vote to waive the requirements of the Procedure By-law to extend the time for the Delegation past five minutes. Ms. Griffith presented an overview of the work the Guild has undertaken over the years to engage the community and its effort to support local issues through fundraising. General Committee received the presentation for information. (b) Susan Morton-Leonard, Resident Re: Item R1 – PBS17-032 – Library Square Conceptual Plans Ms. Morton-Leonard expressed concern regarding the Town’s direction with the Library Square Conceptual Plans. She indicated that she would like to see more integration supporting active transportation. General Committee received and referred the comments of the delegation to Item R1. (c) Nancy Eveleigh-Browne, Chair, Aurora Public Library Board of Directors Re: Item R1 – PBS17-032 – Library Square Conceptual Plans General Committee consented on a two-thirds vote to waive the requirements of the Procedure By-law to extend the time for the Delegation past five minutes. Ms. Eveleigh-Browne expressed concerns regarding the direction that the Town is moving in with the Library Square Conceptual Plans. Ms. Eveleigh Browne stated that she would like to see more accessible parking to meet or exceed the existing available parking at the Aurora Public Library and noted the conceptual plans presented may impact Library operations. General Committee received and referred the comments of the delegation to Item R1. General Committee Meeting Report Tuesday, May 16, 2017 Page 4 of 8 (d) Eric Acker, Vice President, Aurora Cultural Centre Re: Item R1 – PBS17-032 – Library Square Conceptual Plans Mr. Acker expressed concerns regarding the direction that the Town is moving in with the Library Square Conceptual Plans, stating that the Aurora Cultural Centre Executive briefly met the night prior on the matter and any input provided this evening is preliminary in nature. The initial review of the proposed plans raises a concern regarding available parking. General Committee received and referred the comments of the delegation to Item R6. (e) David Heard, Resident Re: Great Canadian Songbook Event Update Mr. Heard provided an update and expressed appreciation to Council, Town staff, and sponsors for their support of this event. He noted that the organizers of the event are very close to achieving the required funding goal and have extended the sponsorship deadline to Friday, May 19, 2017. General Committee received and referred the comments of the delegation to staff. 5. Consent Agenda None. 6. Consideration of Items Requiring Discussion (Regular Agenda) Items were considered in the following order: R1, R6, R4, R5, and R7. Items R2, R3, R8, R9 and R10 were referred to the Council meeting of May 23, 2017. R1. PBS17-032 – Library Square Conceptual Plans General Committee recommends: 1. That Report No. PBS17-032 be received; and General Committee Meeting Report Tuesday, May 16, 2017 Page 5 of 8 2. That the Concept Plans prepared by Fotenn Planning + Design be received; and 3. That staff move ahead with the demolition and procurement process for design services, in accordance with the Procurement By-law; and 4. That $500,000 budget funding for demolition and detailed design be approved, funded from the Council Discretionary Reserve Fund. Carried as amended R2. FS17-019 – Interim Operating Budget Forecast – as at March 31, 2017 (Referred to Council meeting of May 23, 2017) R3. IES17-025 – License Agreement between the Town and Aurora United Church (Referred to Council meeting of May 23, 2017) R4. PBS17-006 – Application for the Site Plan Approval Markangel Real Estates Assets Inc. 55 Eric T Smith Way Lot 6 and Part of Block 11, Registered Plan 65M-4324, File Number: SP- 2016-06 General Committee recommends: 1. That Report No. PBS17-006 be received; and 2. That Site Plan Application File SP-2016-06 (Markangel Real Estate Assets Inc.) to permit the development of the subject lands for three (3) office buildings, each being four to five (4-5) storeys in height and with a total of 18,532.7 m2 GFA including the parking garage, be approved; and 3. That the Mayor and Town Clerk be authorized to execute the site plan agreement, including any all documents and ancillary agreements required to give effect to same. Carried General Committee Meeting Report Tuesday, May 16, 2017 Page 6 of 8 R5. PBS17-017 – Application for Site Plan Approval Joe Cara 15132 and 15136 Yonge Street Part of Lots 4 and 5, Registered Plan 9 File Number: SP-2013-05 General Committee recommends: 1. That Report No. PBS17-017 be received; and 2. That Site Plan Application File No. SP-2013-05 (Joe Cara) to permit the development of a three (3) storey mixed use building including 12 residential units and 240 square metres of commercial floor space, be approved; and 3. That a total of 12 units of water and sewage capacity be allocated to the Approval of the Site Plan Application; and 4. That the Mayor and Town Clerk be authorized to execute the Site Plan Agreement, including any and all documents and ancillary agreements required to give effect to same. Carried R6. PBS17-017 – PBS17-025 – Additional Information: Comprehensive Zoning By-law Review File No. ZBA-2012-ZBR General Committee recommends: 1. That Report No. PBS17-025 be received; and 2. That the Comprehensive Zoning By-law be presented at a future Council meeting for enactment; and 3. That the Amenity Space provisions be maintained in the new Comprehensive Zoning By-law; and 4. That the Special Exception Zone regarding the maximum building height for the property at 15186 Yonge Street (Aurora United Church property) that is currently zoned Institutional, be removed; and General Committee Meeting Report Tuesday, May 16, 2017 Page 7 of 8 5. That upon enactment of the Town’s new Comprehensive Zoning By-law by Council, site specific Zoning By-law Amendment and Minor Variance applications will continue to be received, processed and considered by Council and the Committee of Adjustment. Carried as amended R7. FS17-024 – Canada 150 Funding Reallocation General Committee recommends: 1. That Report No. FS17-024 be received; and 2. That the reallocation of $35,000 of Canada 150 Celebration funding within Capital Project No. 74012, and the return of $5,000 to the Tax Rate Stabilization Reserve, be approved. Carried R8. Correspondence from Regional Clerk dated April 21, 2017 Re: Regional Governance (Referred to Council meeting of May 23, 2017) R9. CS17-019 – Alternative Methods of Election – Further Information (Referred to Council meeting of May 23, 2017) R10. Memorandum from Mayor Dawe, Re: Correspondence from The Hon. Maurizio Bevilacqua, P.C., Mayor, City of Vaughan (Referred to Council meeting of May 23, 2017) 7. Notices of Motion None 8. New Business None General Committee Meeting Report Tuesday, May 16, 2017 Page 8 of 8 9. Closed Session None 10. Adjournment The meeting was adjourned at 11:06 p.m. _________________________________ _________________________________ Harold Kim, Councillor Michael de Rond, Town Clerk The report of the General Committee meeting of May 16, 2017, is subject to final approval and Council endorsement of the recommendations on May 23, 2017.