MINUTES - General Committee - 20170418
Town of Aurora
General Committee Meeting Report
Council Chambers
Aurora Town Hall
Tuesday, April 18, 2017
Attendance
Council Members Councillor Gaertner in the Chair; Councillors Abel, Humfryes
(arrived 7:45 p.m.), Kim, Mrakas, Pirri, Thom, and Thompson
Members Absent None
Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van
Leeuwen, Director of Corporate Services, Dan Elliott, Director of
Financial Services, Marco Ramunno, Director of Planning and
Building Services, Jim Tree, Manager of Parks, Stephanie
Mackenzie-Smith, Manager of Corporate Communications, Patricia
De Sario, Town Solicitor, Michael de Rond, Town Clerk, and Linda
Bottos, Council/Committee Secretary
The Chair called the meeting to order at 7:03 p.m.
General Committee consented to recess the meeting at 9:08 p.m. and reconvene the
meeting at 9:22 p.m.
General Committee consented to extend the hour past 10:30 p.m.
General Committee consented on a two-thirds vote to extend the hour past 11 p.m. to
11:15 p.m.
1. Approval of the Agenda
General Committee Meeting Report
Tuesday, April 18, 2017 Page 2 of 11
General Committee consented on a two-thirds vote to waive the requirements of
the Procedure By-law to permit the addition of Delegation (b) to the agenda.
General Committee approved the agenda as circulated by Legislative Services,
with the following additions:
• Delegation (b) Graham Brown, York North Basketball Association (YNBA)
Re: YNBA 3 on 3 Tournament during Street Festival
• Item C8 – Governance Review Ad Hoc Committee Meeting Minutes of April
11, 2017
• Item R10 – Summary of Committee Recommendations Report No. 2017-03
• Notice of Motion (b) Councillor Kim; Re: Multi-use Sports Facility
• Notice of Motion (c) Councillor Kim; Re: Baseball Diamonds
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
3. Presentations
None
4. Delegations
(a) Kevin McHenry, St. Andrew’s College
Re: Item R1, Report No. IES17-020 – Agreement with St. Andrew’s
College to Display Banners on Town Property
Mr. McHenry spoke in support of the staff report and stated that the purpose of
the banners is to beautify the gateway from Newmarket into Aurora along
Yonge Street to better identify the College property lines and increase
awareness of St. Andrew’s College. He noted that the theme of this year’s
banner is about reinforcing the importance of diversity at the College and in
the Town of Aurora.
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Tuesday, April 18, 2017 Page 3 of 11
General Committee received and referred the comments of the delegation to
Item R1.
(b) Graham Brown, York North Basketball Association (YNBA)
Re: YNBA 3 on 3 Tournament during Street Festival
Mr. Brown, on behalf of the YNBA Board, Executive, and more than 500
participating families from the Aurora and Newmarket area, expressed
appreciation for the opportunity to be involved in the annual Aurora Chamber
of Commerce Street Festival. He noted that 60 to 70 teams, with a majority of
the male and female participants under 18 years of age, will be playing 3 on 3
basketball at the Street Festival.
General Committee received the comments of the delegation for information.
5. Consent Agenda
General Committee recommends:
That the following Consent Agenda items, C1 to C8 inclusive, be approved:
C1. FS17-002 – Financial Health Review
1. That Report No. FS17-002 be received for information.
C2. FS17-012 – Capital Projects Status and Closures as of December 31,
2016
1. That Report No. FS17-012 be received; and
2. That the capital project closures and capital funding adjustments outlined
in Attachments #1 and #2 be approved.
C3. IES17-018 – Award of Tender 2017-10-IES – Water Box Repairs and
Cathodic Protection of Watermains
1. That Report No. IES17-018 be received; and
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Tuesday, April 18, 2017 Page 4 of 11
2. That unit price Tender No. 2017-10-IES for Water Box Repairs and
Cathodic Protection of Watermains be awarded to Grand-Mac
Construction Ltd. in the upset limit of $300,000 excluding taxes for three
(3) years, with an option to renew for an additional two (2) one (1) year
periods; and
3. That the Director of Infrastructure and Environmental Services be
authorized to renew Tender 2017-10-IES for an additional two (2), one
(1) year periods, pending an annual analysis and satisfactory
performance review by the Director; and
4. That the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
C4. IES17-019 – Award of Tender 2017-16-IES – Street Lighting Maintenance
1. That Report No. IES17-019 be received; and
2. That unit price Tender No. 2017-16-IES for Street Lighting Maintenance
be awarded to ALine Utility Limited in the upset limit amount of $270,000
excluding taxes, for three (3) years, with an option to renew for an
additional two (2) one (1) year periods; and
3. That the Director of Infrastructure and Environmental Services be
authorized to renew Tender 2017-16-IES for an additional two (2), one
(1) year periods, pending an annual analysis and satisfactory
performance review by the Director; and
4. That the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
C5. PRCS17-014 – Award of Tender 2017-51-PRCS – Boulevard Tree
Plantings in 2C Development Area
1. That Report No. PRCS17-014 be received; and
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Tuesday, April 18, 2017 Page 5 of 11
2. That Tender 2017-51-PRCS Boulevard Tree Plantings in 2C
Development Area be awarded to Royal Oak Tree Services Inc. in the
amount of $442,857, excluding taxes, for a two-year term; and
3. That the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
C6. Trails and Active Transportation Committee Meeting Minutes of
February 17, 2017
1. That the Trails and Active Transportation Committee meeting minutes of
February 17, 2017, be received for information.
C7. Governance Review Ad Hoc Committee Meeting Minutes of February
28, 2017, and March 28, 2017
1. That the Governance Review Ad Hoc Committee meeting minutes of
February 28, 2017, and March 28, 2017, be received for information.
C8. Governance Review Ad Hoc Committee Meeting Minutes of April 11,
2017
1. That the Governance Review Ad Hoc Committee meeting minutes of
April 11, 2017, be received for information.
Carried
6. Consideration of Items Requiring Discussion (Regular Agenda)
General Committee consented to refer Items R4, R5, R6, R9, and R10 to the Council
meeting of April 25, 2017.
R1. IES17-020 – Agreement with St. Andrew’s College to Display Banners
on Town Property
General Committee recommends:
1. That Report No. IES17-020 be received; and
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Tuesday, April 18, 2017 Page 6 of 11
2. That the use of Town-owned light standards for displaying banner signs
be authorized in accordance with section 3.5 of By-law No. 5840-16; and
3. That the Mayor and Town Clerk be authorized to execute an agreement
to facilitate St. Andrew’s College (“SAC”) use of the space on Town-
owned light standards for a five (5) year term.
Carried
R2. CS17-010 – Machell Avenue Parking Permits
General Committee recommends:
1. That Report No. CS17-010 be received; and
2. That the Town remove any permit parking spaces on Machell Avenue.
Carried as amended
R3. CS17-011 – 2018 Municipal Election – Adoption of Voting Method
Mr. de Rond and Ms. Yew presented historical context related to municipal
elections in Aurora, the guiding principles for consideration when selecting an
alternate voting method, internet voting and potential challenges, and the
next steps in the election process should internet voting be approved.
General Committee received and referred the comments of the presentation
to Item R3.
General Committee recommends:
1. That Report No. CS17-011 be received; and
2. That an internet-only voting model for the 2018 Municipal Election be
approved; and
3. That in accordance with Section 42 (a) and (b) of the Municipal Elections
Act, 1996, a by-law be brought forward to the April 25, 2017 Council
meeting authorizing the use of alternative voting equipment and an
alternative voting method in the 2018 Municipal Election.
Defeated
General Committee Meeting Report
Tuesday, April 18, 2017 Page 7 of 11
R4. CAO17-002 – Cultural Partners Review
(Referred to Council meeting of April 25, 2017)
R5. FS17-016 – Canada 150 Community Infrastructure Program (Intake II)
Grant Approvals
(Referred to Council meeting of April 25, 2017)
R6. PRCS17-013 – Ice Allocation Policy
(Referred to Council meeting of April 25, 2017)
R7. PRCS17-015 – Aurora’s Multicultural Festival
General Committee recommends:
1. That Report No. PRCS17-015 be received; and
2. That Aurora’s Multicultural Festival take place at Town Park on Saturday,
September 9, 2017.
Carried
R8. PRCS17-017 – Award of Tender 2017-18-PRCS – Construction of
Mavrinac Park
General Committee recommends:
1. That Report No. PRCS17-017 be received; and
2. That Capital Project No. 73285 Mavrinac Park budget be increased by
$423,076 with the funding source for this project being Cash-in-Lieu of
Parkland; and
3. That Tender 2017-18-PRCS Construction of Mavrinac Park be awarded
to Melfer Construction Inc. in the amount of $1,502,690, excluding taxes;
and
4. That the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
Carried
General Committee Meeting Report
Tuesday, April 18, 2017 Page 8 of 11
R9. PBS17-026 – Removal of Holding (H) Provision, Zoning By-law
Amendment, St. John’s Road Development Corp. (Metrus)
88 Cosford Street and 119 Pointon Street, Lot 55 Plan
65M-4075, Lot 101 Plan 65M-4082, File Number: ZBA(H)-
2017-01, Related File Number: D12-00-1A (SUB-2000-1A)
(Referred to Council meeting of April 25, 2017)
R10. Summary of Committee Recommendations Report No. 2017-03
(Referred to Council meeting of April 25, 2017)
7. Notices of Motion
(a) Councillor Abel
Re: Community Energy Plan
Whereas municipalities around the world are taking the lead on climate
change with sustainable and responsible policies that will reduce their Carbon
Footprint; and
Whereas municipalities are developing Energy Plans that are both
environmentally progressive and economically viable; and
Whereas Aurora’s Infrastructure and Environmental Services (IES) Project 10-
Year Plan has already allocated $100,000 for such a potential project, for
future Budget consideration; and
Whereas the Provincial Ministry of Energy has established, and is funding
through the Ministry of Environment, a Municipal Energy Plan Program, which
may offer municipalities matching funds of up to $90,000 to support the
development of a Community Energy Plan; and
Whereas Newmarket’s Community Energy Plan received $90,000, Markham’s
received $90,000, and Vaughan’s received $54,000;
1. Now Therefore Be It Hereby Resolved That staff be directed to prepare a
Terms of Reference and a budget for a Community Energy Plan for
Council’s consideration as part of the 2018 Budget.
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Tuesday, April 18, 2017 Page 9 of 11
(b) Councillor Kim
Re: Multi-use Sports Facility
Whereas the Regional Growth Plan targets Aurora’s population growth at
70,000 by 2031 and 80,000 by 2041; and
Whereas that Aurora will likely have a population of 70,000 by 2024; and
Whereas Aurora is striving to be the most active community in Canada; and
Whereas the Parks & Recreation Master Plan (PRMP) acknowledged that the
Town needs to proactively secure land of sufficient size to accommodate a
future indoor or outdoor recreation complex to better prepare for a future
population increase; and
Whereas that expanding the Stronach Aurora Recreation Complex (SARC) is
not a plausible option given that the current footprint will not allow for an
additional indoor aquatics centre and demand for aquatic sports and recreation
has only increased over the years; and
Whereas adequate sporting facilities promote good physical and mental health
for a community and even help towards developing pride and identity in one's
community; and
Whereas sport tourism consumption hit $5.2 billion in 2012; $5.8 billion in 2014
and $6.5 billion in 2015; and
Whereas the construction of a multi-use sports facility in conjunction with the
current plans for a hotel would allow Aurora to host major sporting events
allowing us to capitalize on the sports tourism industry and bringing much
needed economic capital to Aurora; and
Whereas the soon-to-be-created Economic Development Board can assist
with bringing business partners to complement the multi-use sports facility;
1. Now Therefore Be It Hereby Resolved That staff work with Aurora’s
various sports partners and come back to Council with a report regarding a
proposed facility fit for a new multi-use sports facility; and
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Tuesday, April 18, 2017 Page 10 of 11
2. Be It Further Resolved That the report be presented to the Finance
Advisory Committee prior to Council’s 2018 budget deliberations.
(c) Councillor Kim
Re: Baseball Diamonds
Whereas Aurora is striving to be the most active community in Canada; and
Whereas Aurora and King had to combine as a children’s baseball league in
order to share scarce resources including baseball diamonds; and
Whereas the Aurora King Baseball Association’s (AKBA) enrollment has
doubled between 2014 and 2017, from 553 to 1,062 players; and
Whereas Council received Jamie Cole’s (President of the AKBA) delegation on
April 4, 2017, which emphasized the need for at least two more baseball
diamonds; and
Whereas the Parks and Recreation Master Plan outlines the need for more
baseball diamonds in Aurora;
1. Now Therefore Be It Hereby Resolved That staff report back to Council in
time for the 2018 capital budget deliberations with options for at least two
(2) baseball diamonds indicating costs, potential locations and other
ancillary needs.
8. New Business
None
9. Closed Session
None
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Tuesday, April 18, 2017 Page 11 of 11
10. Adjournment
The meeting was adjourned at 11:17 p.m.
_________________________________ _________________________________
Geoffrey Dawe, Mayor Michael de Rond, Town Clerk
The report of the General Committee meeting of April 18, 2017, is subject to final
approval and Council endorsement of the recommendations on April 25, 2017.