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MINUTES - General Committee - 20170302 Town of Aurora General Committee Meeting Report Council Chambers Aurora Town Hall Tuesday, March 21, 2017 Attendance Council Members Councillor Thom in the Chair; Councillors Abel, Humfryes, Kim, Mrakas, Pirri, Thompson, and Mayor Dawe Members Absent Councillor Gaertner Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van Leeuwen, Director of Corporate Services, Dan Elliott, Director of Financial Services, Al Downey, Director of Parks, Recreation and Cultural Services, Marco Ramunno, Director of Planning and Building Services, Stephanie Mackenzie-Smith, Manager of Corporate Communications, Patricia De Sario, Town Solicitor, Samantha Yew, Deputy Clerk, and Linda Bottos, Council/ Committee Secretary The Chair called the meeting to order at 7:01 p.m. 1. Approval of the Agenda General Committee approved the agenda as circulated by Legislative Services, with the following additions and changes: • Delegation (a) Eric McCartney, on behalf of Judy Sherman, Eva Folks, and Christine Valentini, Re: Canada 150 Mural Mosaic Project General Committee Meeting Report Tuesday, March 21, 2017 Page 2 of 12 • Item R10 – PRCS17-008 – Engagement of a Design Architect and Scheduling for the new Central York Fire Services Fire Hall, Headquarters, and Training Centre • Notice of Motion (b) Mayor Dawe, Re: By-law 5642-14 – Relating to the Keeping, Licensing and Controlling of Animals in the Town of Aurora • Notice of Motion (c) Councillor Thompson, Re: York University GO Station • Replacement Page: Corrected Page 3 for Item R1 – FS17-005 – 2017 Water, Wastewater and Stormwater Operations and Rates Budget • Withdrawal: Presentation (a) Dan Elliott, Director of Financial Services; Re: Joint Operations Centre (JOC) Project 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 3. Presentations None 4. Delegations (a) Eric McCartney, on behalf of Judy Sherman, Eva Folks, and Christine Valentini Re: Canada 150 Mural Mosaic Project Mr. McCartney presented information regarding the Canada 150 Mural Mosaic Project. He noted that Aurora’s mural will be a collaboration that represents Aurora in Canada’s history, and that each image tile will be created by members of the community. Mr. McCartney referred to the project cost breakdown provided in the agenda package. General Committee Meeting Report Tuesday, March 21, 2017 Page 3 of 12 General Committee received and referred the comments of the delegation to staff. 5. Consent Agenda General Committee recommends: That the following Consent Agenda items, C1 to C9 inclusive, be approved: C1. FS17-008 – Statement of Remuneration and Expenses for Members of Council, Committees and Local Boards 1. That Report No. FS17-008 be received for information. C2. PRCS17-005 – Aurora Town Park Building Roof and Painting Maintenance for the Bandshell and Washroom 1. That Report No. PRCS17-005 be received; and 2. That this report satisfy Council’s conditional budget approval for Capital Project No. 73190 Town Park Bandshell and Washroom Building Roof and Painting Maintenance; and 3. That staff be authorized to proceed with Capital Project No. 73190 Town Park Bandshell and Washroom Building Roof and Painting Maintenance. C3. PBS17-011 – Request for Street Name Approval, BG Properties Aurora Inc., 14222, 14314, 14358 and 14378 Yonge Street, File Number: CDM-2016-03, Related File Numbers: SUB-2012- 03, ZBA-2012-16 1. That Report No. PBS17-011 be received; and 2. That the following street names be approved for the proposed private roads within the approved Plan of Condominium, CDM-2016-03: Street “A” Butternut Ridge Trail Street “B” Cannon Valley Court Street “C” Cottonwood Hollow Court General Committee Meeting Report Tuesday, March 21, 2017 Page 4 of 12 C4. PBS17-014 – Request for Street Name Approval, Leslie-Wellington Developments Inc., 1289 Wellington Street East, File Number: SUB-2016-01, Related File Numbers: OPA-2016- 01, ZBA-2016-03 1. That Report No. PBS17-014 be received; and 2. That the following street names be approved for the proposed roads within the approved Plan of Subdivision, SUB-2016-01: Street “A” Kaleia Avenue Street “B” Touch Gold Crescent Street “C” Botelho Circle C5. Finance Advisory Committee Meeting Minutes of January 25, 2017 1. That the Finance Advisory Committee meeting minutes of January 25, 2017, be received for information. C6. Accessibility Advisory Committee Meeting Minutes of February 1, 2017 1. That the Accessibility Advisory Committee meeting minutes of February 1, 2017, be received for information. C7. Governance Review Ad Hoc Committee Meeting Minutes of February 10, 2017 1. That the Governance Review Ad Hoc Committee meeting minutes of February 10, 2017, be received for information. C8. Community Recognition Review Advisory Committee Meeting Minutes of February 22, 2017 1. That the Community Recognition Review Advisory Committee meeting minutes of February 22, 2017, be received for information. C9. Finance Advisory Committee Meeting Minutes of February 22, 2017 1. That the Finance Advisory Committee meeting minutes of February 22, 2017, be received for information. Carried General Committee Meeting Report Tuesday, March 21, 2017 Page 5 of 12 6. Consideration of Items Requiring Discussion (Regular Agenda) General Committee consented to consider Item R9 prior to consideration of Item R1. R1. FS17-005 – 2017 Water, Wastewater and Stormwater Operations and Rates Budget General Committee recommends: 1. That Report No. FS17-005 be received; and 2. That the 2017 combined Water, Wastewater and Stormwater budget of $22,620,969 be approved; and 3. That the 2017 retail water rate of $2.29 per cubic meter and the retail wastewater rate of $2.04 per cubic meter of water be approved; and 4. That the 2017 flat rate stormwater charge of $5.01 per unit per month for residential and condominium properties and $63.63 per unit per month for metered non-residential commercial/industrial and multi-residential properties be approved; and 5. That the new approved retail water, retail wastewater and stormwater charge rates become effective for all billings issued by the Town on or after May 1, 2017, and be retroactive for all consumption newly billed on such billings; and 6. That the 2017 bulk water purchase rate of $4.33 per cubic meter dispensed effective May 1, 2017 be approved; and 7. That the necessary by-law be enacted to implement the 2017 retail water rate, retail wastewater rate, stormwater charge and bulk water purchase rate. Carried R2. IES17-009 – Water Meter Replacement Program Contract Renewal Additional Information General Committee Meeting Report Tuesday, March 21, 2017 Page 6 of 12 General Committee recommends: 1. That Report No. IES17-009 be received; and 2. That WAMCO be awarded the contract for the replacement of up to 1,500 meters in 2017 at a cost of up to $502,500 excluding taxes under the single source provisions of the Purchasing By-law, and the Director of Infrastructure and Environmental Services be authorized to renew the contract with WAMCO for 2018 and 2019 pending an annual analysis and performance review by the Director; and 3. That the Director of Infrastructure and Environmental Services be authorized to execute the necessary agreements, including any and all documents and ancillary agreements required to give effect to same. Carried R3. FS17-007 – Development Charges Forecast for JOC and Firehall Projects General Committee recommends: 1. That Report No. FS17-007 be received; and 2. That the construction phase of the Fire Station 4-5 Capital Project No. 21006 be funded as set out in Report No. FS17-001, with the final budget and funding to be approved at time of construction tender award. Carried R4. PRCS17-007 – Amendments to the 2017 Fees and Charges By-law General Committee recommends: 1. That Report No. PRCS17-007 be received; and 2. That a by-law be enacted to amend Schedule “D” of the 2017 Fees and Charges By-law. Carried General Committee Meeting Report Tuesday, March 21, 2017 Page 7 of 12 R5. PRCS17-006 – Tax Exempt Status for Sports Dome and Tennis Dome General Committee recommends: 1. That Report No. PRCS17-006, Tax Exempt Status for Sports Dome and Tennis Dome, be referred back to staff for consideration of Council’s comments and to bring back a separate report on each facility providing further information. Motion to refer Carried R6. IES17-010 – Award of Tender 2017-06-IES – For the Reconstruction of Algonquin Crescent and Haida Drive from Algonquin Crescent to Aurora Heights Drive General Committee recommends: 1. That Report No. IES17-010 be received; and 2. That Tender 2017-06-IES – For the reconstruction of Algonquin Crescent and Haida Drive from Algonquin Crescent to Aurora Heights Drive be awarded to Mar-King Construction Company Limited in the amount of $1,456,100.51, excluding taxes; and 3. That the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. Carried R7. IES17-011 – Replacement of Shell and Tube Brine Chillers in the McAlpine Ford and McAlpine Lincoln Arenas at the Aurora Community Centre General Committee recommends: 1. That Report No. IES17-011 be received; and General Committee Meeting Report Tuesday, March 21, 2017 Page 8 of 12 2. That a single source contract for the replacement of the shell and tube brine chillers in both McAlpine Ford and McAlpine Lincoln arenas at the Aurora Community Centre (ACC) be awarded to CIMCO Refrigeration in the amount of $367,480, excluding taxes. Carried R8. IES17-013 – LED Lighting for the SARC and ACC Facilities General Committee recommends: 1. That Report No. IES17-013 be received; and 2. That a single source contract for LED lighting for the pool and the two (2) arenas in the Stronach Aurora Recreation Complex (SARC) building be awarded to Conrad Lighting Solutions in the amount of $281,306 excluding taxes; and 3. That a single source Contract for LED lighting for the two (2) arenas in the Aurora Community Centre (ACC) building be awarded to Conrad Lighting Solutions in the amount of $157,892 excluding taxes. Carried R9. PBS17-018 – Applications for Zoning By-law Amendment and Site Plan Marie Debono, 24 Larmont Street, Part of Lot 12, South Side of Wellington Street, Registered Plan 68, File Numbers: ZBA-2016-10, SP-2016-07 General Committee recommends: 1. That Report No. PBS17-018 be received; and 2. That the Application to Amend the Zoning By-law File Number ZBA- 2016-10 (Marie Debono), to rezone the subject lands from “Special Mixed Density Residential (R5) Zone” to “Special Mixed Density Residential (R5) Exception Zone” to allow a business and professional office be approved; and General Committee Meeting Report Tuesday, March 21, 2017 Page 9 of 12 3. That Site Plan Application File Number SP-2016-07 (Marie Debono) to permit development of the subject lands for a business and professional office be approved; and 4. That the implementing Zoning By-law Amendment be presented at a future Council meeting; and 5. That the Mayor and Town Clerk be authorized to execute the site plan agreement, including any and all documents and ancillary agreements required to give effect to same. Carried R10. PRCS17-008 – Engagement of a Design Architect and Scheduling for the new Central York Fire Services Fire Hall, Headquarters, and Training Centre General Committee recommends: 1. That Report No. PRCS17-008 be received; and 2. That RFP PRCS 2017-47 for Design and Project Management Services for the Construction of a Fire Hall (4-5) be awarded to Thomas Brown Architects Inc. in the amount of $600,000, excluding disbursements and taxes; and 3. That staff be authorized to proceed with the Design Phase; and 4. That the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. Carried 7. Notices of Motion (a) Councillor Mrakas Re: By-law Right of Entry Powers General Committee Meeting Report Tuesday, March 21, 2017 Page 10 of 12 Whereas the provinces of Alberta, Manitoba and Saskatchewan all require that bylaw officers give reasonable notice before showing up on private property; and Whereas they must then seek a warrant if the property owner does not give permission for them to take a look about; 1. Now Therefore Be It Hereby Resolved That staff report back to Council with a notification process to private property owners where rights of entry to properties will be exercised; and 2. Be It Further Resolved That the staff report shall identify protocols where immediate access to property is required, to ensure public health and safety, and protection of property and/or the environment. (b) Mayor Dawe Re: By-law Number 5642-14 – Relating to the Keeping, Licensing and Controlling of Animals in the Town of Aurora Whereas the City of Toronto has enacted amendments to Municipal Code Chapter 349 with respect to Animals; and Whereas the amendments include a clear definition of “dangerous dog” and “dangerous act and attack” and requirements for dangerous dogs which are intended to address dog behaviour and responsible dog ownership among other things; and Whereas Aurora residents have requested that Aurora By-law Number 5642- 14 be amended to include provisions with respect to the protection of persons and animals from dangerous dogs, similar to what has been introduced in the City of Toronto; 1. Now Therefore Be It Hereby Resolved That staff investigate and report back to Council on the implications of introducing amendments to By-law Number 5642-14 similar to those enacted by the City of Toronto. (c) Councillor Thompson Re: York University GO Train Station General Committee Meeting Report Tuesday, March 21, 2017 Page 11 of 12 Whereas Metrolinx is discussing the potential closure of the York University GO Train Station; and Whereas the York University GO Train Station has been operating for 14 years and provides an essential transit access point to York’s Keele Campus and the businesses surrounding the area; and Whereas York University has more than 53,000 students and 14,000 staff and faculty members who commute daily to the Keele Campus; and Whereas York University’s Secondary Plan predicts significant future growth with up to 24,500 new residents and over 20,000 new jobs on the land surrounding the University; and Whereas the University has implemented many initiatives to reduce the use of single-occupant vehicles including a dedicated shuttle bus service between the Keele campus and the York University GO Train Station; 1. Now Therefore Be It Hereby Resolved That a letter be sent to Metrolinx requesting that it not close the York University GO Train Station on Canarctic Drive; and 2. Be It Further Resolved That a copy of the letter be sent to our local MPP’s office, Regional Council, York University and all municipalities within York Region. 8. New Business Councillor Pirri inquired about whether the Town is a client of Fire Marque Inc. and requested that staff provide information regarding the services of the organization. Councillor Humfryes inquired about the opportunity to resolve the Machell Avenue parking issues discussed by a resident in Open Forum. Staff indicated that a report will be brought forward to Council at a future meeting. Councillor Thompson requested an update on the remediation efforts respecting recent complaints about the dust around State Farm, and staff provided a response. General Committee Meeting Report Tuesday, March 21, 2017 Page 12 of 12 Councillor Mrakas noted that the Town of Newmarket’s Committee of the Whole meeting agenda of March 20, 2017, included an item respecting an Official Plan Amendment application for 16200 and 16250 Yonge Street, located just north of St. John’s Sideroad on the west side. He requested that staff provide a report on how this matter is being handled in Newmarket and possible future implications for Aurora. Councillor Mrakas further noted that the request to re-designate a woodlot had been reviewed by Lake Simcoe Region Conservation Authority (LSRCA) with no objections, and he requested the rationale for LSRCA’s feedback. Staff indicated that the requested information will be provided. Councillor Mrakas inquired about the current practices respecting Council Closed Sessions and the Procedure By-law, and staff provided a response. 9. Closed Session None 10. Adjournment The meeting was adjourned at 8:30 p.m. _________________________________ _________________________________ Jeff Thom, Councillor Samantha Yew, Deputy Clerk The report of the General Committee meeting of March 21, 2017, is subject to final approval and Council endorsement of the recommendations on March 28, 2017.