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BYLAW - Amend Procedural By~law REPEALED BY 5330~11 - 20110308 - 5300~11THE CORPORATION OF THE TOWN OF AURORA " By-law Number 5300-11 BEING A BY-LAW to amend By-law Number4835-06.0 to govern the procedures of the Council of the Town. of Aurora and its Committees and Boards (as amended): WHEREAS subsection 236(2) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that every municipality and local board shall pass a procedure by- law for governing the calling, place and proceedings of meetings; AND WHEREAS on August 22, 2006, Council passed By-law Number 4835-06.0 to govern the procedures of the Council of The Corporation of the Town of Aurora and its Committees and Boards (the "By-law"); AND WHEREAS the Council of The Corporation of the Town of Aurora previously amended the By-law with By-law Numbers 4912-07.C, 4978-07.C, and 5057-08.C; AND WHEREAS the Council of The Corporation of the Town of Aurora desires to further amend the. By-law. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF AURORA ENACTS AS FOLLOWS: 1. THAT subsection 2.2 of the By-law,be and is hereby deleted and replaced with the following: "Regular -Meetings 2.2 The next and each succeeding Regular. Council Meeting shall be held in the Council Chambers at the Town Hall; except as otherwise provided for in this By-law, and shall be held in accordance with the schedule of meetings of Council as prepared by the Clerk and approved by Council. All such Regular Council Meetings shall generally be held on the second and fourth Tuesday of each month. On the days in which a Regular Council Meeting is scheduled, Open Forum shall commence at 7:00 p.m. and the Regular Council Meeting shall commence immediately thereafter; or at such other time as is prescribed by resolution of Council where it is necessary to reschedule a Regular Council Meeting. Where a Regular Council Meeting day is a public or civic holiday, Council shalt meet at the same hour on an alternate day which is not a public or civic holiday, as prescribed by resolution of Council." 3. THAT subsection 2.8(8) of the By-law be and is hereby .deleted and replaced with the following: "Closed Session 2.8(8) The part of a meeting that is closed to the public shall be held at General Committee whenever possible and any recommendations will be reported out and ratified at the next Council Meeting open to the public. The subject matter and recommendations will be reported out to the extent possible without divulging confidential information." THAT subsection 2.8(10) of the By-law be and isherebydeleted. By-law 6300.11 Page 2 of 4 `4. THAT section 3.1 of the .By-law be and is hereby deleted and replaced with the followings "Open Forum 3.1 (a) During the twenty (20) minutes preceding each Regular Council Meeting, the Members shall attend in the Council Chambers for the purpose of providing an informal opportunity for any person to voice opinions on subjects of municipal concern._ (b) Each person shall be required to sign the Open Forum Register held by the Clerk or Council Committee Secretary prior to being permitted to address Council, and each person shall be limited to addressing Council for a maximum of five (5) minutes. (c) Any comments made during Open Forum shah not form part of the minutes of the Council Meeting." 5. THAT section 3.2 of the By-law be and is hereby deleted and replaced with the following: "Order of Business 3.2 The Order of Business of Council at a Regular Meeting shall in all cases be taken up in the following sequence, unless otherwise decided by the majority of the Members present: ➢ Declaration of Pecuniary Interest ➢ Approval of the Agenda ➢ Adoption of the Minutes ➢ Presentations Public Service Announcements ➢ Determination of Items Requiring Separate Discussion ➢ Adoption of items not Requiring Separate Discussion ➢ Delegations ➢ Consideration of Items Requiring Separate Discussion ➢ Notice of Motion/Motions for Which Notice Has Been Given ➢ Regional Report New Business/General Information ➢ Reading of By-laws ➢ Closed Session ➢ Adjournment" 6. THAT section, 3.10 of the By-law be amended by adding the following: 3.10 (i) Presentations of general interest shall be placed on the Council agenda and shall be limited to ten (10) minutes per presentation." 7. THAT section 3.13 of the By-law be and is hereby deleted and replaced with the following: "Notice of Motion 3.13 (a) A Member desiring to introduce a subject for discussion by Council shall provide a Notice of Motion in writing to the Clerk no later than 4.30 P.m. on the Thursday prior to a Regular Council Meeting. (b) The Clerk shall put the Notice of Motion on the Council agenda for information only. (c) The motions for which notice has been given shall be included on the next Council agenda for consideration and disposition." By-law 6300-11 8. THAT subsection 3.1.6(a) of the By-law be and is hereby deleted. 9. THAT subsection 5.1(g) of the By-law be and is hereby deleted and replaced with the following: "(g) No Member, without leave of the Council, shall speak to the same motion, or in reply, for longer than ten (10) minutes." 10. THAT subsection 5.7(h) of the By-law be and is hereby deleted. 11. THAT section 5.15 of the By-law be and is hereby deleted and replaced with the following: "Motion to Refer 5.15 Amotion to refer and any amendment to it is debatable and shall include: (a) the name of the Committee or official to whom the motion or amendment is to be referred; and (b) the terms upon which it is to be referred and the time or period, if any, on or within which the matter is to be returned." 12. THAT section 5.16 of the By-law be and is hereby deleted and replaced with the following: "Motion to Defer 5.16 A motion to defer and any amendment to it is debatable and shall include: (a) the time period within which consideration of the matter is to be deferred; and (b) whatever explanation is necessary to demonstrate the purpose of the motion to defer." 13. THAT section 5.20 of the By-law be and is hereby deleted and replaced with the following: "Reconsideration' 5.20 After Council determines the final outcome of a matter, such matter shall not be reconsidered within six (6) months unless there is a motion, which has been seconded, to reconsider the matter and it carries by a two-thirds majority vote of the Members present." 14. THAT subsection 13.2 of the By-law be and is hereby deleted and replaced with the following: "13.2'The `Order of Business of General Committee shall in all cases be taken up in the following sequence, unless otherwise decided by the majority of the Members present: ➢ Declaration of Pecuniary Interest ➢ Approval of the Agenda ➢ Determination of Items Requiring Separate Discussion ➢ Adoption of Items not Requiring Separate Discussion ➢ Delegations ➢ Presentations by the Committee Representative Consideration of Items Requiring Separate Discussion ➢ New Business/General Information Closed Session ➢ Adjournment"