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MINUTES - General Committee - 20170124 Town of Aurora General Committee Meeting Report Council Chambers Aurora Town Hall Tuesday, January 24, 2017 Attendance Council Members Councillor Thompson in the Chair; Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, and Mayor Dawe Members Absent None Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van Leeuwen, Director of Corporate Services, Ilmar Simanovskis, Director of Infrastructure and Environmental Services, Jason Gaertner, Acting Director of Financial Services, Al Downey, Director of Parks, Recreation and Cultural Services, Marco Ramunno, Director of Planning and Building Services, Stephanie Mackenzie- Smith, Manager of Corporate Communications, Patricia De Sario, Town Solicitor, Lisa Lyons, Town Clerk, and Linda Bottos, Council/ Committee Secretary The Chair called the meeting to order at 6:58 p.m. The General Committee meeting was recessed at 6:59 p.m. and reconvened at 7:03 p.m.; and recessed at 8:46 p.m. and reconvened at 9 p.m. 1. Approval of the Agenda General Committee approved the agenda as circulated by Legislative Services, with the following changes: General Committee Meeting Report Tuesday, January 24, 2017 Page 2 of 9 • Presentation (a) Stephanie Mackenzie-Smith, Manager, Corporate Communications, and Ilmar Simanovskis, Director of Infrastructure and Environmental Services; Re: Item R1 – Report No. IES17-002 – Alternative to Traffic Safety Advisory Committee Model • Delegation (a) Klaus Wehrenberg, Resident; Re: Item R4 – Report No. PRCS17-003 – Leslie Street Underpasses Construction • Withdrawn: Item R7 – Report No. PBS17-004 - Application for Zoning By-law Amendment, Canadian Tire Real Estate Limited, 14700 Yonge Street, Part of Lots 76 and 77, Concession 1, File Number: ZBA-2016-05 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 3. Presentations (a) Stephanie Mackenzie-Smith, Manager of Corporate Communications, and Ilmar Simanovskis, Director of Infrastructure and Environmental Services Re: Item R1 – Report No. IES17-002 – Alternative to Traffic Safety Advisory Committee Model Ms. Mackenzie-Smith and Mr. Simanovskis presented an overview of a new, web-based, community-driven and proactive approach to traffic safety in Aurora, which will include a pilot program to be launched in February 2017. General Committee received the presentation for information. 4. Delegations (a) Klaus Wehrenberg, Resident Re: Item R4 – Report No. PRCS17-003 – Leslie Street Underpasses Construction General Committee Meeting Report Tuesday, January 24, 2017 Page 3 of 9 Mr. Wehrenberg expressed his support of the staff recommendation regarding construction of the Leslie Street underpasses. He also expressed concern regarding the Barrie rail corridor expansion and requested that Council communicate with Metrolinx regarding the Town’s expectations respecting all trail crossings as set out in Aurora’s Trails Master Plan. General Committee received the comments of the delegation for information. 5. Consent Agenda General Committee recommends: That the following Consent Agenda Items, C1 to C5 inclusive, be approved: C1. IES17-001 – Facility Projects Status Report – JOC Final Report 1. That Report No. IES17-001 be received for information. C2. Accessibility Advisory Committee Meeting Minutes of December 1, 2016 1. That the Accessibility Advisory Committee meeting minutes of December 1, 2016, be received for information. C3. Economic Development Advisory Committee Meeting Minutes of December 8, 2016 1. That the Economic Development Advisory Committee meeting minutes of December 8, 2016, be received for information. C4. Joint Council Committee Meeting Minutes of November 29, 2016 1. That the Joint Council Committee meeting minutes of November 29, 2016, be received for information. C5. Memorandum from Mayor Dawe Re: Correspondence from HRH Prince Harry of Wales, K.C.V.O. 1. That the memorandum regarding Correspondence from HRH Prince Harry of Wales, K.C.V.O. be received for information. Carried General Committee Meeting Report Tuesday, January 24, 2017 Page 4 of 9 6. Consideration of Items Requiring Discussion (Regular Agenda) General Committee consented to consider the items in the following order: R4, R5, R1, R2, R3, R6, and R8. Item R7 was withdrawn on approval of the agenda. R1. IES17-002 – Alternative to Traffic Safety Advisory Committee Model General Committee recommends: 1. That Report No. IES17-002 be received; and 2. That funding in the amount of $30,000 be established to support the new Traffic Safety Advisory Committee model, and provided through the Development Charges reserve related to traffic management; and 3. That a new capital project, the single source procurement of PlaceSpeak in an amount up to $26,000 (excluding tax), be authorized. Carried R2. IES17-003 – Purchase Order Increase for Drain Services General Committee recommends: 1. That Report No. IES17-003 be received; and 2. That the Contract for Century Drains Inc. as established through RFP IES 2014-31 be extended to the 2017 option year; and 3. That Purchase Order No. 311 in favour of Century Drains Inc. be increased by $35,000 from the amount of $70,000 to $105,000, excluding taxes, for the contract term of 2017. Carried R3. PRCS17-002 – Aurora’s Multicultural Festival – Information Gathering Sessions General Committee recommends: 1. That Report No. PRCS17-002 be received; and General Committee Meeting Report Tuesday, January 24, 2017 Page 5 of 9 2. That the scheduling of two (2) public open houses for the purpose of gathering input from the community on the programming elements of Aurora’s Multicultural Festival be approved; and 3. That staff report back with a Terms of Reference for a Multicultural Festival Committee in the second meeting cycle of February 2017. Carried as amended R4. PRCS17-003 – Leslie Street Underpasses Construction General Committee recommends: 1. That Report No. PRCS17-003 be received; and 2. That an increase in the Town of Aurora’s 50% contribution toward construction of two (2) Underpasses in the amount of $148,336 be approved; and that the budget for Project No. 73177 Regionally- approved Underpasses be increased for a total of $902,000; and 3. That The Regional Municipality of York be requested to waive the administration and inspection costs to the Town of Aurora; and 4. That the Mayor and Town Clerk be authorized to execute a Cost-Sharing Agreement with The Regional Municipality of York for the construction and operation of the two Underpasses C and D as recommended by the Trails and Active Transportation Committee, including any and all documents and ancillary agreements required to give effect to same. Carried as amended R5. PBS17-001 – Applications for Zoning By-law Amendment and Draft Plan of Subdivision, Coppervalley Estates Inc. 1756 St. John’s Sideroad, Part of Lot 26, Concession 3 File Numbers: SUB-2015-05 and ZBA-2015-09 General Committee recommends: 1. That Report No. PBS17-001 be received; and General Committee Meeting Report Tuesday, January 24, 2017 Page 6 of 9 2. That Application to Amend the Zoning By-law File No. ZBA-2015-09 (Coppervalley Estates Inc.), to implement the proposed draft plan of subdivision be approved; and 3. That Application for Draft Plan of Subdivision File No. SUB-2015-05 (Coppervalley Estates Inc.), to allow the development of 109 single detached dwellings on the subject lands be approved, subject to the conditions outlined in Schedule “A” of this report; and 4. That the implementing Zoning By-law Amendment be presented at a future Council meeting; and 5. That a total of 109 units of sewage capacity be allocated to the Draft Plan of Subdivision from the Town of Aurora’s portion and the water services will be provided through the inter-municipal agreement; and 6. That the Mayor and Town Clerk be authorized to execute a Subdivision Agreement, including any and all documents and all of the Agreements referenced in the Conditions of Approval, including any ancillary agreements required to give effect to same. Carried R6. PBS17-003 – Application for Exemption from Part Lot Control Paradise Homes Leslie Inc., Blocks 218 and 219 being 65R-36689 and 65R-36690, File Number: PLC-2016-13 General Committee recommends: 1. That Report No. PBS17-003 be received; and 2. That the Application for Exemption from Part Lot Control submitted by Paradise Homes Leslie Inc. to divide Blocks 218 and 219 on Plan 65M- 4462 into eight (8) townhouse lots be approved; and 3. That the implementing Part Lot Control Exemption By-law be presented at a future Council meeting. Carried General Committee Meeting Report Tuesday, January 24, 2017 Page 7 of 9 R8. Summary of Committee Recommendations Report No. 2017-01 General Committee recommends: 1. That the Summary of Committee Recommendations Report No. 2017-01 be received; and 2. That the Committee recommendations contained within this report be approved. Carried 7. Notices of Motion (a) Councillor Mrakas Re: Winter Maintenance Service Levels Whereas residents of and businesses in Aurora have raised concerns about the adequacy of winter maintenance service levels; and Whereas the residents of and businesses in Aurora expect and deserve the best service possible at the best price; 1. Now Therefore Be It Hereby Resolved That staff be directed to return the winter maintenance service levels to those in effect for the 2013-2014 winter maintenance season immediately. 8. New Business Councillor Kim advised that an additional 24 parking spaces have been made available at the GO Transit Station in Aurora. Councillor Humfryes announced that a grand re-opening of the Aw, Shucks! restaurant will be held on Thursday, January 26, 2017. Councillor Abel inquired about previous reports regarding snow removal service levels. Staff noted that two reports were submitted to Council in 2014, regarding the service level review and award of tender, and agreed to provide these reports to Council prior to the next Council meeting. General Committee Meeting Report Tuesday, January 24, 2017 Page 8 of 9 Councillor Abel inquired about communications with Metrolinx regarding the Barrie corridor expansion and railroad crossings in Aurora. Staff provided a response and indicated that a working group has been established. Councillor Abel inquired about the Wellington Street underpass east of John West Way. Staff confirmed that Council has approved funding for a feasibility study to determine the feasibility of constructing an underpass under Wellington Street. Councillor Mrakas inquired about whether the service levels of all York Region municipalities respecting snow removal could be included in future reporting. Staff indicated that this information will be provided. Councillor Mrakas announced that the 2017 Annual York Region Character Community Awards will be held on Wednesday, April 26, 2017. He noted that he forwarded the nomination package to all Council members and he encouraged Council to submit nominations by the deadline of Monday, February 13, 2017. Councillor Humfryes noted that the Bell “Let’s Talk Day” would begin at midnight and that Bell would pledge five cents toward mental health initiatives for every text, phone call or social media interaction using the hashtag #bellletstalk sent throughout Wednesday, January 25, 2017. Councillor Thompson commended staff and all those who were involved in the audio/visual upgrade to Council Chambers. 9. Closed Session None 10. Adjournment The meeting was adjourned at 9:52 p.m. General Committee Meeting Report Tuesday, January 24, 2017 Page 9 of 9 _________________________________ _________________________________ Michael Thompson, Councillor Lisa Lyons, Town Clerk The report of the General Committee meeting of January 24, 2017, is subject to final approval and Council endorsement of the recommendations on January 31, 2017.