MINUTES - General Committee - 20161128
Town of Aurora
Special General Committee
2017 Operating Budget
Meeting Minutes
Council Chambers
Aurora Town Hall
Monday, November 28 and Tuesday, November 29, 2016
Attendance
Council Members Mayor Dawe in the Chair; Councillors Abel, Gaertner, Humfryes
(arrived 7:09 p.m.), Kim, Mrakas, Pirri, Thom, and Thompson
Members Absent None
Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van
Leeuwen, Director of Corporate Services, Dan Elliott, Director of
Financial Services, Ilmar Simanovskis, Director of Infrastructure
and Environmental Services, Al Downey, Director of Parks,
Recreation and Cultural Services, Marco Ramunno, Director of
Planning and Building Services, Jason Gaertner, Manager of
Financial Planning, Stephanie Mackenzie-Smith, Manager of
Corporate Communications, Lisa Lyons, Town Clerk, and Linda
Bottos, Council/Committee Secretary
The Chair called the meeting to order at 7:02 p.m.
General Committee consented to recess at 9:55 p.m. following consideration of Item 4, and
reconvened on Tuesday, November 29, 2016, at 7:02 p.m.
General Committee consented to recess at 9:11 p.m. and reconvened at 9:29 p.m.
1. Declaration of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
Special General Committee – 2017 Operating Budget Meeting Minutes
Monday, November 28 and Tuesday, November 29, 2016 Page 2 of 8
2. Approval of the Agenda
General Committee approved the agenda as circulated by Legislative Services,
with the following additions:
• Item 2. b) Additional Information to Item 2. a) Memorandum from Director of
Parks, Recreation and Cultural Services; Re: Special Events Budget for 2016;
Re: Special Event Expenses – 2016, and 2016 Special Events Marketing
• Item 5. b) Report No. CAO16-008 – Training and Development
• Item 5. c) Report No. CAO16-009 – Vacancy Control
• Item 5. d) Memorandum from Director of Financial Services/Treasurer; Re:
Updated 2016 Departmental Objectives Overview Summary
3. Delegations
(a) Stephen Kimmerer and Ron Weese, Sport Aurora
Re: Sport Aurora Funding Request
Mr. Kimmerer presented a brief overview of Sport Aurora including its history,
mission, community value, programs and services, events and activities,
partnerships, collaboration in the development and progress of the Town’s
Sport Plan, sustainability plan, three-year budget projection, and funding
request.
General Committee received the comments of the delegation and referred the
Sport Aurora funding request to the 2017 Budget Option list.
(b) Ron Weese and Nancy Black, Aurora Sports Hall of Fame
Re: Aurora Sports Hall of Fame Funding Request
General Committee consented to waive the requirements of Procedural By-law
subsection 3.8(c) to permit the delegation additional time.
Special General Committee – 2017 Operating Budget Meeting Minutes
Monday, November 28 and Tuesday, November 29, 2016 Page 3 of 8
Mr. Weese and Ms. Black presented a brief overview of the Aurora Sports Hall
of Fame including its history, growth, sustainability, milestones, responsible
fiscal management, goals, partnership proposal, and funding request.
General Committee received the comments of the delegation and referred the
Aurora Sports Hall of Fame funding request to the 2017 Budget Option list.
4. Public Consultation – Open Session – Opportunity for Members
of the Public to Provide Input Regarding the 2017 Budget
No members of the public came forward.
5. Closed Session
None
6. Consideration of Items
1. 2017 Operating Budget – Departmental Business Plans (Budget Binder
Tab 6); Review of Parks, Recreation and Cultural Services
Mr. Al Downey, Director of Parks, Recreation and Cultural Services, provided a
brief recap of the departmental 2017 Business Plan and Budget.
General Committee recommends:
1. That the 2017 Business Plan for Parks, Recreation and Cultural Services
be approved with the following exceptions:
(a) That the new staffing request for PT to FT conversion to uplift
Special Events be moved to the 2017 Budget Option list; and
(b) That the new staffing request for Additional funding for PT
Recreation Customer Service Representatives be moved to the
2017 Budget Option list.
Carried as amended
Special General Committee – 2017 Operating Budget Meeting Minutes
Monday, November 28 and Tuesday, November 29, 2016 Page 4 of 8
2. a) Memorandum from Director of Parks, Recreation and Cultural Services
Re: Special Event Budget for 2016
and
2. b) Additional Information to Item 2. a)
Re: Special Event Expenses – 2016, and 2016 Special Events Marketing
General Committee recommends:
1. That the memorandum regarding Special Event Budget for 2016, and the
additional information regarding Special Event Expenses – 2016, and
2016 Special Events Marketing be received for information.
Carried
3. 2017 Operating Budget – Departmental Business Plans (Budget Binder
Tab 6); Review of Corporate Services
Ms. Techa van Leeuwen, Director of Corporate Services, provided a brief recap
of the departmental 2017 Business Plan and Budget.
General Committee recommends:
1. That the 2017 Business Plan for Corporate Services be approved.
Carried
4. 2017 Operating Budget – Departmental Business Plans (Budget Binder
Tab 6); Review of Planning and Building Services
Mr. Marco Ramunno, Director of Planning and Building Services, provided a brief
recap of the departmental 2017 Business Plan and Budget.
General Committee recommends:
1. That the 2017 Business Plan for Planning and Building Services be
approved.
Carried
Special General Committee – 2017 Operating Budget Meeting Minutes
Monday, November 28 and Tuesday, November 29, 2016 Page 5 of 8
Upon reconvening the meeting on November 29, 2016, General Committee consented
to waive the requirements of the Procedural By-law to permit the opportunity for
members of the public to provide input regarding the 2017 Budget.
4. Public Consultation – Open Session – Opportunity for Members
of the Public to Provide Input Regarding the 2017 Budget
No members of the public came forward.
5. a) 2017 Operating Budget – Departmental Business Plans (Budget Binder
Tab 6); Review of CAO/Administration Services
Mr. Doug Nadorozny, Chief Administrative Officer, provided a brief overview of
the departmental functions and key changes for the 2017 Budget.
General Committee recommends:
1. That the 2017 Business Plan for CAO/Administration Services be
approved.
Carried
5. b) CAO16-008 – Training and Development
General Committee recommends:
1. That Report No. CAO16-008 be received; and
2. That a portion of the Training and Development budget in the
amount of $70,000 be moved to the 2017 Budget Option list.
Carried as amended
5. c) CAO16-009 – Vacancy Control Report
General Committee recommends:
1. That Report No. CAO16-009 be received for information.
Carried
Special General Committee – 2017 Operating Budget Meeting Minutes
Monday, November 28 and Tuesday, November 29, 2016 Page 6 of 8
5. d) Memorandum from Director of Financial Services/Treasurer
Re: Updated 2016 Departmental Objectives Overview Summary (Budget
Binder Tab 4)
General Committee recommends:
1. That the memorandum regarding Updated 2016 Departmental Objectives
Overview Summary be received for information.
Carried
6. Consideration of Budget Option Decision Units (Budget Binder Tab 5)
General Committee recommends:
1. That the Aurora Sports Hall of Fame funding request, in the amount of
$50,500, be approved and funded from the Council Discretionary
Reserve Fund.
Carried
General Committee recommends:
1. That the Sport Aurora funding request, in the amount of $93,700, be
conditionally approved and funded from the Council Discretionary
Reserve Fund, subject to a report back from staff.
Carried
General Committee recommends:
1. That a maximum tax levy impact of 3.1% be respected when considering
items from the 2017 Budget Option list to be included in the 2017
Operating Budget.
Carried
General Committee recommends:
1. That the following 2017 Budget Option list items be approved for
inclusion in the 2017 Operating Budget:
Special General Committee – 2017 Operating Budget Meeting Minutes
Monday, November 28 and Tuesday, November 29, 2016 Page 7 of 8
Ref. Budget Option Description Adjustment
1 Animal control service level increase $45,000
2 Multicultural annual event $24,400
3 New Museum position (Apr-Dec) plus training $58,635
4 Additional exhibition and online Museum $15,500
5 Celebration 150 Town Park $15,000
6 Pet Cemetery establishment and annual
maintenance $5,000
7 Ribfest gate fees/wristbands (reduction in revenue) $25,000
8 Economic Development position (Capital funded) $76,895
10 Business Excellence Awards (Chamber of
Commerce) $10,000
11 Women in Business Conference (Chamber of
Commerce) $2,500
12 Technology Expo (Chamber of Commerce) $2,500
13* Aurora Sports Hall of Fame sustainability funding $50,500
14 Additional funding for PT Recreational Customer
Service Representatives $58,179
15 PT to FT Conversion Uplift in Special Events $30,100
16* Sport Aurora sustainability funding** $93,700
*Funded from Council Discretionary Reserve Fund
**Conditional approval subject to further information
Carried
Special General Committee – 2017 Operating Budget Meeting Minutes
Monday, November 28 and Tuesday, November 29, 2016 Page 8 of 8
7. Adjournment
The meeting was adjourned at 9:55 p.m.
_________________________________ _________________________________
Geoffrey Dawe, Mayor Lisa Lyons, Town Clerk
The minutes of the Special General Committee – 2017 Operating Budget meeting of
November 28-29, 2016, are subject to being received by Council on December 13,
2016.