MINUTES - General Committee - 20161115
Town of Aurora
General Committee Meeting Report
Council Chambers
Aurora Town Hall
Tuesday, November 15, 2016
Attendance
Council Members Councillor Humfryes in the Chair; Councillors Abel, Kim, Mrakas,
Pirri, Thom, Thompson, and Mayor Dawe
Members Absent Councillor Gaertner
Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van
Leeuwen, Director of Corporate Services, Ilmar Simanovskis,
Director of Infrastructure and Environmental Services, Dan Elliott,
Director of Financial Services, Al Downey, Director of Parks,
Recreation and Cultural Services, Marco Ramunno, Director of
Planning and Building Services, Stephanie Mackenzie-Smith,
Manager of Corporate Communications, Patricia De Sario, Town
Solicitor, Lisa Lyons, Town Clerk, and Samantha Yew,
Council/Committee Secretary
The Chair called the meeting to order at 7:00 p.m.
1. Declaration of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2. Approval of the Agenda
General Committee approved the agenda as circulated by Legislative Services,
with the following additions:
Item 14 – Correspondence from Association of Municipalities of Ontario
Re: What’s Next Ontario? Resolution
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Notice of Motion (a) Councillor Mrakas
Re: Buy and Sell Designated Areas
Notice of Motion (b) Councillor Mrakas and Councillor Humfryes
Re: Cycling Master Plan
Notice of Motion (c) Councillor Gaertner
Re: Proposed Community Safety Zone in Town Park Area
3. Determination of Items Requiring Separate Discussion
Items 1, 2, 3, 4, 5, 6, 7, 9, 13, and 14 were identified for discussion.
4. Adoption of Items Not Requiring Separate Discussion
Items 8, 10, 11, and 12 were identified as items not requiring separate discussion.
General Committee recommends:
That the following recommendations respecting the matters listed as “Items Not
Requiring Separate Discussion” be adopted as submitted to the General Committee:
8. IES16-084 – Municipal Council Blanket Support Resolution
1. That Report No. IES16-084 be received; and
2. That approval of the following Municipal Blanket Support Resolution,
previously approved by Council in 2012, 2013 and 2015, be confirmed for
a further 12-month period:
Whereas the Province's FIT Program encourages the construction and
operation of rooftop solar PV projects (the "Projects"); and
Whereas one or more Projects may be constructed and operated in the
Town of Aurora; and
Whereas, pursuant to the FIT Rules, Version 5.0, Applications whose
Projects receive the formal support of Local Municipalities will be
awarded Priority Points, which may result in the Applicant being offered
a FIT Contract prior to other persons applying for FIT Contract;
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Now Therefore Be It Hereby Resolved That Council of the Town of
Aurora supports without reservation the construction and operation of
the Projects anywhere in the Town of Aurora; and
Be It Further Resolved That this resolution shall expire twelve (12)
months after its adoption by Council.
3. That the Mayor and Town Clerk be authorized to execute the new FIT form
attached to this Report.
10. IES16-086 – Award of Contract for Consulting Services to Prepare a
Town-wide Stream Management Master Plan for the Town of
Aurora
1. That Report No. IES16-086 be received; and
2. That the Contract for the provision of consulting services to prepare a
Town Wide Stream Management Master Plan for the Town of Aurora be
awarded to Aquafor Beech Limited for $105,230, excluding taxes; and
3. That additional funding for Capital Project No. 42057 in the amount of
$17,790 be approved from the Storm Sewer reserve fund; and
4. That the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
11. IES16-087 – By-law to Establish 0.3m Reserve as Public Highway
1. That Report No. IES16-087 be received; and
2. That a by-law to establish 0.3m reserves on Plans 65M-4075 and 65M-
4082 as public highways be enacted.
12. PBS16-092 – Draft Plan of Condominium Application, BG Properties
(Aurora) Inc., 14222, 14314, 14358 and 14378 Yonge Street
Part Lot 17, Plan 132, Part Lots 74 and 75, Con. 1, Part 1,
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65R-35902, File Number: CDM-2016-03,Related File
Number: SUB-2012-03, ZBA-2012-16
1. That Report No. PBS16-092 be received; and
2. That the Draft Plan of Condominium File No. CDM-2016-03 (BG
Properties (Aurora) Inc. to permit the development of the subject lands for
42 single detached dwelling units on the subject lands be approved; and
3. That the Mayor and Town Clerk be authorized to execute any
Agreement(s) referenced in the Conditions of Approval, including any and
all documents and ancillary agreements required to give effect to same.
Carried
5. Delegations
None
6. Presentations by the Advisory Committee Chair
None
7. Consideration of Items Requiring Separate Discussion
General Committee consented to consider the items in the following order: 6, 1, 2,
3, 4, 5, 7, 9, 13, and 14.
1. Presentation by Lisa Lyons, Town Clerk
Re: Item 2 – CS16-010 – Draft Procedure By-law and 2017 Meeting
Schedule
General Committee recommends:
1. That the presentation regarding Item 2 – CS16-010 – Draft Procedure
By-law and 2017 Meeting Schedule be received for information.
Carried
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2. CS16-010 – Draft Procedure By-law and 2017 Meeting Schedule
General Committee recommends:
1. That Report No. CS16-010 be received; and
2. That the start time of Council Closed Session meetings, as outlined
in Section 19 e) iii) of the Draft Procedure By-law, be changed to
5:45 p.m.; and
3. That the final draft Procedure By-law, incorporating Council feedback, be
presented at the Council meeting of November 22, 2016, for enactment
effective on January 1, 2017; and
4. That the 2017 Meeting Schedule (Attachment 4) be approved ; and
5. That the two (2) full-day capital and operating budget meetings
alternate between Monday and Saturday, beginning in 2018.
Carried as amended
3. CAO16-006 – Economic Development Model Review and Comparison
General Committee recommends:
1. That Report No. CAO16-006 be received; and
2. That the Hybrid Model for Economic Development be endorsed; and
3. That staff be directed to bring forward an implementation plan for 2017.
Carried
4. IES16-083 – Pilot Project for Left Turn Restrictions at Yonge Street and
Wellington Street Intersection Follow-up
General Committee recommends:
1. That Report No. IES16-083 be received; and
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2. That staff report back to Council following the completion of the pilot
project for left turn restrictions at the intersection of Yonge Street and
Wellington Street.
Carried
5. CS16-012 – Proclamation Policy
General Committee recommends:
1. That Report No. CS16-012 be received; and
2. That the “Proclamation Policy” attached to Report No. CS16-012 be
approved; and
3. That authority for approving or denying requests for proclamation be
delegated to the Town Clerk.
Carried
6. IES16-081 – Acceptance of Municipal Services – Chateaus on Bayview –
Registered Plan 65M-4292
General Committee recommends:
1. That Report No. IES16-081 be received; and
2. That ownership, operation and maintenance of the works within the
roads, right-of-ways and other lands dedicated to the Town as contained
within Registered Plan 65M-4292, being Chateaus on Bayview
Residential Subdivision, be assumed; and
3. That the necessary by-law be brought forward for enactment to assume
for public use the highways within Registered Plan 65M-4292 and to
establish as public highway any applicable reserves.
Carried
7. IES16-082 – Water Meter Replacement Program Contract Renewal
General Committee recommends:
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1. That Report No. IES16-082 be deferred to a future General Committee
meeting, pending further information from staff regarding the Water Meter
Replacement Program.
Carried
9. IES16-085 – Award of Tender No. IES 2016-65 for Fire Monitoring and
Suppression Services
General Committee recommends:
1. That Report No. IES16-085 be received; and
2. That Request for Proposal IES 2016-65 – for the Supply of Fire
Monitoring and Suppression Services on an as needed basis be awarded
to Classic Fire Protection Inc. at the unit prices tendered for a five (5)
year contract; and
3. That a purchase order in the amount of $350,000, excluding taxes, be
approved in favour of Classic Fire Protection Inc. for the five (5) years of
services; and
4. That the Director of Infrastructure and Environmental Services be
authorized to renew RFP IES 2016-65 for an additional two (2), one (1)
year optional years, pending an annual analysis and satisfactory
performance review, for a total contract duration of up to seven (7) years;
and
5. That the Director of Infrastructure and Environmental Services be
authorized to approve additional expenditures within the scope of the
contract to an amount up to the approved annual operating budget for
these services over the term of the contract; and
6. That the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
Carried
13. PBS16-095 – Public Notification of Site Plan Applications
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General Committee recommends:
1. That Report No. PBS16-095 be received; and
2. That the requirement for Public Notification Signage for Site Plan
Applications submitted under Section 41 of the Planning Act as outlined
in the staff report be approved.
Carried
14. Correspondence from Association of Municipalities of Ontario
Re: What’s Next Ontario? Resolution
General Committee recommends:
1. That the Correspondence from Association of Municipalities of Ontario
regarding What’s Next Ontario? Resolution be received; and
2. That the following What’s Next Ontario? Resolution as put forward by the
Association of Municipalities of Ontario be endorsed, as amended:
Whereas recent polling, conducted on behalf of the Association of
Municipalities of Ontario indicates 76% of Ontarians are concerned or
somewhat concerned property taxes will not cover the cost of
infrastructure while maintaining municipal services, and 90% agree
maintaining safe infrastructure is an important priority for their
communities; and
Whereas infrastructure and transit are identified by Ontarians as the
biggest problems facing their municipal government; and
Whereas a ten-year projection (2016-2025) of municipal expenditures
against inflationary property tax and user fee increases, shows there
to be an unfunded average annual need of $3.6 billion to fix local
infrastructure and provide for municipal operating needs; and
Whereas the $3.6 billion average annual need would equate to annual
increases of 4.6% {including inflation) to province-wide property tax
revenue for the next ten years; and
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Whereas this gap calculation also presumes all existing and multi-year
planned federal and provincial transfers to municipal governments are
fulfilled; and
Whereas if future federal and provincial transfers are unfulfilled
beyond 2015 levels, it would require annual province-wide property tax
revenue increases of up to 8.35% for ten years; and
Whereas Ontarians already pay the highest property taxes in the
country; and
Whereas each municipal government in Ontario faces unique issues,
the fiscal health and needs are a challenge which unites all municipal
governments, regardless of size;
Now Therefore It Be Resolved that the Town of Aurora Council
supports the Association of Municipalities of Ontario in its work to
close the fiscal gap; so that all municipalities can benefit from
predictable and sustainable revenue, to finance the pressing
infrastructure and municipal service needs faced by all municipal
governments.
Be It Further Resolved That a copy of this Motion be sent to The
Honourable Kathleen Wynne, Premier of Ontario, Mr. Patrick
Brown, Leader of the Progressive Conservative Party, Ms. Andrea
Horwath, Leader of the New Democratic Party, and all Members of
Provincial Parliament (MPPs) in the Province of Ontario.
Carried as amended
8. Notices of Motion
(a) Councillor Mrakas
Re: Buy and Sell Designated Areas
Whereas many residents in the Town of Aurora and York Region utilize online
classified ads to purchase and sell products; and
Whereas there is always a risk when meeting a stranger in person; and
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Whereas designated exchange areas near or in police stations, such as a
couple of parking spots, would help residents safely conduct these
transactions;
Now Therefore Be It Hereby Resolved That The Town of Aurora request the
York Regional Police Services Board review the possibility o f designating
areas at police stations or Headquarters for residents to meet buyers and
sellers of online classified ads.
(b) Councillor Mrakas and Councillor Humfryes
Re: Cycling Master Plan
Whereas the bicycle is a viable and affordable mode of transportation that is
not only environmentally sound but supportive of active healthy lifestyles; and
Whereas a Cycling Master Plan will create and improve opportunities
throughout the Town of Aurora for active recreation and active transportation
for all residents and visitors; and
Whereas the development of active transportation infrastructure, policies and
promotion strategies are also supported at the federal, provincial, regional and
municipal levels of government; and
Whereas the purpose of a Cycling Master Plan is to guide the development of
a long-term, comprehensive, Town-wide, on- and off-road commuter and
recreational bicycling network; and
Whereas the creation of a Cycling Master Plan would help support the Town of
Aurora’s pursuit in becoming Canada’s most active municipality;
Now Therefore Be It Hereby Resolved That staff work with the Trails and
Active Transportation Committee in developing a strategy to create a Cycling
Master Plan that will ultimately be incorporated into the Town’s Official Plan.
(c) Councillor Gaertner
Re: Proposed Community Safety Zone in Town Park Area
Whereas the area around the Town Park is home to many families with small
children;
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Whereas Town Park is used by these children, as well as those from the larger
Aurora community;
Whereas concern has been repeatedly expressed about excessive speeding
of traffic during the GO Train hours of operation;
Whereas it is appropriate that Council address this concern as soon as
possible;
Therefore Be It Resolved That the Town declare this a Community Safety
Zone; and
Be It Further Resolved That Council ask York Regional Police for their help
with measures to control speeding near the Town Park area; and
Be It Further Resolved That when the provincial government gives
municipalities the authority to set up photo radar cameras, staff be directed to
them in the Town Park area.
9. New Business/General Information
Councillor Pirri inquired about the Cultural Master Plan action items and whether
they could be considered by Council at a future meeting.
Councillor Thom requested more information regarding the colour of the brick of
the of the condominium development at Yonge Street and Centre Street, and
noted that concern was raised at the Heritage Advisory Committee as the colour is
inconsistent with the renderings provided as part of the Site Plan process.
Councillor Abel requested a list of the Parks and Recreation special events held by
the Town in 2016, along with the cost and resources used by each event. Staff
agreed to provide information.
Councillor Mrakas requested an update regarding the soccer field at the Stronach
Aurora Recreation Complex. Staff provided an update.
10. Adjournment
The meeting was adjourned at 9:10 p.m.
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_________________________________ _________________________________
Sandra Humfryes, Councillor Lisa Lyons, Town Clerk
The report of the General Committee meeting of November 15, 2016, received final
approval and Council endorsement of the recommendations on November 22, 2016,
with the exception of Item 2 which was approved as presented, and Items 4 and 5 which
were approved as amended.