MINUTES - General Committee - 20161018
Town of Aurora
General Committee
Meeting Report
Council Chambers
Aurora Town Hall
Tuesday, October 18, 2016
Attendance
Council Members Councillor Abel in the Chair; Councillors Gaertner, Kim, Mrakas,
Pirri, Thom, Thompson, and Mayor Dawe
Members Absent Councillor Humfryes
Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van
Leeuwen, Director of Corporate Services, Ilmar Simanovskis,
Director of Infrastructure and Environmental Services, Dan Elliott,
Director of Financial Services, Jim Tree, Acting Director of Parks,
Recreation and Cultural Services, Marco Ramunno, Director of
Planning and Building Services, Stephanie Mackenzie-Smith,
Manager of Corporate Communications, Anthony Ierullo, Manager,
Long Range and Strategic Planning, Patricia De Sario, Town
Solicitor, Lisa Lyons, Town Clerk, and Samantha Yew, Council/
Committee Secretary
The Chair called the meeting to order at 7:03 p.m.
General Committee consented to resolve into a Closed Session meeting at 9:17 p.m.,
and reconvened into open session at 10 p.m.
1. Declaration of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
General Committee Meeting Report
Tuesday, October 18, 2016 Page 2 of 10
2. Approval of the Agenda
General Committee approved the agenda, as circulated by Legislative Services,
with the following additions:
Delegation (a) Ms. Lauren Capilongo, representing FGKW Retirement Living
Inc., Re: Item 1 – PBS16-082 – Application for Site Plan Approval, FGKW
Retirement Living Inc., 145 Murray Drive, Part Lot 77, Concession 1, WYS, File
Number: SP-2016-04
Item 1 – PBS16-082 – Application for Site Plan Approval, FGKW Retirement
Living Inc., 145 Murray Drive, Part Lot 77, Concession 1, WYS, File Number:
SP-2016-04
Withdrawn – Item 2 – PRCS16-045 – Award of Request for Proposal PRS
2016-60 Detailed Design and Contract Administration for Construction of
Mavrinac Park
Withdrawn – Item 5 – CS16-004 – Award of Request for Proposal CS-IT 2016-
85 Upgrades to the Audio Video System in the Council Chamber and the
Holland Room
Withdrawn from Item 13 – Joint Council Committee Meeting Minutes of October
4, 2016
Item 14 – Correspondence and Report from York Region, Re: Review of
Regional Council Governance
Item 15 – Accessibility Advisory Committee Meeting Minutes of October 5, 2016
Notice of Motion (a) Councillor Abel; Re: Construction of Planned Secondary
School in Official Plan
Closed Session Item 1 – Personal matters about an identifiable individual,
including municipal or local board employees (section 239(2)(b) of the Municipal
Act, 2001); Re: Closed Session Report No. CS16-005, Re: Committee of
Adjustment Vacancy and Committee Membership Qualifications
General Committee Meeting Report
Tuesday, October 18, 2016 Page 3 of 10
3. Determination of Items Requiring Separate Discussion
Items 1, 3, 4, 6, 9, 11, 12, 13, 14, and 15 were identified for discussion. Items 2 and 5
were withdrawn upon Approval of the Agenda.
4. Adoption of Items Not Requiring Separate Discussion
Items 7, 8, and 10 were identified as items not requiring separate discussion.
General Committee recommends:
That the following recommendations respecting the matters listed as “Items Not
Requiring Separate Discussion” be adopted as submitted to the General Committee:
7. FS16-032 – Ontario Community Infrastructure Fund Renewed Grant
Agreement
1. That Report No. FS16-032 be received; and
2. That the Mayor and Town Clerk be authorized to execute the standardized
grant agreements, subject to the satisfaction of the Town Solicitor, for the
Ontario Community Infrastructure Fund – Formula Component; and
3. That the Treasurer be authorized to execute on behalf of the Town any
progress reports or other submissions required in compliance with the terms
of the funding agreements during the course of the funding and approved
projects.
8. IES16-078 – Award of Tender No. IES 2016-81
1. That Report No. IES16-078 be received; and
2. That Tender No. IES 2016-81 – Redirection of the Existing Sanitary
Services for Houses on Mosley Street and Decommissioning of the Existing
Sanitary Sewer, Capital Project No. 41007, be awarded to Capital Sewer
Services Inc. in the amount of $219,811.18, excluding taxes; and
General Committee Meeting Report
Tuesday, October 18, 2016 Page 4 of 10
3. That the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
10. PRCS16-046 – Emerald Ash Borer Control Program Update
1. That Report No. PRCS16-046 be received; and
2. That the Emerald Ash Borer Treatment Program conti nue in 2017; and
3. That the Emerald Ash Borer Treatment Program continue in future years
pending treatment success rates and Council’s continued approval of the
Emerald Ash Borer Treatment Program.
Carried
5. Delegations
(a) Ms. Lauren Capilongo, representing FGKW Retirement Living Inc.
Re: Item 1 – PBS16-082 – Application for Site Plan Approval, FGKW
Retirement Living Inc., 145 Murray Drive, Part Lot 77, Concession 1,
WYS, File Number: SP-2016-04
Ms. Capilongo provided an overview of the changes that have been made to
the proposed Site Plan Application, including building height, truck traffic and
waste disposal, landscaping, and fencing.
General Committee received and referred the comments of the delegation to
Item 1.
6. Presentations by the Advisory Committee Chair
None
7. Consideration of Items Requiring Separate Discussion
General Committee consented to discuss the items in the following order: 1, 3, 4, 6,
12, 9, 11, 13, 14, and 15.
General Committee Meeting Report
Tuesday, October 18, 2016 Page 5 of 10
1. PBS16-082 – Application for Site Plan Approval, FGKW Retirement Living
Inc.,145 Murray Drive, Part Lot 77, Concession 1, WYS, File
Number: SP-2016-04
General Committee recommends:
1. That Report No. PBS16-082 and PBS16-066 (attachment) be received; and
2. That the Site Plan application File No. SP-2016-04 (FGKW Retirement
Living Inc.) to permit the development of a four (4) storey, 78 unit addition
on the subject lands be approved; and
3. That the Mayor and Town Clerk be authorized to execute the Site Plan
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
Carried
3. IES16-080 – Suspension of Winter Overnight Parking Restrictions –
Introduction to the Program
General Committee recommends:
1. That Report No. IES16-080 be received for information.
Carried
4. FS16-033 – Interim Operating Budget Forecast – As at August 31, 2016
General Committee recommends:
1. That That Report No. FS16-033 be received for information.
Carried
6. FS16-031 – Procurement By-law Update for eProcurement
General Committee recommends:
1. That Report No. FS16-031 be received; and
General Committee Meeting Report
Tuesday, October 18, 2016 Page 6 of 10
2. That Procurement By-law No. 5500-13 be repealed and replaced with an
updated bylaw to provide for eProcurement services and other minor
changes.
Carried
9. IES16-079 – Award of Contract for Consulting Services for the Restoration
of 9 Scanlon Court
General Committee recommends:
1. That Report No. IES16-079 be received; and
2. That the Contract for the provision of consulting services to complete site
remediation works, environmental site investigations and reporting for the
Town’s property located at 9 Scanlon Court be awarded to Amec Foster
Wheeler Environment & Infrastructure a Division of Amec Foster Wheeler
Americas Limited for $164,498.16, excluding taxes; and
3. That the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
Carried
11. PBS16-081 – Application for Site Plan Approval, Green Storage Inc., 27
Allaura Boulevard, Block B and Part of Block A and Part of
Lot 13, Registered Plan M-51, File Number: SP-2015-07
Related File Number: MV-2016-35A-C
General Committee recommends:
1. That Report No. PBS16-081 be received; and
2. That Site Plan Application File SP-2015-07 (Green Storage Inc.) to permit
the development of the subject lands for a self-storage facility be approved;
and
General Committee Meeting Report
Tuesday, October 18, 2016 Page 7 of 10
3. That the Mayor and Town Clerk be authorized to execute the site plan
agreement, including any and all documents and ancillary agreements
required to give effect to same.
Carried
12. PBS16-085 – Town of Aurora Strategic Plan Update – What We Heard
General Committee recommends:
1. That Report No. PBS16-085 be received; and
2. That staff be directed to prepare the draft Strategic Plan update based on
the feedback received to date and that the draft Plan form the basis for the
remaining planned public consultation activities.
Carried
13. Joint Council Committee Meeting Minutes of September 6, 2016
General Committee recommends:
1. That the Joint Council Committee meeting minutes of September 6, 2016
be received.
Carried
14. Correspondence and Report from York Region
Re: Review of Regional Council Governance
General Committee recommends:
1. That the Correspondence and Report from York Region regarding Review of
Regional Council Governance be received; and
2. That the following comments from Council be submitted to York
Region for consideration:
a. That Council does not support the current Regional Council
Governance structure; and
General Committee Meeting Report
Tuesday, October 18, 2016 Page 8 of 10
b. That Council supports increasing the size of Regional Council by
providing an additional member from the Town of Aurora; and
c. That Council supports the direct election of the Regional Chair.
Carried as amended
15. Accessibility Advisory Committee Meeting Minutes of October 5, 2016
General Committee recommends:
1. That the Accessibility Advisory Committee Meeting Minutes of October 5,
2016, be received for information.
Carried
8. Notices of Motion
(a) Councillor Abel
Re: Construction of Planned Secondary School in Official Plan
Whereas The Town of Aurora has an Official Plan, approved by York Region
and in conformity with the Province of Ontario; and
Whereas the Official Plan for the Town of Aurora complies with sound planning
principles, to guide development of major new neighbourhoods, known in
Aurora as the Bayview - Wellington Centre Planning Area, and the 2B and 2C
Planning Area; and
Whereas these neighbourhoods on either side of Bayview Avenue are complete
and home to 13,000 residents; and
Whereas the 2C community is nearing completion and will be home to another
9,000 residents for a total of 22,000 residents; and
Whereas there is a York Region District School Board (YRDSB) Secondary
School indicated in the Town’s Official Plan, on Bayview Avenue at Borealis
Avenue, to serve these residents, and the land is still undeveloped and vacant
for the past 15 years; and
General Committee Meeting Report
Tuesday, October 18, 2016 Page 9 of 10
Whereas the residents of this catchment area have been told that they will have
their Secondary School enrollment needs met at Dr. G.W. Williams Secondary
School; and
Whereas this does not meet the needs of the residents, nor does it comply with
our Official Plan, nor does this type of commute conform with the orderly
function of the Town, that the students must commute an average of 6 km to
school, through the already congested GO Transit Station area; and
Whereas the residents of this catchment area are approaching 60% of the
student body at Dr. G.W. Williams Secondary School, and it will only increase
as this area grows and ages; and
Whereas there are further enrollment issues that reduce specialized programs,
extracurricular activities, and the number of specialized teachers and staff; and
Whereas 20% of a resident’s annual Property Tax, which is collected and then
paid by the Municipality to the treasury of the YRDSB; and
Whereas, if the YRDSB property was sold to development, this would further
add to the catchment area population and increase the YRDSB Treasury with
little to show for the residents’ needs; and
Whereas the residents could simply walk to the Secondary School as planned;
and
Whereas, if the YRDSB has funding challenges, they could collaborate with the
Municipality, York Region, the Ministry of Education, and the Province , to
engage with expediency to arrive at a solution;
1. Now Therefore Let It Be Hereby Resolved That Council supports the Official
Plan and the construction of the planned YRDSB Secondary School, on the
property purchased by the YRDSB, to serve the needs of the catchment
area; and
2. Be It Further Resolved That a copy of the Council resolution be forwarded
to the Ministry of Education, MPP Chris Ballard, and York Region; and
General Committee Meeting Report
Tuesday, October 18, 2016 Page 10 of 10
3. Be It Further Resolved That dialogue/collaboration take place beginning in
the last quarter of 2016, between the Town of Aurora and the YRDSB, and
that invitations be extended to MPP Chris Ballard, York Region, and other
interested partners to arrive at a solution.
9. New Business/General Information
Councillor Thompson inquired about the use of IMAJet to treat trees affected by the
Emerald Ash Borer. Staff advised that the treatment is still in use.
10. Closed Session
That General Committee consented to resolve into Closed Session to consider the
following matter:
1. Personal matters about an identifiable individual, including municipal or
local board employees (section 239(2)(b) of the Municipal Act, 2001); Re:
Closed Session Report No. CS16-005, Re: Committee of Adjustment
Vacancy and Committee Membership Qualifications
11. Adjournment
The meeting was adjourned at 10 p.m.
_________________________________ _________________________________
John Abel, Councillor Lisa Lyons, Town Clerk
The report of the General Committee meeting of October 18, 2016, received final
approval and Council endorsement of the recommendations on October 25, 2016, with
the exception of Items 3 and 10, which were pulled for separate discussion and
approved as presented.