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MINUTES - General Committee - 20161004 Town of Aurora General Committee Meeting Report Council Chambers Aurora Town Hall Tuesday, October 4, 2016 Attendance Council Members Councillor Abel in the Chair; Councillors Gaertner, Humfryes, Kim, Mrakas, Pirri, Thompson, and Mayor Dawe Members Absent Councillor Thom Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van Leeuwen, Director of Corporate Services, Ilmar Simanovskis, Director of Infrastructure and Environmental Services, Dan Elliott, Director of Financial Services, Al Downey, Director of Parks, Recreation and Cultural Services, Marco Ramunno, Director of Planning and Building Services, Stephanie Mackenzie-Smith, Manager of Corporate Communications, Patricia De Sario, Town Solicitor, Lisa Lyons, Town Clerk, and Linda Bottos, Council/ Committee Secretary The Chair called the meeting to order at 7 p.m. 1. Declaration of Pecuniary Interest and General Nature Thereof Councillor Humfryes declared a pecuniary interest under the Municipal Conflict of Interest Act regarding Item 11, PBS16-080 – Proposed Bell Radiocommunication Antenna System, Gaetano DiBlasi, 1360 Bloomington Road East, Part of Lot 11, Concession 2, File Number: SP(T)-2014-02, as she is an employee of Bell Canada. General Committee Meeting Report Tuesday, October 4, 2016 Page 2 of 13 2. Approval of the Agenda General Committee approved the agenda, as circulated by Legislative Services, with the following additions:  Item 13 – Parks and Recreation Advisory Committee Meeting Minutes of September 15, 2016  Item 14 – Trails and Active Transportation Committee Meeting Minutes of September 16, 2016  Item 15 – Memorandum from Mayor Dawe; Re: Correspondence from Her Majesty The Queen  Item 16 – Memorandum from Councillor Pirri; Re: Federation of Canadian Municipalities (FCM) Report to Council, Meeting of the Board of Directors, Oakville, ON, September 13-16, 2016  Item 17 – PBS16-086 – Provincial Co-ordinated Land Use Planning Review Comments  Item 18 – Canada 150 Ad Hoc Committee Meeting Minutes of October 3, 2016  Notice of Motion (b) Councillor Mrakas; Re: Vacant and Derelict Buildings By-law  Notice of Motion (c) Councillor Abel; Re: Parking Restrictions in Heritage Area (Carried on a two-thirds vote) 3. Determination of Items Requiring Separate Discussion Items 2, 5, 6, 11, and 18 were identified for discussion. 4. Adoption of Items Not Requiring Separate Discussion Items 1, 3, 4, 7, 8, 9, 10, 12, 13, 14, 15, 16, and 17 were identified as items not requiring separate discussion. General Committee Meeting Report Tuesday, October 4, 2016 Page 3 of 13 General Committee recommends: That the following recommendations respecting the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to the General Committee: 1. CS16-004 – Audio Visual Upgrades and Meeting Management Suite 1. That Report No. CS16-004 be received for information. 3. IES16-075 – Metrolinx Temporary Parking Accommodations – Responses 1. That Report No. IES16-075 be received for information. 4. IES16-076 – Greater Toronto and Hamilton Area Regional Transportation Plan Review 1. That Report No. IES16-076 be received for information. 7. PBS16-069 – Application for Exemption from Part Lot Control, Paradise Homes Leslie Inc., Lots 195 to 202 and 212 and Block 215 being 65R-36506, 65R-36524, 65R-36551 and 65R-36552, File Number: PLC-2016-09 1. That Report No. PBS16-069 be received; and 2. That the Application for Exemption from Part Lot Control submitted by Paradise Homes Leslie Inc. to divide Lots 195 to 202 and 212 and Block 215 on Plan 65M-4462 into eighteen (18) separate lots for semi-detached units and five (5) townhouse lots be approved; and 3. That the implementing Part Lot Control Exemption By-law be presented at a future Council meeting. 8. PBS16-076 – Application for Exemption from Part Lot Control, Casings Developments Inc., Blocks 5, 7, 9, 11, 14 and 16 being 65R- 36585, 65R-36584 and 65R-36593, File Number: PLC-2016-10 1. That Report No. PBS16-076 be received; and General Committee Meeting Report Tuesday, October 4, 2016 Page 4 of 13 2. That Application for Exemption from Part Lot Control submitted by Casings Developments Inc. to divide Blocks 5, 7, 9, 11, 14 and 16 on Plan 65M- 4478 into thirty-five (35) townhouse lots be approved; and 3. That the implementing Part Lot Control Exemption By-law be presented at a future Council meeting. 9. PBS16-077 – Request for Street Name Approval, Carpino Construction Inc., 15278 Yonge Street, Related File Number: OPA-2015-04, ZBA-2015-10, File Number: SP-2015-08 1. That Report No. PBS16-077 be received; and 2. That the following street name be approved for the proposed road within the approved Site Plan application, File SP-2015-08: Street “A” Alex Gardner Circle 10. PBS16-078 – Application for Exemption from Part Lot Control, TACC Developments (Aurora) Inc., Blocks 222, 224 and 225 being 65R-36534, 65R-36533 and 65R-36620, File Number: PLC- 2016-11 1. That Report No. PBS16-078 be received; and 2. That the Application for Exemption from Part Lot Control submitted by TACC Developments (Aurora) Inc. to divide Blocks 222, 224 and 225 on Plan 65M-4462 into fifteen (15) townhouse lots be approved; and 3. That the implementing Part Lot Control Exemption By-law be presented at a future Council meeting. 12. Economic Development Advisory Committee Meeting Minutes of September 8, 2016 1. That the Economic Development Advisory Committee meeting minutes of September 8, 2016, be received for information. General Committee Meeting Report Tuesday, October 4, 2016 Page 5 of 13 13. Parks and Recreation Advisory Committee Meeting Minutes of September 15, 2016 1. That the Parks and Recreation Advisory Committee meeting minutes of September 15, 2016, be received; and 2. Memorandum from Manager of Parks Re: Pet Waste in Public Parks and Open Space 1. That staff be directed to investigate a public education program and public survey regarding pet waste in public parks and open spaces. New Business Motion No. 1 1. That staff be directed to provide a review of the ownership, maintenance, and replacements of all existing feature walls in the Town; and 2. That staff be directed to investigate the feasibility of replacing the feature walls at the north-east and south-east corners Batson Drive and Yonge Street. 14. Trails and Active Transportation Committee Meeting Minutes of September 16, 2016 1. That the Trails and Active Transportation Committee meeting minutes of September 16, 2016, be received; and 1. Memorandum from Manager of Parks Re: Atkinson Park Trail Extension to St. John’s Sideroad 1. That staff be directed to investigate the cost of the proposed Atkinson Park trail extension, consult with Lake Simcoe Region Conservation Authority and York Region, and report back to the Trails and Active Transportation Committee for consideration. 2. Memorandum from Manager of Parks Re: Lake to Lake Trail Update General Committee Meeting Report Tuesday, October 4, 2016 Page 6 of 13 1. That the draft plan of the proposed Lake to Lake Cycling Route and Walking Trail be publicly communicated. 15. Memorandum from Mayor Dawe Re: Correspondence from Her Majesty The Queen 1. That the correspondence from Her Majesty The Queen be received for information. 16. Memorandum from Councillor Pirri Re: Federation of Canadian Municipalities (FCM) Report to Council, Meeting of the Board of Directors, Oakville, ON, September 13-16, 2016 1. That the memorandum regarding Federation of Canadian Municipalities (FCM) Report to Council, Meeting of the Board of Directors, Oakville, ON, September 13-16, 2016, be received for information. 17. PBS16-086 – Provincial Co-ordinated Land Use Planning Review Comments 1. That Reports No. PBS16-086 and PBS16-073 (attachment) be received; and 2. That Council endorse the staff recommendations with respect to the Provincial Co-ordinated Land Use Planning Review, which will be provided to York Region for a consolidated submission to the Province, as well as forwarded directly to the Ministry of Municipal Affairs: i. Request to reduce targets for Intensification targets & greenfield densities, and/or provide implementation flexibility: a) Redraw Built Boundary as of 2016; b) Apply greenfield targets only to new or recent urban expansion areas without secondary plans; and ii. Reduce minimum density targets and radius around major transit station areas to minimize impact in stable neighbourhoods; a) Clarify applicability of bus rapid transit targets in Aurora; and General Committee Meeting Report Tuesday, October 4, 2016 Page 7 of 13 iii. Request continued flexibility to locate office in prime employment areas; and iv. Maintain definition for Major Retail that would allow for it to continue being excluded as a permitted use on Employment Lands; and v. Amendments to bring Official Plans into conformity with revised Provincial policies should be non-appealable. Carried 5. Delegations None 6. Presentations by the Advisory Committee Chair None 7. Consideration of Items Requiring Separate Discussion 2. FS16-030 – 2017 Fees and Charges Update General Committee recommends: 1. That Report No. FS16-030 be received; and 2. That the 2017 Fees and Charges for applications, permits, use of Town property, the sale of Town publications and for the prescribed service charges for administrative matters as itemized on the attached schedules be approved: i. Schedule A – General Fees and Charges ii. Schedule B – Planning and Building Services iii. Schedule C – Corporate Services iv. Schedule D – Parks, Recreation and Cultural Services v. Schedule E – Infrastructure and Environmental Services vi. Schedule F – Financial Services; and General Committee Meeting Report Tuesday, October 4, 2016 Page 8 of 13 3. That the necessary bylaw be enacted at November 8, 2016 Council meeting in accordance with the Town’s Notice Provision Policy. Carried 5. IES16-077 – Award of Tender IES 2016-87 – Greenhouse Floor System General Committee recommends: 1. That Report No. IES16-077 be received; and 2. That Tender IES 2016-87 – The construction of one (1) slab-on-grade floor system for the Aurora Joint Operations Centre Greenhouses be awarded to Lombardi Construction Inc. in the amount of $157,695.00, excluding taxes; and 3. That the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all document and ancillary agreements required to give effect to same. Carried 6. PRCS16-044 – Leslie Street Underpasses Construction General Committee recommends: 1. That Item 6, Report No. PRCS16-044 – Leslie Street Underpasses Construction, and previous reports and background, be referred to the Trails and Active Transportation Committee for comment on the usefulness of Underpass C and whether it is needed in the Trails Master Plan, and that staff report back. Motion to Refer Carried 11. PBS16-080 – Proposed Bell Radiocommunication Antenna System, Gaetano DiBlasi, 1360 Bloomington Road East, Part of Lot 11, Concession 2, File Number: SP(T)-2014-02 General Committee recommends: General Committee Meeting Report Tuesday, October 4, 2016 Page 9 of 13 1. That Report No. PBS16-080 be received; and 2. That Industry Canada and the applicant be advised that the Town’s Radiocommunication and Broadcasting Antenna Systems Protocol has been complied with in respect to the proposed 40-metre high telecommunication tower; and 3. That Council provide concurrence regarding the proposed 40-metre high telecommunication tower at 1360 Bloomington Road East; and 4. That Industry Canada be advised of Council’s resolution on the subject application. Carried 18. Canada 150 Ad Hoc Committee Meeting Minutes of October 3, 2016 General Committee recommends: 1. That the Canada 150 Ad Hoc Committee meeting minutes of October 3, 2016, be received; and 2. That Item 2, Memorandum from Cash Flow & Investment Co-ordinator/ Financial Analyst, Re: Canada 150 Grant Requests, be referred to the 2017 Capital Budget discussions. Carried 8. Notices of Motion (a) Mayor Dawe Re: Implementation of Whistle Cessation for GO Train Crossings Whereas Metrolinx is proceeding with the implementation of the Regional Express Rail program; and Whereas the expansion plans for service enhancement will result in all day 15 minute service occurring in Aurora; and Whereas this increase in service is significant and will result in a drastic increase in noise resulting from required train whistling; and General Committee Meeting Report Tuesday, October 4, 2016 Page 10 of 13 Whereas Transport Canada has a procedure for the cessation of train whistling that is available to the Town; and Whereas other municipalities have successfully implemented whistle cessation; and Whereas the Town of Aurora has previously investigated the implementation of whistle cessation and has previously completed studies required by the process; 1. Now Therefore Be It Hereby Resolved That staff be directed to bring back a report on the process required by Transport Canada for implementing whistle cessation and the status of any studies completed by the Town in support of whistle cessation; and 2. Be it Further Resolved That staff provide an implementation plan and preliminary budget on proceeding with a whistle cessation program for the Town of Aurora. (b) Councillor Mrakas Re: Vacant and Derelict Buildings By-law Whereas long-term vacant buildings may present liabilities to immediate neighbours and the community in general; and Whereas the Town, by intermittent and often repetitive enforcement activities, has become the default property maintenance manager; and Whereas there may be considerable potential health, safety, and other issues arising from vacant buildings; and Whereas a vacant and derelict buildings by-law is meant to regulate the cleanup of empty and poorly-maintained buildings; 1. Now Therefore Be It Hereby Resolved That staff be directed to prepare a vacant and derelict buildings by-law for the Town of Aurora and to present said by-law to Council for consideration; and General Committee Meeting Report Tuesday, October 4, 2016 Page 11 of 13 2. Be It Further Resolved That staff present said by-law to Council for consideration in the second quarter of 2017. (c) Councillor Abel Re: Parking Restrictions in Heritage Area Whereas the Town of Aurora has recently implemented a three-hour maximum parking restriction in the Heritage area of Town; and Whereas these restrictions were made because commuters using GO Transit services were parking on the streets all day; and Whereas limiting parking in this area may discourage commuters from leaving their cars parked all day; and Whereas the boundary for parking restrictions is quite wide, so as to discourage commuter parking in adjacent streets; and Whereas at one of the furthest points is the Kennedy Medical Centre at Yonge Street and Kennedy Street East; and Whereas the Kennedy Medical Centre has been in operation and serving residents for more than 20 years; and Whereas the Kennedy Medical Centre provides post-diagnostic health care in the way of bloodwork, x-rays, imaging, and other technical services; and Whereas many of the clients are elderly, and/or have mobility challenges; and Whereas the Kennedy Medical Centre has 50 parking spaces that are often full; and Whereas staff and technicians are asked to park on Kennedy Street East and Gurnett Street to allow clientele the parking spaces at the Kennedy Medical Centre; 1. Now Therefore Be It Hereby Resolved That staff be directed to make allowances for parking permits to be issued to Kennedy Medical Centre staff and technicians, at no cost, so that we may best serve the parking needs of the clients at the Kennedy Medical Centre. General Committee Meeting Report Tuesday, October 4, 2016 Page 12 of 13 9. New Business/General Information Councillor Pirri referred to agenda Item 16 regarding the Federation of Canadian Municipalities Report to Council and encouraged Council members to submit any questions to him prior to next week’s Council meeting. Councillor Humfryes extended a reminder that this season’s last outdoor Aurora Farmers’ Market and Artisan Fair will be held on Saturday, October 8, 2016. She noted that the Market will be held twice per month through the winter. Councillor Gaertner noted that she has received negative feedback from residents regarding a recent Activate Aurora advertisement. Mayor Dawe advised that Activate Aurora is a privately-operated organization and staff confirmed that the Town provides services-in-kind to Activate Aurora through reduced fees for rentals. Councillor Mrakas advised that residents have expressed concern regarding speeding on Dunning Avenue and he suggested that this matter be addressed by the Traffic Advisory Committee/Board once established. Councillor Mrakas inquired whether a speed board could be installed on Mavrinac Boulevard in front of Rick Hansen Public School, and staff agreed to follow up on this matter. Councillor Mrakas advised that he has received complaints regarding trash along Bayview Avenue from patrons of the recently opened restaurants in the area north of Wellington Street East, and he suggested that consideration be given to introducing small waste bins along the Bayview Avenue corridor sidewalks. Councillor Abel noted that students of St. Maximilian Kolbe Catholic High School had recently organized a clean-up in the vicinity of the Tim Horton’s restaurant, and he suggested that perhaps a committee would be appropriate. Councillor Abel advised that the Town Hall parking lot lights were out of order and he urged caution. 10. Closed Session None General Committee Meeting Report Tuesday, October 4, 2016 Page 13 of 13 11. Adjournment The meeting was adjourned at 8:15 p.m. _________________________________ _________________________________ John Abel, Councillor Lisa Lyons, Town Clerk The report of the General Committee meeting of October 4, 2016, received final approval and Council endorsement of the recommendations on October 11, 2016, with the exception of Item 3 which was approved as presented, and Item 11 which was deferred.