MINUTES - General Committee - 20161015
Town of Aurora
Special General Committee
2017 Capital Budget
Meeting Minutes
Council Chambers, Aurora Town Hall
Saturday, October 15, 2016
Attendance
Council Members Mayor Dawe in the Chair; Councillors Abel (arrived 9:19 a.m.),
Gaertner (arrived 9:16 a.m.), Humfryes (departed 11:59 a.m.),
Kim, Mrakas, Pirri (arrived 9:14 a.m.), Thom, and Thompson
Members Absent None
Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van
Leeuwen, Director of Corporate Services, Ilmar Simanovskis,
Director of Infrastructure and Environmental Services, Dan Elliott,
Director of Financial Services, Al Downey, Director of Parks,
Recreation and Cultural Services, Marco Ramunno, Director of
Planning and Building Services, Stephanie Mackenzie-Smith,
Manager of Corporate Communications, Jason Gaertner, Manager
of Financial Planning, Lisa Lyons, Town Clerk, and Linda Bottos,
Council/Committee Secretary
The Chair called the meeting to order at 9:08 a.m.
General Committee consented to recess the meeting at 10:48 a.m. and reconvened the
meeting at 11:05 a.m.
General Committee consented to recess the meeting at 12:22 p.m. and reconvened the
meeting at 12:58 p.m.
Special General Committee – 2017 Capital Budget Meeting Minutes
Saturday, October 15, 2016 Page 2 of 9
General Committee consented to recess the meeting at 2:47 p.m. and reconvened the
meeting at 3 p.m.
1. Declaration of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2. Approval of the Agenda
General Committee approved the agenda, as circulated by Legislative Services,
with the following additions:
• Delegation (a) Dan Elliott, Director of Financial Services/Treasurer; Re: 2017
Capital Budget Kick-off Presentation
• Replacement Project Summary – 2017 Draft 1 Repair & Replacement Capital
Projects (Budget binder tab 11)
− Capital Project 72238, Town Hall – Council Chambers A/V System
Upgrades
• Replacement Project Summary – 2017 Draft 1 Growth & New Capital Projects
(Budget binder tab 12)
− Capital Project 74013, Museum Collection Infrastructure
• Replacement Project Summary – 2017 Draft 1 Studies & Other Capital Projects
(Budget binder tab 13)
− Capital Project 74012, Canada 150 Celebrations
− Capital Project 74014, Facility Advertising and Sponsorship Programs
3. Public Consultation – Open Session – Opportunity for Members of
the Public to Provide Input Regarding the 2017 Budget
No members of the public came forward.
4. Delegations
Special General Committee – 2017 Capital Budget Meeting Minutes
Saturday, October 15, 2016 Page 3 of 9
(a) Dan Elliott, Director of Financial Services/Treasurer
Re: 2017 Capital Budget Kick-off Presentation
Mr. Elliott presented a refresher overview of the presentation originally given at the
September 27, 2016 Council meeting regarding the 2016 Asset Management Plan,
2016 Ten Year Capital Investment Plan, and the 2017 Capital Budget.
General Committee recommends:
1. That the comments of the delegation be received for information.
Carried
5. Consideration of Items
1. Review of 2016 Asset Management Plan (AMP)
General Committee recommends:
1. That the 2016 Asset Management Plan (AMP) be received for information.
Carried
2. Review of 2016 Ten Year Capital Investment Plan
General Committee recommends:
1. That the 2016 Ten Year Capital Investment Plan be received; and
2. That funds in the amount of $5,000,000 be allocated to the Cultural Precinct
Plan; and
3. That the Cultural Precinct Plan be included in the Ten Year Capital
Investment Plan; and
4. That a placeholder for funds in the amount of $60,000 be allocated in 2017
for development of the Cultural Master Plan; and
5. That $100,000 be allocated per year starting in 2018 up to a total of
$1,000,000.
Carried
Special General Committee – 2017 Capital Budget Meeting Minutes
Saturday, October 15, 2016 Page 4 of 9
3. Review of 2017 Draft Repair & Replacement Capital Projects
General Committee recommends:
1. That the 2017 Draft Repair & Replacement Capital Projects be received;
and
2. That the following 2017 Draft Repair & Replacement Capital Projects be
approved as presented:
Corporate Services
14047 Computer & Related Infrastructure
Facilities
72209 AFLC – Pool Tile and Drains
72210 AFLC – Repair & Replace Duct Work
72225 AFLC – LED Lighting for Arena, Pool and Squash Courts
72258 Library – Accessible Door Installation – Yonge St Entrance
72269 AED Replacement – Various Locations
72275 Library – Improvements – Canada 150 Intake II
72277 ACC – Improvements – Canada 150 Intake II
72280 ACC – Rubber Flooring Repairs
Fleet
34197 Ford F-150 (#2)
34198 Ford F-150 (#14)
34230 Chevrolet Express (#20)
34231 Chevrolet Express (#21)
Parks, Recreation & Cultural Services
73160 Emerald Ash Borer Management Program
73227 Tennis Court Resurface – Norm Weller Park
Rates
41009 3 Phase Electrical Power
41011 Sanitary Sewer CCTV Inspection
43038 Water Meter Replacement Program
43044 Bulk Water Meter Installation
43058 Bulk Water Station
42062 Flood Study for Tannery Creek
Special General Committee – 2017 Capital Budget Meeting Minutes
Saturday, October 15, 2016 Page 5 of 9
42064 Storm Sewer Outlet Cleanup
42065 Oversized Storm Pipe Assessment and Cleanup
42066 Damaged Storm Pipe off Henderson Drive; and
3. That the following 2017 Draft Repair & Replacement Capital Projects,
which were pulled for discussion, be approved as presented:
Corporate Services
12002 Accessibility Committee
14068 Wireless Upgrades and Enhancements
72238 Town Hall – Council Chambers A/V System Upgrades
Facilities
72132 ACC – Replace Rooftop HVAC
72139 AFLC - Signs
72155 ACC - Auditorium
72182 3 Stream Recycling Containers
72195 JOC – Fuel Management System
72201 Workstation Refresh, Carpet, Paint
72263 SARC – Cooling Evaporator Tower
72267 22 Church St – Exterior Painting
72270 SARC – Retrofit Shower Fixtures
72271 SARC – Replace Inverter Systems for Fire Panel
72276 SARC – Improvements – Canada 150 Intake II
72279 Firehall 4-3 – Air Conditioning Unit
Fleet
71093 Kubota/60” Zero Turn (#261)
71094 Kubota/60” Zero Turn (#262)
71095 Kubota/60” Zero Turn (#263)
71096 Kubota/60” Zero Turn (#265)
71101 Kubota/60” Zero Turn (#260)
71102 Kubota/60” Zero Turn (#264)
71105 JD Zero Turn Mower (#257)
Roads
31107 Recon – Brookland – Yonge St to Banbury Crt
31108 Recon – Algonquin Cres and Haida Dr
31153 Maximo Upgrade to 7.6
Special General Committee – 2017 Capital Budget Meeting Minutes
Saturday, October 15, 2016 Page 6 of 9
34611 S/W Repair – Henderson Ave – Tamarac to Poplar
34613 S/W Repair – St. John’s Gateway to Industrial Pkwy N
Parks, Recreation & Cultural Services
73134 Parks/Trails Signage Strategy Study & Implementation
73154 Playground Surface Restoration
73209 Playground Replacement – Lundy Park
73289 Convert Pathway Lighting to LED
73291 Traffic Circle Improvements in 2B
74007 AFLC Fitness Equipment Replacement
Rates
43054 Structural Watermain Relining Program – 2017-2023; and
4. That the following 2017 Draft Repair & Replacement Capital Projects be
given conditional budget approval pending a further detailed report to
Council prior to bid solicitation or spending, or following detailed
design:
Facilities
72272 SARC – Refresh Program Room
72274 AFLC – Squash Courts Floor Replacement – Canada 150
Intake II
Fleet
24006 By-law Toyota Tacoma Pick-up (#403)
34407 Back-up Cameras for Existing Vehicles
Parks, Recreation & Cultural Services
73190 Bandshell/Washroom Roof & Paint
73223 Replace Artificial Turf – Sheppard’s Bush; and
5. That the following 2017 Draft Repair & Replacement Capital Project be
given conditional budget approval pending a further detailed report to
Council prior to bid solicitation or spending, or following detailed
design, and be referred to the Accessibility Advisory Committee for
comment:
Facilities
72259 Victoria Hall – Accessibility Ramp Installation; and
Special General Committee – 2017 Capital Budget Meeting Minutes
Saturday, October 15, 2016 Page 7 of 9
6. That the following 2017 Draft Repair & Replacement Capital Project be
approved on condition of funding received from the Canada 150 grant:
Parks, Recreation & Cultural Services
73277 Willow Farm Trail Improvements – Canada 150 Intake II
Carried
4. Review of 2017 Draft Growth & New Capital Projects
General Committee recommends:
1. That the 2017 Draft Growth & New Capital Projects be received; and
2. That the following 2017 Draft Growth & New Capital Projects be approved
as presented:
Corporate Services
24015 Radios for By-law Officers
Fleet
34408 Forklift
Facilities
72273 Mobile Two-way Handheld Radios
Roads
34620 S/W, Multi-use Trail and Illumination – Leslie St (Wellington St
E to State Farm Way)
34629 S/W, Mary St (Industrial Pkwy S to Wellington St E)
34635 S/W, Multi-use Trail and Illumination – St. John’s Sdrd (Bayview
Ave to Leslie St)
Parks, Recreation & Cultural Services
73085 Arboretum Development
73286 Stewart Burnett Park Playground and Parking Facility
74013 Museum Collection Infrastructure
Planning & Building Services
24013 Building Division Website Portal; and
Special General Committee – 2017 Capital Budget Meeting Minutes
Saturday, October 15, 2016 Page 8 of 9
3. That the following 2017 Draft Growth & New Capital Projects, which
were pulled for discussion, be approved as presented:
Corporate Services
14037 Joint Ops LAN Room & DR Site
Roads
34527 Yonge St/Wellington St Intersection Improvement
34610 S/W, Multi-use Trail and Illumination – Leslie St (Wellington St
E to Don Hillock Dr)
43408 St. John’s Sdrd – Leslie St to 2C
Parks, Recreation & Cultural Services
73119 Street Tree Planting Contract
73243 Grade Separated Crossing – Wellington St E (East of John
West Way)
73292 Picnic Tables/Garbage Receptacles; and
4. That the following 2017 Draft Growth & New Capital Project be given
conditional budget approval pending a further detailed report to
Council prior to bid solicitation or spending, or following detailed
design:
Parks, Recreation & Cultural Services
73169 Wildlife Park – Phase 1/2/3; and
5. That the following 2017 Draft Growth & New Capital Projects be
referred back to staff to provide more information:
Facilities
72266 Sheppard’s Bush – AYSC Club Building
Roads
34525 Yonge St Parking Plan
Parks, Recreation & Cultural Services
73256 Artificial Turf
Carried
Special General Committee – 2017 Capital Budget Meeting Minutes
Saturday, October 15, 2016 Page 9 of 9
5. Review of 2017 Draft Studies & Other Capital Projects
General Committee recommends:
1. That the 2017 Draft Studies & Other Capital Projects be received; and
2. That the following 2017 Draft Studies & Other Capital Project be approved
as presented:
Corporate Services
13011 Emergency Response Plan Update & Continuation of
Operations Plan; and
3. That the following 2017 Draft Studies & Other Capital Project be
deferred pending the results of the Canada 150 grant application:
Parks, Recreation & Cultural Services
74012 Canada 150 Celebrations; and
4. That the following 2017 Draft Studies & Other Capital Project be
deferred to the General Committee meeting of November 1, 2016:
Parks, Recreation & Cultural Services
74014 Facility Advertising and Sponsorship Programs
Carried
6. Adjournment
The meeting was adjourned at 4:03 p.m.
_________________________________ _________________________________
Geoffrey Dawe, Mayor Lisa Lyons, Town Clerk
The minutes of the Special General Committee – 2017 Budget Review meeting of
October 15, 2016, were received by Council on November 8, 2016.