MINUTES - General Committee - 20160906
Town of Aurora
General Committee Meeting Report
Council Chambers
Aurora Town Hall
Tuesday, September 6, 2016
Attendance
Council Members Councillor Pirri in the Chair; Councillors Abel, Gaertner, Kim,
Mrakas, Thom, Thompson, and Mayor Dawe
Members Absent Councillor Humfryes
Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van
Leeuwen, Director of Corporate Services, Ilmar Simanovskis,
Director of Infrastructure and Environmental Services, Dan Elliott,
Director of Financial Services, Al Downey, Director of Parks,
Recreation and Cultural Services, Marco Ramunno, Director of
Planning and Building Services, Stephanie Mackenzie-Smith,
Manager of Corporate Communications, Slawomir Szlapczynski,
Associate Solicitor, Lisa Lyons, Town Clerk, and Linda Bottos,
Council/Committee Secretary
The Chair called the meeting to order at 7 p.m.
General Committee consented to resolve into a Closed Session meeting at 9:07 p.m., and
reconvened into open session at 9:45 p.m.
1. Declaration of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2. Approval of the Agenda
General Committee approved the agenda as circulated by Legislative Services, with
the following addition:
General Committee Meeting Report
Tuesday, September 6, 2016 Page 2 of 8
Delegation (b) Jim Thomson, President & General Manager, Aurora Tigers
Jr. A Hockey Club; Re: Aurora Tigers Jr. A Ice Cost
3. Determination of Items Requiring Separate Discussion
Items 1, 3, 4, 7, and 9 were identified for discussion.
4. Adoption of Items Not Requiring Separate Discussion
Items 2, 5, 6, and 8 were identified as items not requiring separate discussion.
General Committee recommends:
THAT the following recommendations respecting the matters listed as “Items Not
Requiring Separate Discussion” be adopted as submitted to the General Committee:
2. IES16-068 – Purchase Order Increase for Water Meters
1. That Report No. IES16-068 be received; and
2. That Purchase Order No. 396 for the supply of water meters be increased
by $200,000 to an upset limit of $620,000, to be funded from the sale of
water meters; and
3. That the Director of Infrastructure and Environmental Services be
authorized to increase Purchase Order No. 396 for the supply of water
meters to an upset limit of $500,000 annually for the remaining three (3)
one-year terms being the years 2017, 2018, and 2019.
5. PBS16-063 – Application for Exemption from Part Lot Control
Opus Homes (Aurora Trails) Inc., Lots 75, 76, 77, 78, and 79,
and Blocks 216, 227, 228 and 229 being 65R-36483 and 65R-
36482, File Number: PLC-2016-08
1. That Report No. PBS16-063 be received; and
2. That the Application for Exemption from Part Lot Control submitted by Opus
Homes (Aurora Trails) Inc. to divide Lots 75, 76, 77, 78, 79 and Blocks 216,
General Committee Meeting Report
Tuesday, September 6, 2016 Page 3 of 8
227, 228 and 229 on Plan 65M-4462 into 14 separate lots for semi-
detached units and 17 separate lots for townhouse units be approved; and
3. That the implementing Part Lot Control Exemption By-law be presented at a
future Council meeting.
6. PBS16-064 – Application for Temporary Use Zoning By-law Amendment
455 Magna Drive Inc., 455 Magna Drive, Related File Number:
SP(EX)-2016-06, File Number: ZBA-2016-04
1. That Report No. PBS16-064 be received; and
2. That Application for a Temporary Use Amendment, Zoning By-law File No.
ZBA-2016-04 (455 Magna Drive Inc.), to allow a proposed butcher shop for
a temporary period of three (3) years on the subject lands be approved; and
3. That the implementing Temporary Use Zoning By-law Amendment be
presented at a future Council Meeting.
8. PBS16-068 – Application for Exemption from Part Lot Control
TACC Developments (Aurora) Inc., Lots 50, 64, 65, 67 to 69,
90 and 91 being 65R-36304 and 65R-36407, File Number:
PLC-2016-06
1. That Report No. PBS16-068 be received; and
2. That the Application for Exemption from Part Lot Control submitted by
TACC Developments (Aurora) Inc. to divide Lots 50, 64, 65, 67, 68, 69, 90
and 91 on Plan 65M-4462 into 16 separate lots for semi-detached units be
approved; and
3. That the implementing Part Lot Control Exemption By-law be presented at a
future Council meeting.
Carried
5. Delegations
(a) Paul Devlin, representing Adult Hockey and Men’s Monday Hockey
Re: Town of Aurora Ice Allocation Policy
General Committee Meeting Report
Tuesday, September 6, 2016 Page 4 of 8
Mr. Devlin provided background and requested that the Town review its Ice
Allocation Policy. He further requested that his Adult Hockey group be allowed
to retain a 4 p.m. start time on Wednesday afternoons on Aurora Community
Centre Rink 2 (ACC2), and that the Men’s Monday Night Hockey be restored to
start times of 9:15 p.m. and 10:15 p.m. on ACC2.
General Committee received the comments of the delegation for information.
(b) Jim Thomson, President & General Manager, Aurora Tigers Jr. A Hockey
Club
Re: Aurora Tigers Jr. A Ice Cost
Mr. Thomson provided background, including the Club’s involvement in the
community, and requested that the Town consider reducing the team’s ice
costs, to help sustain the business and long tradition of Aurora Tigers Jr. A
hockey.
General Committee received the comments of the delegation for information.
6. Presentations by the Advisory Committee Chair
None
7. Consideration of Items Requiring Separate Discussion
General Committee consented to discuss the items in the following order: 7, 4, 1, 3,
and 9.
1. IES16-067 – Capital Budget Approval for Replacement of Parks Wood
Chipper No. 300
General Committee recommends:
1. That Report No. IES16-067 be received; and
2. That Capital Project No. 34229, Equipment No. 300, be approved for
$60,000 for the 2016 Capital Program; and
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Tuesday, September 6, 2016 Page 5 of 8
3. That funding in the amount of $60,000 be provided from the Fleet Repair
and Replacement reserve.
Carried
3. IES16-069 – Award of Tender IES 2016-82 for the Speed Cushion
Installation Pilot Project
General Committee recommends:
1. That Report No. IES16-069 be received; and
2. That Tender IES 2016-82, Capital Project No. 31154 for the Speed Cushion
Installation Pilot Project be cancelled; and
3. That Capital Project No. 31154 be reissued in early 2017 to take advantage
of higher competition and potentially lower costing.
Carried
4. PRCS16-032 – Lease of Town-owned Lands and Construction of a Parking
Lot to Facilitate Improved Access to Hillary House
General Committee recommends:
1. That Report No. PRCS16-032 be received; and
2. That, subject to the Aurora Historical Society Trillium Grant being approved,
Council agrees in principle to enter into a lease agreement between the
Town of Aurora and the Aurora Historical Society for the purposes of
constructing and operating a new access and parking lot on Town-owned
lands, including any and all documents and ancillary agreements required
to give effect to same; and
3. That the request for project funding assistance from the Aurora Historical
Society to assist in the construction of the parking lot be referred to the
2017 Capital Budget for Council’s consideration.
Carried as amended
General Committee Meeting Report
Tuesday, September 6, 2016 Page 6 of 8
7. PBS16-066 – Application for Site Plan Approval, FGKW Retirement Living
Inc., 145 Murray Drive, Part of Lot 77, Concession 1, WYS,
File Number: SP-2016-04
General Committee recommends:
1. That Item 7, Report No. PBS16-066 – Application for Site Plan Approval,
FGKW Retirement Living Inc., 145 Murray Drive, Part of Lot 77, Concession
1, WYS, File Number: SP-2016-04, be referred to the Committee of
Adjustment.
Motion to Refer
Carried
9. CS16-020 – Ontario Municipal Board (OMB) Reform Update
General Committee recommends:
1. That Report No. CS16-020, and the attached Municipal Summit OMB
Reform: Process & Powers Recommendations, be received for information.
Carried
8. Notices of Motion
(a) Councillor Kim
Re: Proposed Amendment to Sign By-law re Official Languages
Whereas Canada’s two official languages are English and French; and
Whereas the Official Languages Act which came into force on September 11,
1972, gives English and French equal status in the government of Canada,
thereby making them official languages, having preferred status in law over all
other languages and is the keystone of Canada’s official bilingualism; and
Whereas incorporating text on a sign that incorporates neither English nor
French may be seen as being exclusionary and not in the good theme of
inclusiveness and community which is the foundation of the Town of Aurora;
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Tuesday, September 6, 2016 Page 7 of 8
Now Therefore Be It Hereby Resolved That staff report back by the end of the
2016 calendar year regarding a potential amendment to the Sign By-law to
include a requirement that a sign contain at least 50% of its text in one of the
two official languages.
9. New Business/General Information
Further to Delegation (a) Paul Devlin, representing Adult Hockey and Men’s
Monday Hockey, Re: Town of Aurora Ice Allocation Policy, General Committee
made the following recommendation.
New Business Motion No. 1
General Committee recommends:
That staff be directed to review the Ice Allocation Policy and report back to Council.
Carried
Further to Delegation (b) Jim Thomson, President & General Manager, Aurora
Tigers Jr. A Hockey Club, Re: Aurora Tigers Jr. A Ice Cost, General Committee
made the following recommendation.
New Business Motion No. 2
General Committee recommends:
That staff be directed to investigate the possibility of reduced ice costs for the
Aurora Tigers Jr. A Hockey Club and report back to Council.
Carried
Councillor Mrakas referred to the Regional staff recommendation to implement a
temporary northbound and southbound left-turn restriction on Yonge Street at
Wellington Street, as part of a pilot project, and inquired about GO Transit signage
directing traffic to the GO Transit station. Staff indicated that a review of the GO
Transit signage strategy is necessary.
Councillor Gaertner extended a reminder that Aurora’s Multicultural Festival will be
held on Saturday, September 10, 2016.
Councillor Kim inquired about the schedule and progress of the LED (Light Emitting
Diode) street light conversion project, and staff provided an update.
General Committee Meeting Report
Tuesday, September 6, 2016 Page 8 of 8
Councillor Thompson inquired about the EAB (Emerald Ash Borer) treatment
program and contract renewal, and staff provided an update.
Councillor Mrakas inquired about the disposal of trees that have received EAB
treatment and not survived, and staff provided a response.
10. Closed Session
General Committee consented to resolve into Closed Session to consider the
following matter:
1. Personal matters about an identifiable individual, including a Town or
Local Board employee (section 239(2)(b) of the Municipal Act, 2001); Re:
Closed Session Report No. CS16-021 – Vacancies on the Canada 150 Ad
Hoc, Environmental Advisory, and Heritage Advisory Committees
11. Adjournment
The meeting was adjourned at 9:46 p.m.
_________________________________ _________________________________
Paul Pirri, Councillor Lisa Lyons, Town Clerk
The report of the General Committee meeting of September 6, 2016, received final
approval by Council on September 13, 2016.