MINUTES - General Committee - 20160419
TOWN OF AURORA
GENERAL COMMITTEE MEETING REPORT
Council Chambers
Aurora Town Hall
Tuesday, April 19, 2016
ATTENDANCE
COUNCIL MEMBERS Councillor Gaertner in the Chair; Councillors Abel, Gaertner,
Humfryes, Kim, Mrakas, Pirri, Thom, Thompson, and Mayor
Dawe
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Building and By-law
Services, Director of Corporate and Financial
Services/Treasurer, Director of Infrastructure and
Environmental Services, Acting, Director of Parks and
Recreation Services, Director of Planning and Development
Services, Associate Solicitor/Acting Director of Legal &
Legislative Services, Deputy Clerk/Council & Committee
Coordinator, and Council/Committee Secretary
The Chair called the meeting to order at 7:02 p.m.
1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2. APPROVAL OF THE AGENDA
General Committee approved the agenda as circulated by Legal and Legislative
Service, with the following additions:
Item 15 – Heritage Advisory Committee Meeting Minutes of April 11, 2016
General Committee Meeting Report
Tuesday, April 19, 2016 Page 2 of 11
Item 16 – Memorandum from Mayor Dawe
Re: York Region Report – Land Use Planning and Appeal and
Development Charges Systems Review
Item 17 – Memorandum from Mayor Dawe
Re: Correspondence from MPP Laurie Scott – Proposed Bill 158
Human Trafficking
Item 18 – Memorandum from Mayor Dawe
Re: Sponsorship Breakdown for the Run or Walk for Southlake
Hospital - May 1, 2016
Notice of Motion (a) Councillor Thompson
Re: Development of an Attraction Strategy for the Hotel Industry
Closed Session Item 1 – Litigation or potential litigation including matters before
administrative tribunals, affecting the Town or a Local Board (section 239(2)(e) of
the Municipal Act, 2001); Re: Closed Session Report No. IES16-041 – Aurora
Family Leisure Complex
Closed Session Item 2 – A proposed or pending acquisition or disposition of
land by the Town or Local Board (section 239(2)(c) of the Municipal Act,
2001); Re: Potential Purchase of Lands – Yonge Street
3. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 3, 6, 7, 8, 10, 16, and 17 were identified for discussion.
4. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 1, 2, 4, 5, 9, 11, 12, 13, 14, 15, and 18 were identified as items not requiring
separate discussion.
General Committee recommends:
THAT the following recommendations respecting the matters listed as “Items Not
Requiring Separate Discussion” be adopted as submitted to the General Committee
and staff be authorized to take all necessary action required to give effect to same:
1. IES16-035 – Town of Aurora Comprehensive Stormwater Management
Master Plan
THAT Report No. IES16-035 be received; and
General Committee Meeting Report
Tuesday, April 19, 2016 Page 3 of 11
THAT The Comprehensive Stormwater Management Master Plan be
endorsed subject to future budget approval; and
THAT a copy of this report be forwarded to the Clerk of York Region.
2. IES16-036 – Award of Tender IES 2016-20 – The Reconstruction of
Catherine Avenue
THAT Report No. IES16-036 be received; and
THAT Tender IES 2016-20 for Capital project No. 31111 for the
Reconstruction of Catherine Avenue be awarded to IL Duca Contracting Inc.
in the amount of $732,706.20, excluding taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
4. IES16-038 – Extension of Janitorial Services Contract
THAT Report No. IES16-038 be received; and
THAT cleaning for the new Aurora Operations Centre be awarded to Royal
Building Cleaning Ltd. for the period of May 1 to July 31, 2016 in the amount
of $40,000 excluding taxes.
5. IES16-039 – Purchase Order Increases P.O. No. 713 and P.O. No. 714 –
HVAC Maintenance Services
THAT Report No. IES16-039 be received; and
THAT Purchase Order No. 713 for Carmichael Engineering Ltd., be
increased for year one of Contract IES 2015 -35 for HVAC Services at
various Town Facilities, in the Town of Aurora, in the amount of $125,000,
excluding taxes; and
THAT Purchase Order No. 714 for Dunlis Mechanical Services Ltd., be
increased for year one of Contract IES 2015-35 for HVAC Services at various
Town Facilities, in the Town of Aurora, in the amount of $125,000, excluding
taxes.
General Committee Meeting Report
Tuesday, April 19, 2016 Page 4 of 11
9. PDS16-024 – Application for Exemption from Part Lot Control,
Brookfield Homes (Ontario) Aurora Ltd., Blocks 15, 16 &
19, Plan 65M-4467 being 65R-36163 and 65R-36213, File
No.: PLC-2016-02
THAT Report No. PDS16-024 be received; and
THAT the Application for Exemption from Part Lot Control submitted by
Brookfield Homes (Ontario) Aurora Ltd. to divide Blocks 15, 16 and 19, on
Plan 65M-4467 into 17 separate lots for townhouse units be approved; and
THAT the Part Lot Control Exemption By-law be introduced and enacted at a
future Council meeting.
11. Community Recognition Review Advisory Committee Meeting Minutes
of March 22, 2016
THAT the Community Recognition Review Advisory Committee meeting
minutes of March 22, 2016, be received for information.
12. Finance Advisory Committee Meeting Minutes of March 22, 2016
THAT the Finance Advisory Committee meeting minutes of March 22, 2016,
be received for information.
13. Special Parks and Recreation Advisory Committee Meeting Minutes of
March 31, 2016
THAT the Special Parks and Recreation Advisory Committee meeting
minutes of March 31, 2016, be received; and
THAT the Parks and Recreation Advisory Committee recommend to Council:
1. PRS16-015 – Implementation of the Sport Plan
THAT tasks T1, T3, T15, T16, T17, T21, and T22 be referred to the Parks
and Recreation Advisory Committee prior to a recommendation being
presented to Council.
2. Parks and Recreation Master Plan Implementation Schedule
THAT tasks T1, T4, T4a, T4b, T5, T9, T16, T27, T30, T34, and T35 be
referred to the Parks and Recreation Advisory Committee prior to a
recommendation being presented to Council; and
General Committee Meeting Report
Tuesday, April 19, 2016 Page 5 of 11
THAT task T41 be referred to the Trails and Active Transportation
Committee prior to a recommendation being presented to Council.
14. Canada 150 Ad Hoc Committee Meeting Minutes of March 16, 2016 and
April 4, 2016
THAT the Canada 150 Ad Hoc Committee meeting minutes of March 16,
2016, and April 4, 2016, be received for information.
15. Heritage Advisory Committee Meeting Minutes of April 11, 2016
(Added Item)
THAT the Heritage Advisory Committee meeting minutes of April 11, 2016,
be received; and
THAT the Heritage Advisory Committee recommend to Council:
1. HAC16-003 – Heritage Permit Application, 20 Catherine Avenue,
File: NE-HCD-HPA-16-01
THAT Heritage Permit Application NE-HCD-HPA-15-06 be approved to
permit the construction of a 52m2 accessory structure as per submitted
plans; and
THAT the demolition of the existing detached garage be approved.
2. Memorandum from Planner
Re: Additional Information, Heritage Advisory Committee Report
No. HAC15-015, 101 Tyler Street
THAT the property located at 101 Tyler Street be considered for
removal from the Aurora Register of Properties of Cultural Heritage
Value or Interest; and
THAT the proposed elevations be subject to approval of Planning Staff
to ensure the proposed new dwelling will maintain the heritage
character of the area; and
THAT items of significance be salvaged and incorporated into the new
dwelling or donated to the Aurora Architectural Salvage Program; and
THAT the tree located in the front yard of the existing dwelling be
retained, if feasible.
General Committee Meeting Report
Tuesday, April 19, 2016 Page 6 of 11
18. Memorandum from Mayor Dawe
Re: Sponsorship Breakdown for the Run or Walk for Southlake
Hospital – May 1, 2016
(Added Item)
THAT the memorandum regarding Sponsorship Breakdown for the Run or
Walk for Southlake Hospital - May 1, 2016, be received.
CARRIED
5. DELEGATIONS
(a) Chris Denich, P.Eng, Aquafor Beech Ltd.
Re: Item 1 – IES16-035 – Town of Aurora Comprehensive
Stormwater Management Master Plan
Mr. Denich presented an overview of the Town of Aurora Comprehensive
Stormwater Management Master Plan, including the background, objectives,
study process, conclusions, and recommendations.
General Committee received the comments of the delegation.
6. PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
None
7. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
3. IES16-037 – Water, Wastewater and Stormwater Budget
General Committee recommends:
THAT Report No. IES16-037 be received; and
THAT the 2016 combined Water, Wastewater budget of $18,744,076 and the
Stormwater budget of $1,325,841 be approved; and
THAT the 2016 retail water rate of $2.14 per cubic meter and the retail
wastewater rate of $1.89 per cubic meter of water be approved; and
General Committee Meeting Report
Tuesday, April 19, 2016 Page 7 of 11
THAT the 2016 flat rate stormwater charge of $5.01 per unit per month for
residential and condominium properties and $63.63 per unit per month for
metered non-residential commercial/industrial and multi-residential properties
be approved; and
THAT the new approved retail water, retail wastewater and stormwater
charge rates become effective for all billings issued by the Town on o r after
May 1, 2016, and be retroactive for all consumption newly billed on such
billings; and
THAT the 2016 bulk water purchase rate of $4.03 per cubic meter dispensed
effective May 1, 2016 be approved; and
THAT the necessary by-law be enacted to implement the 2016 retail water
rate, retail wastewater rate, stormwater charge and bulk water purchase rate;
and
THAT the Town’s full-time staff complement be increased by one to 212
(excluding Library Board and Central York Fire Services staff) by approving
the new non-union position of Water Compliance Analyst for 2016, to be
funded from the water wastewater and stormwater rates budget.
CARRIED
6. IES16-040 – Facility Projects Status Report
General Committee consented to consider Item 6 following consideration of Item 8.
General Committee recommends:
THAT Report No. IES16-040 be received for information.
CARRIED
7. PRS16-017 – Mavrinac Park Conceptual Design
General Committee consented to consider Item 7 prior to consideration of Item 3.
General Committee recommends:
THAT Report No. PRS16-017 be received; and
THAT staff be directed to conduct a Public Open House for the purposes of
obtaining input and comments from the public on the proposed design and
facilities to be included in the park; and
General Committee Meeting Report
Tuesday, April 19, 2016 Page 8 of 11
THAT the Mavrinac Park Conceptual Design be referred to the
Accessibility Advisory Committee and the Parks and Recreation
Advisory Committee for comment; and
THAT funding from the Cash-in-Lieu of Parkland Reserve, in an amount not
to exceed $1,300,000.00 for the design and construction of the park, be
approved; and
THAT staff report back to Council with the information and comments
received at the Public Open House including any revisions to t he park
concept plan, cost estimate and a proposed date of construction
commencement.
CARRIED AS AMENDED
8. PDS16-023 – Zoning By-law Amendment, BG Properties Aurora Inc.
(formerly Coutts), 14222, 14314, 14358 & 14378, Yonge
Street, Related File: SUB-2012-03, File Number: ZBA-2012-
16
General Committee consented to consider Item 8 following consideration of Item 7.
General Committee recommends:
THAT Report No. PDS16-023 be received; and
THAT Application to Amend the Zoning By-law File No. ZBA-2012-16 (BG
Properties Aurora Inc.) to add Single Detached Residential, Open Space and
Environmental Protection uses on the subject lands be approved; and
THAT the implementing Zoning By-law be presented at a future Council
Meeting.
CARRIED
10. PDS16-026 – Cultural Precinct/Library Square Repurposing Project Plan
General Committee recommends:
THAT Report No. PDS16-026 be received; and
THAT Council endorse the planning approval process outlined in this report;
and
General Committee Meeting Report
Tuesday, April 19, 2016 Page 9 of 11
THAT staff prepare reports and schedule public consultation meetings in
accordance with the approval process.
CARRIED
16. Memorandum from Mayor Dawe
Re: York Region Report – Land Use Planning and Appeal and
Development Charges Systems Review
(Added Item)
General Committee recommends:
THAT the memorandum regarding York Region Report – Land Use Planning
and Appeal and Development Charges Systems Review be received for
information.
CARRIED
17. Memorandum from Mayor Dawe
Re: Correspondence from MPP Laurie Scott – Proposed Bill 158 –
Human Trafficking
(Added Item)
General Committee recommends:
THAT the correspondence from MPP Laurie Scott – Proposed Bill 158 –
Human Trafficking be received; and
THAT the Town of Aurora supports Bill 158, Saving the Girl Next Door
Act, 2016, and supports MPP Laurie Scott's motion for a
multi-jurisdictional and coordinated task force of law enforcement
agencies, Crown prosecutors, judges, victims' services and frontline
agencies; and
THAT a copy of this resolution be forwarded to all Members of
Provincial Parliament and municipalities.
CARRIED AS AMENDED
8. NOTICES OF MOTION
(a) Councillor Thompson
Re: Development of an Attraction Strategy for the Hotel Industry
General Committee Meeting Report
Tuesday, April 19, 2016 Page 10 of 11
WHEREAS Aurora’s Strategic Plan identifies the establishment of a hotel
and/or convention centre that meets the growing needs of our businesses
and residents as a key objective; and
WHEREAS Aurora’s Cultural Master Plan, Economic Development Action
Plan, and Sport Plan all reference the need for a hotel; and
WHEREAS the Mayor and Members of Council have expressed the
importance of attracting a hotel to Aurora and identified it as a key priority this
Term;
NOW THEREFORE BE IT HEREBY RESOLVED THAT the Economic
Development Advisory Committee and staff be directed to develop a strategy
and comprehensive action plan to enhance the Town’s ability to attract and
secure a hotel; and
BE IT FURTHER RESOLVED THAT staff report back to Council prior to the
approval of the 2017 Budget.
9. NEW BUSINESS/GENERAL INFORMATION
Mayor Dawe advised that the Aurora Seniors’ Centre Volunteer Appreciation dinner
will be held on Wednesday, April 20, 2016, from 6 p.m. to 8:30 p.m. at the Aurora
Seniors’ Centre.
Councillor Abel inquired about the mobile signs being used to advertise the
Community Earth Week Fair, and if they could be used to advertise the Annual Clean-
up Day event. Staff advised that the signs are typically used to advertise the Annual
Clean-up Day, and that they will follow up on this matter.
Councillor Thom advised that on Saturday, April 23, 2016, the Queen’s York Rangers
Army Cadets will be collecting empty wine, liquor and beer bottles for recycling as a
fundraiser to send cadets to Vimy Ridge, France, in commemoration of the 100th
anniversary of the Battle of Vimy Ridge.
Councillor Thom noted that the Queen’s York Rangers Army Cadets’ air rifle
marksmanship team placed first in the provincial championships.
Councillor Pirri advised that the Community Earth Week Fair will be held on
Wednesday, April 20, 2016, from 5 p.m. to 9 p.m. at the Aurora Armoury. He noted
that coffee will be available for attendees who BYOM (bring your own mug).
General Committee Meeting Report
Tuesday, April 19, 2016 Page 11 of 11
Councillor Pirri inquired about the new pictures of past Council members around Town
Hall.
Councillor Gaertner inquired regarding the renewal of the Theatre Aurora lease. Staff
indicated that they are in the process of renegotiating the lease, and that a report
outlining the changes is forthcoming.
Councillor Abel inquired about the agreement with the Aurora Farmers’ Market and
Artisan Fair, and whether the concerns regarding the parking of vehicles on Town Park
property have been addressed. Staff advised that they have received the vendor
applications, and that the parking concerns have been resolved.
10. CLOSED SESSION
General Committee resolved into Closed Session, following adjournment, to consider
the following matters:
1. Litigation or potential litigation including matters before administrative
tribunals, affecting the Town or a Local Board (section 239(2)(e) of the
Municipal Act, 2001); Re: Closed Session Report No. IES16-041 –
Aurora Family Leisure Complex
(Added Item)
2. A proposed or pending acquisition or disposition of land by the Town
or Local Board (section 239(2)(c) of the Municipal Act, 2001); Re:
Potential Purchase of Lands – Yonge Street
(Added Item)
11. ADJOURNMENT
The meeting was adjourned at 8:51 p.m.
WENDY GAERTNER, COUNCILLOR PATTY THOMA, DEPUTY CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING OF APRIL 19, 2016
RECEIVED FINAL APPROVAL BY COUNCIL ON APRIL 26, 2016, WITH THE EXCEPTION
OF ITEMS 1, 3, 6, 7, 8, 10, 11, AND 12, WHICH WERE PULLED AND APPROVED AS
ORIGINALLY RECOMMENDED.