MINUTES - General Committee - 20160503
TOWN OF AURORA
GENERAL COMMITTEE MEETING REPORT
Council Chambers
Aurora Town Hall
Tuesday, May 3, 2016
ATTENDANCE
COUNCIL MEMBERS Councillor Kim in the Chair; Councillors Abel, Gaertner,
Humfryes, Mrakas, Pirri, Thom, Thompson, and Mayor Dawe
MEMBERS ABSENT None
OTHER ATTENDEES Doug Nadorozny, Chief Administrative Officer, Techa van
Leeuwen, Director of Building and By-law Services, Dan Elliott,
Director of Corporate and Financial Services/Treasurer, Ilmar
Simanovskis, Director of Infrastructure and Environmental
Services, Stephen M. A. Huycke, Acting Director of Legal and
Legislative Services/Town Clerk, Al Downey, Director of Parks
and Recreation Services, Marco Ramunno, Director of Planning
and Development Services, Slawomir Szlapczynski, Associate
Solicitor, Lisa Lyons, Acting Manager of Legislative Services,
Linda Bottos, Council/Committee Secretary
The Chair called the meeting to order at 7 p.m.
1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2. APPROVAL OF THE AGENDA
General Committee approved the agenda as circulated by Legal and Legislative
Service, with the following additions:
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Tuesday, May 3, 2016 Page 2 of 9
Item 18 – Finance Advisory Committee Meeting Minutes of April 19, 2016
Item 19 – Parks and Recreation Advisory Committee Meeting Minutes of April 21,
2016
Item 20 – LLS16-015 – Insurance and Risk Management Program Renewal (2017)
Item 21 – PRS16-028 – Town of Aurora Repurposing Study
Notice of Motion (a) Councillor Thom; Re: Victoria Day Congratulations to Her
Majesty Elizabeth II, Queen of Canada
3. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 5, 6, 8, 9, 10, and 12 were identified for discussion.
4. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 4, 7, 11, 13, 14, 15, 16, 17, 18, 19, 20, and 21 were identified as items
not requiring separate discussion.
General Committee recommends:
THAT the following recommendations respecting the matters listed as “Items Not
Requiring Separate Discussion” be adopted as submitted to the General Committee
and staff be authorized to take all necessary action required to give effect to same:
1. BBS16-005 – Request for Sign Variance to Sign By-law No. 5840-16,
15338 Leslie Street, Salvation Army Northridge Community
Church
THAT Report No. BBS16-005 be received; and
THAT a variance to Sign By-law No. 5840-16 to allow a ground sign with a
sign area of 5.42m2, whereas the Sign By-law restricts sign area to a
maximum of 2.2m2 in rural zones, be approved.
2. BBS16-006 – Building Division Workload
THAT Report No. BBS16-006 be received; and
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THAT a two-year, full-time contract position for a Building Permit Technician
to assist with high volumes of permit applications an d inspections, be
approved; and
THAT Administrative Procedure No. 13 for Excess Hours and Overtime be
waived for an additional one-year period to allow Building staff to be paid at
straight time for any excess hours worked up to 44 hours in a week.
3. CAO16-004 – Magna Golf Club – Fireworks Display
THAT Report No. CAO16-004 be received; and
THAT the setting off of Display Fireworks to celebrate the 15th Anniversary of
the Magna Golf Club on June 23, 2016, commencing at 10:00 p.m., be
approved.
4. CFS16-011 – Confirmation of Financing – L.E.D. Lighting Project
Debenture Debt
THAT Report No. CFS16-011 be received for information.
7. IES16-043 – 2015 Water Audit Report
THAT Report No. IES16-043 be received for information.
11. PDS16-022 – Naming of Walkways to Generate Revenue for Community
Programs
THAT Report No. PDS16-022 be received; and
THAT the establishment of a program for naming Town -owned walkways to
generate revenue for community programs not proceed at this time.
13. PDS16-032 – Application for Exemption from Part Lot Control,
Brookfield Homes (Ontario) Aurora Ltd., Blocks 17, 18, 20,
21 and 22, Plan 65M-4467 being 65R-36274 and 65R-36295,
File No.: PLC-2016-03
THAT Report No. PDS16-032 be received; and
THAT the Application for Exemption from Part Lot Control submitted by
Brookfield Homes (Ontario) Aurora Ltd. to divide Blocks 17, 18, 20, 21 and
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Tuesday, May 3, 2016 Page 4 of 9
22, on Plan 65M-4467 into 29 separate lots for townhouse units be approved;
and
THAT the Part Lot Control Exemption By-law be introduced and enacted at a
future Council meeting.
14. PRS16-019 – Award of Tender PRS2016-53 for the Provision of
Landscape Grounds Maintenance Services on Municipal
Property
THAT Report No. PRS16-019 be received; and
THAT Part 1, Items “A” & “B” of Tender PRS2016-53 for boulevard turf and
shrub bed maintenance at various locations in the Town of Aurora, for one
year ending December 31, 2016, in the amount of $30,493.66 (with the option
to renew for an additional two, one-year periods), be awarded to Forest Ridge
Landscape Limited; and
THAT Part 2, Item “A” of Tender PRS2016-53 for Stormwater Pond
Vegetation Maintenance at various locations in the Town of Aurora, for one
year ending December 31, 2016, in the amount of $ 9,465.70 (with the option
to renew for an additional two, one -year periods), be awarded to Fore North
Inc.; and
THAT the Director be authorized to renew Tender PRS2013 -14 for an
additional two, one-year periods, pending an annual contract service
performance review by the Director; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
15. PRS16-020 – Maintenance Service at Stewart Burnett Park Baseball
Diamond
THAT Report No. PRS16-020 be received; and
THAT Parks Division staff provide all future facility maintenance needs at the
Stewart Burnett Park Baseball facility in accordance with the current Parks
Service Level Standards.
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16. Environmental Advisory Committee Meeting Minutes of April 7, 2016
THAT the Environmental Advisory Committee meeting minutes of April 7,
2016, be received for information.
17. Accessibility Advisory Committee Meeting Minutes of April 13, 2016
THAT the Accessibility Advisory Committee meeting minutes of April 13,
2016, be received for information.
18. Finance Advisory Committee Meeting Minutes of April 19, 2016
(Added Item)
THAT the Finance Advisory Committee meeting minutes of April 19, 2016, be
received for information.
19. Parks and Recreation Advisory Committee Meeting Minutes of April 21,
2016
(Added Item)
THAT the Parks and Recreation Advisory Committee meeting minutes of April
21, 2016, be received; and
THAT the Parks and Recreation Advisory Committee recommend to Council:
THAT a status report regarding water seepage issues at the Skateboard
Park be provided to Council and to the Parks and Recreation Advisory
Committee for information.
20. LLS16-015 – Insurance and Risk Management Program Renewal (2017)
(Added Item)
THAT Report No. LLS16-015 be received for information.
21. PRS16-028 – Town of Aurora Repurposing Study
(Added Item)
THAT Report No. PRS16-028 be received; and
THAT it is notionally agreed that a large investment will be required from the
Town of Aurora to move this project forward.
CARRIED
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5. DELEGATIONS
(a) Kristen Lyons, Event Manager, Magna Golf Club
Re: Item 3 – CAO16-004 – Magna Golf Club – Fireworks Display
Ms. Lyons advised that Magna Golf Club is proposing to have a fireworks display
at a party in celebration of their 15th Anniversary on Thursday, June 23, 2016, at
approximately 10 p.m. She noted that a professional fireworks company has
been hired to produce a seven-minute show for their membership.
General Committee received the comments for information.
6. PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
None
7. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
5. CFS16-014 – Capital Projects Status and Closures as of December 31,
2015
General Committee recommends:
THAT Report No. CFS16-014 be received; and
THAT the capital project closures and capital funding adjustments outlined in
Attachments #1 and #2 be approved.
CARRIED
6. IES16-042 – Award of Tender IES2016-08 – For the Supply of All Labour,
Material, and Equipment Necessary for the Removal and
Replacement of Concrete Sidewalk and Concrete Curb and
Gutter in Various Locations in the Town of Aurora
General Committee recommends:
THAT Report No. IES16-042 be received; and
THAT Tender IES2016-08 for the supply of all labour, material, and
equipment necessary for removal and replacement of concrete sidewalk and
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Tuesday, May 3, 2016 Page 7 of 9
concrete curb and gutter in various locations in the Town of Aurora be
awarded to Pave Krete Construction at an annual upset limit of $16 5,000,
plus taxes for a one-year period ending December 31, 2016; and
THAT the Director be authorized to renew Tender IES2016 -08 on an annual
basis and increase the purchase order for an additional two (2) years,
pending an annual analysis and satisfactory performance review by the
Director; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
CARRIED
8. IES16-044 – 2015 Annual Safety Traffic Report
General Committee recommends:
THAT Report No. IES16-044 be received for information.
CARRIED
9. IES16-045 – York Region Transportation Master Plan
General Committee recommends:
THAT Report No. IES16-045 be received; and
THAT Report No. IES16-045 be forwarded to the Regional Clerk as the
Town’s formal response to the Regional Municipality of York’s Transportation
Master Plan Draft Policy Principles and Actions.
CARRIED
10. LLS16-013 – Pending List
THAT Report No. LLS16-013 be received; and
THAT all items marked “COMPLETED” be removed from the Pending List.
CARRIED
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12. PDS16-025 – Zoning By-law Amendment, Rod Coutts and Brian Coutts,
14314 and 14338 Yonge Street, File: ZBA-2015-07
General Committee consented to consider Item 12 prior to consideration of Item 5.
General Committee recommends:
THAT Report No. PDS16-025 be received; and
THAT Application to Amend the Zoning By-law File No. ZBA-2015-07 (Rod
Coutts and Brian Coutts), to add a Retirement Home and Long T erm Care
Facility as permitted uses on the subject lands be approved; and
THAT that the implementing Zoning By-law Amendment be presented at a
future Council meeting.
CARRIED
8. NOTICES OF MOTION
(a) Councillor Thom
Re: Victoria Day Congratulations to Her Majesty Elizabeth II, Queen of
Canada
(Added Item)
WHEREAS Victoria Day is the official celebration of the birthday of the Queen
of Canada; and
WHEREAS Victoria Day falls upon the last Monday preceding the 25th of
May, this year falling on May 23; and
WHEREAS Victoria Day has been officially celebrated by Canadians since
1845; and
WHEREAS Canadians from coast to coast will be celebrating with fireworks
and festivities to mark the occasion; and
WHEREAS this year Canadians will be celebrating the 90th birthday of Her
Majesty Elizabeth II, and Her Majesty’s 64 glorious years as Queen of
Canada;
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Tuesday, May 3, 2016 Page 9 of 9
NOW THEREFORE BE IT HEREBY RESOLVED THAT the Council of the
Town of Aurora, on behalf of all Aurorans, extends our most heartfelt
congratulations to Her Majesty Elizabeth II, Queen of Canada, on the
occasion of Her 90th birthday, and may we also extend our gratitude to Her
Majesty for over 64 years of service to Canada as our Queen, and our hope
for many more years to come; and
BE IT FURTHER RESOLVED THAT this motion be sent to Her Majesty
Elizabeth II, Queen of Canada, to His Excellency, the Right Honourable David
Johnston, Governor General of Canada, and the Honourable Elizabeth
Dowdeswell, Lieutenant Governor of Ontario.
9. NEW BUSINESS/GENERAL INFORMATION
None
10. CLOSED SESSION
None
11. ADJOURNMENT
The meeting was adjourned at 7:57 p.m.
HAROLD KIM, COUNCILLOR STEPHEN M. A. HUYCKE, TOWN CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING OF MAY 3, 2016,
RECEIVED FINAL APPROVAL AND COUNCIL ENDORSEMENT OF THE
RECOMMENDATIONS ON MAY 10, 2016 WITH THE EXCEPTION OF ITEMS 7, 11,
12, 17, AND 21 WHICH WERE APPROVED AS PRESENTED, AND ITEM 10 WHICH
WAS APPROVED AS AMENDED.