MINUTES - General Committee - 20160301
TOWN OF AURORA
GENERAL COMMITTEE MEETING REPORT
Council Chambers
Aurora Town Hall
Tuesday, March 1, 2016
ATTENDANCE
COUNCIL MEMBERS Councillor Thom in the Chair; Councillors Abel, Gaertner
(arrived 7:01 p.m.), Humfryes (arrived 7:02 a.m.), Kim, Mrakas,
Thompson, and Mayor Dawe
MEMBERS ABSENT Councillor Pirri
OTHER ATTENDEES Chief Administrative Officer, Acting Director of Building and By-
law Services, Director of Corporate and Financial
Services/Treasurer, Director of Infrastructure and
Environmental Services, Acting Director of Legal and
Legislative Services/Town Clerk, Director of Parks and
Recreation Services, Director of Planning and Development
Services, Associate Solicitor, and Council/Committee Secretary
The Chair called the meeting to order at 7 p.m.
General Committee consented to recess at 8:11 p.m. and reconvene at 8:13 p.m.
General Committee consented to extend the hour past 10:30 p.m. in accordance with
subsection 3.16(a) of the Procedural By-law.
1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
As required under subsection 5(3) of the Municipal Conflict of Interest Act, Mayor Dawe
declared a pecuniary interest regarding Item 11, respecting Draft Plan of Condominium
Application, Kaitlin Estates Ltd., 15277 Yonge Street, Lots 124, 125 and 126, and
Part of Lots 122, 123 & 127, Registered Plan 246, File: CDM-2015-03, as a family
member has purchased a condominium unit.
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Tuesday, March 1, 2016 Page 2 of 9
2. APPROVAL OF THE AGENDA
General Committee approved the agenda as circulated by Legal and Legislative
Service, with the following additions:
Delegation (d) Catherine Collister, Resident
Re: Item 9 – PRS16-013 – Block 208 on Mavrinac Boulevard
Item 19 – Memorandum from Acting Manager of Corporate Communications
Re: Community Recognition Review Advisory Committee Terms of
Reference
3. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 2, 3, 6, 7, 8, 9, 11, 14, and 17 were identified for discussion.
4. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 1, 4, 5, 10, 12, 13, 15, 16, 18, and 19 were identified as items not requiring
separate discussion.
General Committee recommends:
THAT the following recommendations respecting the matters listed as “Items Not
Requiring Separate Discussion” be adopted as submitted to the General Committee
and staff be authorized to take all necessary action required to give effect to same:
1. BBS16-003 – Door-to-Door Salespeople
THAT Report No. BBS16-003 be received; and
THAT staff partner with York Regional Police to co-facilitate a public information
session to educate and raise awareness of issues relating to door-to-door
salespeople.
4. IES16-022 – Waste Collection Alternative – Automated Collection
THAT Report No. IES16-022 be received for information.
5. IES16-023 – Award of Tender IES 2016-14 – Additional New Street Sweeper
THAT Report No. IES16-023 be received; and
THAT additional funding in the amount of $10,418.35 be provided for Capital
Project No. 34238 – Street Sweeper from the Growth and New Reserve; and
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Tuesday, March 1, 2016 Page 3 of 9
THAT Tender IES 2016-14 – Additional New Street Sweeper for the supply
and delivery of a 2016 truck-mounted street sweeper be awarded to Joe
Johnson Equipment Inc. in the amount of $305,049.48 excluding taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
10. PDS16-009 – Official Plan Review Consultation and Work Plan
THAT Report No. PDS16-009 be received for information.
12. Memorandum from Director of Planning & Development Services
Re: Additional Public Planning Meeting Date for April 25, 2016
THAT the memorandum regarding Additional Public Planning Meeting Date
for April 25, 2016, be received; and
THAT the additional Public Planning meeting be scheduled for April 25, 2016 ,
to consider the Comprehensive Zoning By-law Update.
13. Environmental Advisory Committee Meeting Minutes of February 4, 2016
THAT the Environmental Advisory Committee meeting minutes of February
4, 2016, be received for information.
15. Canada 150 Ad Hoc Committee Meeting Minutes of February 11, 2016
THAT the Canada 150 Ad Hoc Committee meeting minutes of February 11,
2016, be received for information.
16. Community Recognition Review Advisory Committee Meeting
Minutes of February 16, 2016
THAT the Community Recognition Review Advisory Committee meeting
minutes of February 16, 2016, be received for information.
18. Finance Advisory Committee Meeting Minutes of February 16, 2016
THAT the Finance Advisory Committee meeting minutes of February 16,
2016, be received for information.
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Tuesday, March 1, 2016 Page 4 of 9
19. Memorandum from Acting Manager of Corporate Communications
Re: Community Recognition Review Advisory Committee Terms of
Reference
(Added Item)
THAT the memorandum regarding Community Recognition Review Advisory
Committee Terms of Reference be received; and
THAT the Terms of Reference for the Community Recognition Review Advisory
Committee be amended to provide the Selection Committee delegated
authority to formally approve the recipients of the Community Recognition
Awards.
CARRIED
5. DELEGATIONS
(a) Adam Marshall and Helen Ahranis, Residents
Re: Item 14 – Heritage Advisory Committee Meeting Minutes of
February 8, 2016
Mr. Marshall spoke in favour of having his property removed from the Aurora
Register of Properties of Cultural Heritage Value or Interest . He discussed an
engineering report that had not been submitted to the Heritage Advisory
Committee prior to consideration of the subject building, which shows that
there are structural issues.
General Committee received and referred the comments of the delegation to
Item 14.
(b) Michele Boyer, Resident
Re: Item 9 – PRS16-013 – Block 208 on Mavrinac Boulevard
Ms. Boyer spoke in favour of designating Block 208 on Mavrinac Boulevard as
parkland, and noted that the 2B Planning Area lacks parks, trails, and green
space compared to other areas in Aurora.
General Committee received and referred the comments of the delegation to
Item 9.
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Tuesday, March 1, 2016 Page 5 of 9
(c) Charlie Muscat, Resident
Re: Item 9 – PRS16-013 – Block 208 on Mavrinac Boulevard
Mr. Muscat spoke in favour of designating Block 208 on Mavrinac Boulevard as
parkland, and explained that he purchased his home specifically because the
subject land was advertised by the developer as a future school or park area. He
noted that green space is beneficial for children and the elderly.
General Committee received and referred the comments of the delegation to
Item 9.
(d) Catherine Collister, Resident
Re: Item 9 – PRS16-013 – Block 208 on Mavrinac Boulevard
(Added Item)
Ms. Collister spoke in favour of designating Block 208 on Mavrinac Boulevard as
parkland, and discussed how the availability of green space contributes to the
well-being of the children of Aurora. She noted that the developer who built her
home advertised the subject land as a future park or school.
General Committee received and referred the comments of the delegation to
Item 9.
6. PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
None
7. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
2. CFS16-009 – Increase to Approved Purchase Order – Acrodex Microsoft
Licence Reseller
General Committee recommends:
THAT Report No. CFS16-009 be received; and
THAT Purchase Order No. 662 with Acrodex Inc. be increased from $231,300 to
$353,700 for the remainder of the existing contract term.
CARRIED
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Tuesday, March 1, 2016 Page 6 of 9
3. IES16-021 – 22 Church Street/Library Exterior Concrete & Walkway
Repairs
General Committee recommends:
THAT Report No. IES16-021 be received; and
THAT Report No. IES16-021 satisfy Council’s conditional 2016 budget approval
for Capital Project No. 72219, 22 Church Street/Library Exterior Repairs
(Drainage and Walkways); and
THAT staff be authorized to proceed with 2016 Capital Project No. 72219, 22
Church Street/Library Exterior Repairs (Drainage and Walkways) for $45,000.
CARRIED
6. LLS16-009 – Co-operative and Piggyback Procurement Process Review
General Committee recommends:
THAT Report No. LLS16-009 be received for information.
CARRIED
7. PRS16-011 – Parks and Recreation Master Plan Update
General Committee recommends:
THAT Report No. PRS16-011 be received; and
THAT the recommendations within the Master Plan Update be endorsed,
with the exception of Recommendation #39, subject to Council approval of
budgetary implications; and
THAT staff present an Implementation Plan to Council.
CARRIED
8. PRS16-012 – Sport Plan Master Plan
General Committee recommends:
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Tuesday, March 1, 2016 Page 7 of 9
THAT Report No. PRS16-012 be received; and
THAT the recommendations within the Sport Plan report be endorsed subject
to Council approval of budgetary implications; and
THAT staff present an Implementation Plan to Council.
CARRIED
9. PRS16-013 – Block 208 on Mavrinac Boulevard
General Committee consented to consider Item 9 prior to consideration of Item 3.
General Committee recommends:
THAT Report No. PRS16-013 be received; and
THAT staff be directed to proceed with the design and development of
Block 208 on Mavrinac Boulevard as a park, and report back to Council on
potential design options by May 3, 2016.
CARRIED AS AMENDED
11. PDS16-011– Draft Plan of Condominium Application, Kaitlin Estates Ltd.
15277 Yonge Street, Lots 124, 125 and 126, and Part of Lots
122, 123 & 127, Registered Plan 246, File: CDM-2015-03
General Committee recommends:
THAT Report No. PDS16-011 be received; and
THAT the Draft Plan of Condominium File: CDM-2015-03, for a 95 residential
unit and 3 commercial unit condominium apartment building subject to
conditions set out in Appendix “A” to this report, be approved; and
THAT the Mayor and Town Clerk be authorized to execute any Agreement(s)
referenced in the Conditions of Approval, including any and all documents
and ancillary agreements required to give effect to same.
CARRIED
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Tuesday, March 1, 2016 Page 8 of 9
14. Heritage Advisory Committee Meeting Minutes of February 8, 2016
General Committee consented to consider Item 14 following consideration of Item 9.
General Committee recommends:
THAT the Heritage Advisory Committee meeting minutes of February 8,
2016, be received for information.
CARRIED
17. Parks and Recreation Advisory Committee Meeting Minutes of
February 18, 2016
General Committee recommends:
THAT the Parks and Recreation Advisory Committee meeting minutes of
February 18, 2016, be received; and
THAT staff report back on additional options to address back door fob
access at the Aurora Family Leisure Complex that take into consideration
the comments from the Parks and Recreation Advisory Committee.
CARRIED AS AMENDED
8. NOTICES OF MOTION
None
9. NEW BUSINESS/GENERAL INFORMATION
Councillor Humfryes inquired about concerns raised regarding the possible effects of
the Town’s Emerald Ash Borer treatment on honey bees. Staff advised that the current
treatment does not affect honey bees as it is not applied to the exterior of the trees.
Councillor Abel inquired about when the sign in dedication to Judy Sherin will be
installed at the Aurora Family Leisure Complex. Staff indicated they will provide a
follow-up.
10. CLOSED SESSION
None
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Tuesday, March 1, 2016 Page 9 of 9
11. ADJOURNMENT
The meeting was adjourned at 10:34 p.m.
JEFF THOM, COUNCILLOR STEPHEN M. A. HUYCKE, TOWN CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING OF MARCH 1, 2016, IS
SUBJECT TO FINAL APPROVAL BY COUNCIL ON MARCH 8, 2016.