MINUTES - General Committee - 20160322
TOWN OF AURORA
GENERAL COMMITTEE MEETING REPORT
Council Chambers
Aurora Town Hall
Tuesday, March 22, 2016
ATTENDANCE
COUNCIL MEMBERS Councillor Thom in the Chair; Councillors Abel, Gaertner,
Humfryes, Kim (arrived 7:03 p.m.), Mrakas, Pirri, Thompson
(arrived 7:03 p.m.), and Mayor Dawe
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Building and By-law
Services, Director of Corporate and Financial
Services/Treasurer, Director of Infrastructure and
Environmental Services, Acting Director of Legal and
Legislative Services/Town Clerk, Director of Parks and
Recreation Services, Director of Planning and Development
Services, Associate Solicitor, and Council/Committee Secretary
The Chair called the meeting to order at 7:02 p.m.
1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2. APPROVAL OF THE AGENDA
General Committee approved the agenda as circulated by Legal and Legislative
Service, with the following addition:
General Committee Meeting Report
Tuesday, March 22, 2016 Page 2 of 8
Replacement page 127 – Item 14 – PRS16-015 – Implementation of the Sport
Plan
3. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 4, 5, 6, 8, 11, 12, 13, 14, and 15 were identified for discussion.
4. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 7, 9, and 10 were identified as items not requiring separate discussion.
General Committee recommends:
THAT the following recommendations respecting the matters listed as “Items Not
Requiring Separate Discussion” be adopted as submitted to the General Committee
and staff be authorized to take all necessary action required to give effect to same:
1. CFS16-012 – Statement of Remuneration and Expenses for Members of
Council, Committees and Local Boards
THAT Report No. CFS16-012 be received for information.
2. IES16-024 – Facility Projects Status Report
THAT Report No. IES16-024 be received for information.
3. IES16-025 – Annual Purchase Order Increases P.O. No. 207 and P.O.
No. 243
THAT Report No. IES16-025 be received; and
THAT Purchase Order No. 207 for J. Dilorio Construction Ltd., be extended for
option year two of Contract IES 2014-05 for the Routing, Cleaning and Sealing
of Cracks in Asphalt Pavement at various locations, in the Town of Aurora, in the
amount of $50,000 excluding taxes; and
THAT Purchase Order No. 243 for Vertical Horizons Contracting Limited, be
extended for option year two of Contract IES 2014-04 for maintenance hole
repair at various locations, in the Town of Aurora, in the amount of $50,000
excluding taxes.
General Committee Meeting Report
Tuesday, March 22, 2016 Page 3 of 8
7. IES16-029 – Submission of Annual Drinking Water Quality Report
THAT Report No. IES16-029 be received for information; and
THAT the Water Quality Report be communicated to the public in accordance
to the Regulations.
9. IES16-031 – Award of Tender IES 2016-05 – The Reconstruction of Trillium
Drive, from Murray Drive to Cranberry Lane, and Haida Drive,
from Wellington Street to McDonald Drive
THAT Report No. IES16-031 be received; and
THAT Tender IES 2016-05 – The Reconstruction of Trillium Drive, from
Murray Drive to Cranberry Lane, and Haida Drive, from Wellington Street to
McDonald Drive be awarded to Ashland Paving Ltd. in the amount of
$634,442.23, excluding taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
10. PDS16-013 – Application for Exemption from Part Lot Control, Casing
Developments Inc. Blocks 1, 2, 3, 4, 6, 8, 10, 12, 17, 19, 20 and
22, Plan 65M-4478 being 65R-36123, 65R-36124, 65R-36125
and 65R- 36126, File No.: PLC-2016-01
THAT Report No. PDS16-013 be received; and
THAT the Application for Exemption from Part Lot Control submitte d by
Casing Developments Inc. to divide Blocks 1, 2, 3, 4, 6, 8, 10, 12, 17, 19, 20
and 22 on Plan 65M-4478 into 73 separate lots for townhouse units be
approved; and
THAT the Part Lot Control Exemption By-laws be enacted at the next
available Council meeting.
CARRIED
5. DELEGATIONS
(a) Stephen Kimmerer, Sport Aurora
Re: Item 14 – PRS16-015 – Implementation of the Sport Plan
General Committee Meeting Report
Tuesday, March 22, 2016 Page 4 of 8
Mr. Kimmerer spoke in support of the staff recommendation to enter into a
one-year service agreement between Sport Aurora and the Town , and gave
a brief summary of Sport Aurora’s achievements.
General Committee received and referred the comments of the delegation to
Item 14.
(b) Eden Cantkier, Aurora Heights Public School Parent Council
Re: Item 5 – IES16-027– School Travel Planning Program for Aurora
Heights Public School Update
Ms. Cantkier spoke in support of the installation of a three-way stop sign at the
intersection of Tecumseh Drive and Kitimat Crescent, and expressed concerns
regarding traffic and lack of safety measures for children in the area. She
suggested further safety measures, including the installation of a sidewalk on
Kitimat Crescent and the provision of a school crossing guard.
General Committee received and referred the comments of the delegation to
Item 5.
6. PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
None
7. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
4. IES16-026 – Award of Tender IES 2016-04 – For the Reconstruction of
Industrial Parkway South, from Wellington Street East to
Industry Street, from Industrial Parkway South to Mary Street
General Committee recommends:
THAT Report No. IES16-026 be received; and
THAT additional funding in the amount of $113,211.00 be provided for
Project No. 31112 - Reconstruction of Industrial Parkway South, from
Wellington Street East to Industry Street and Industry Street, from Industrial
Parkway South to Mary Street from the Roads and Related Development
Charges Reserve; and
General Committee Meeting Report
Tuesday, March 22, 2016 Page 5 of 8
THAT Tender IES 2016-04 - For the Reconstruction of Industrial Parkway
South, from Wellington Street East to Industry Street and Industry Street,
from Industrial Parkway South to Mary Street be awarded to Wyndale Paving
Co. Ltd. in the amount of $2,287,316.95, excluding taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements required
to give effect to same.
CARRIED
5. IES16-027– School Travel Planning Program for Aurora Heights Public
School Update
General Committee consented to consider Item 5 prior to consideration of Item 4.
General Committee recommends:
THAT Report No. IES16-027 be received; and
THAT three-way stop sign control be installed at the intersection of Tecumseh
Drive and Kitimat Crescent (north leg); and
THAT the necessary by-law be introduced to implement the above
recommendation; and
THAT staff be directed to prioritize the installation of the sidewalk on
Kitimat Crescent, for consideration as part of the 2017 Capital Budget; and
THAT staff report back to Council on the provision of a school crossing
guard at the intersection of Tecumseh Drive and Kitimat Crescent, and
THAT a letter be sent to Aurora Heights Public School with Council’s adopted
resolution.
CARRIED AS AMENDED
6. IES16-028 – Aurora Family Leisure Complex Lower Roof Section
Replacement
General Committee recommends:
THAT Report No. IES16-028 be received; and
THAT funding in the amount of $35,000 be approved for Capital Project No.
General Committee Meeting Report
Tuesday, March 22, 2016 Page 6 of 8
72264, Aurora Family Leisure Complex (AFLC) – Lower Roof Section from
the Building, Furniture and Fixture Repair and Replacement Reserve.
CARRIED
8. IES16-030 – Award of Tender IES 2016-01 – For the Reconstruction of
Old Bloomington Road
General Committee recommends:
THAT Report No. IES16-030 be received; and
THAT Tender IES 2016-01 – For the Reconstruction of Old Bloomington Road
be awarded to NEI Construction Corp. in the amount of $364,665, excluding
taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements required
to give effect to same.
CARRIED
11. PDS16-015 – Draft Plan of Condominium Application, Wells Street
Schoolhouse Lofts, 64 Wells Street, Part Lots 3 and 8-13, Plan
68, File: CDM-2015-02
General Committee recommends:
THAT Report No. PDS16-015 be received; and
THAT the Draft Plan of Condominium File: CDM-2015-02 be approved for a
34 residential unit condominium apartment building subject to conditions set
out in Appendix “A” to this report; and
THAT the Mayor and Town Clerk be authorized to execute any Agreement(s)
referenced in the Conditions of Approval, including any and all documents
and ancillary agreements required to give effect to same.
CARRIED
12. PDS16-018 – Swimming Pool Discharge, Public Education Strategy
General Committee recommends:
THAT Report No. PDS16-018 be received; and
General Committee Meeting Report
Tuesday, March 22, 2016 Page 7 of 8
THAT staff be directed to implement the public education strategy detailed
within this staff report.
CARRIED
13. PDS16-020 – Planning Applications Status List
General Committee recommends:
THAT Report No. PDS16-020 be received for information.
CARRIED
14. PRS16-015 – Implementation of the Sport Plan
General Committee consented to consider Item 14 following consideration of Item 5.
General Committee recommends:
THAT Report No. PRS16-015 be received; and
THAT this report satisfies the conditional approval in the 2016 Operational
Budget and implementation of Sport/Sport Tourism Plan; and
THAT the services of Sport Aurora Inc. be engaged for one (1) year in the
amount of $56,000.00 to fulfill the short-term goals of the Sport Plan to be
funded from the 2016 Sport Plan Implementation Funding Account.
CARRIED
15. Memorandum from Councillor Pirri
Re: Federation of Canadian Municipalities (FCM) Report to Council,
Meeting of the Board of Directors, Sherbrooke, QC, March 1- 4, 2016
General Committee recommends:
THAT the memorandum regarding Federation of Canadian Municipalities
(FCM) Report to Council, Meeting of the Board of Directors, Sherbrooke, QC,
March 1-4, 2016, be received for information.
CARRIED
8. NOTICES OF MOTION
None
General Committee Meeting Report
Tuesday, March 22, 2016 Page 8 of 8
9. NEW BUSINESS/GENERAL INFORMATION
Mayor Dawe advised that Aurora’s Easter Egg Hunt will be held on Saturday, March
26, 2016, and wristbands may be purchased at the Aurora Family Leisure Complex
and the Stronach Aurora Recreation Complex.
Councillor Thompson inquired about concerns raised by the public regarding the new
parking regulations at Town Park. Staff advised that the situation is being monitored,
and that a report will be presented to Council in May.
Councillor Thompson advised that the Run or Walk for Southlake event will take place
on Sunday, May 1, 2016, and participants may register online.
Councillor Gaertner inquired about whether the Pre-Development Tree Protection and
Compensation Agreement with Brookfield Homes Ltd. has been executed. Staff
indicated that they would follow up on this matter.
10. CLOSED SESSION
None
11. ADJOURNMENT
The meeting was adjourned at 8:55 p.m.
JEFF THOM, COUNCILLOR STEPHEN M. A. HUYCKE, TOWN CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING OF MARCH 22, 2016
RECEIVED FINAL APPROVAL BY COUNCIL ON MARCH 29, 2016 WITH THE EXCEPTION
OF ITEMS 1, 2, 7, 8, 12, 14, AND 15 WHICH WERE PULLED AND APPROVED AS
RECOMMENDED.