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MINUTES - General Committee - 20160202 TOWN OF AURORA GENERAL COMMITTEE MEETING REPORT Council Chambers Aurora Town Hall Tuesday, February 2, 2016 ATTENDANCE COUNCIL MEMBERS Councillor Thompson in the Chair; Councillors Abel, Gaertner (arrived at 7:01 p.m.), Humfryes (arrived at 7:01 p.m.), Kim, Mrakas, Pirri, Thom, and Mayor Dawe MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Building and By-law Services, Director of Corporate and Financial Services/Treasurer, Director of Infrastructure and Environmental Services, Acting Director of Legal and Legislative Services/Town Clerk, Director of Parks and Recreation Services, Director of Planning and Development Services, and Council/Committee Secretary The Chair called the meeting to order at 7:00 p.m. 1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2. APPROVAL OF THE AGENDA General Committee approved the agenda as circulated by Legal and Legislative Service with the following addition:  Delegation (c) Dr. Brian Moore, Canadian Disc Institute Re: Item 2 – BBS16-001 – Request for Sign Variance to Sign Bylaw No. 4898-07.P for the Canadian Disc Institute at 15000 Yonge Street General Committee Meeting Report Tuesday, February 2, 2016 Page 2 of 8 3. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 3, 10, 11, 12, and 13 were identified for discussion. 4. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 1, 2, 4, 5, 6, 7, 8, 9, 14, and 15 were identified as items not requiring separate discussion. General Committee recommends: THAT the following recommendations respecting the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to the General Committee and staff be authorized to take all necessary action required to give effect to same: 1. CAO16-001 – Business Improvement Area (BIA) Plan Update THAT Report No. CAO16-001 be received; and That a Public Information Session pertaining to the BIA be scheduled for later in February or March 2016. 2. BBS16-001 – Request for Sign Variance to Sign Bylaw No. 4898-07.P for the Canadian Disc Institute at 15000 Yonge Street General Committee consented, on a two-thirds vote, to wave the Procedural By-law and consider Item 2, which had previously been adopted by General Committee under Adoption of Items Not Requiring Separate Discussion. 4. IES16-010 – Parking Concerns on Hawthorne Lane THAT Report No. IES16-010 be received; and THAT parking be prohibited at any time on the north side of Hawthorne Lane from George Street to the end of Hawthorne Lane; and THAT the necessary by-law be introduced to implement the above recommendation. 5. IES16-011 – Acceptance of Sanitary Sewer and Watermain Constructed by Magna International Inc. THAT Report No. IES16-011 be received; and General Committee Meeting Report Tuesday, February 2, 2016 Page 3 of 8 THAT the following external services constructed by Magna International Inc. be accepted: a) Sanitary sewer contained within municipal easement and Town owned lands located west of Bayview Avenue and south of Wellington Street East; b) Watermain located on the south side of Wellington Street East between Conover Avenue and Aurora East Pumping Station; and THAT the Director of Infrastructure & Environmental Services be authorized to issue a Certificate of Acceptance of public works for the said external services as required under Section 3.10 of the External Services Agreement. 6. IES16-013 – School Travel Planning Program for Aurora Heights Public School THAT Report No. IES16-013 be received; and THAT three-way stop sign control be installed at the intersection of Tecumseh Drive and Kitimat Crescent (north leg); and THAT the necessary by-law be introduced to implement the above recommendation; and THAT a letter be sent to Aurora Heights Public School with Council’s adopted resolution. 7. IES16-014 – Acceptance of Municipal Services – Elderberry Hill Residential Subdivision – Registered Plan 65M-3931 THAT Report No. IES16-014 be received; and THAT ownership, operation and maintenance of the works within the roads, right-of-ways and other lands dedicated to the Town as contained within Registered Plan 65M-3931, being Elderberry Hill Residential Subdivision be assumed; and THAT the necessary by-law be brought forward for enactment to assume for public use the highways within Registered Plan 65M-3931 and to establish as public highway any applicable reserves. 8. LLS16-007 – Accessibility Advisory Committee Terms of Reference Review THAT Report No. LLS16-007 be received; and General Committee Meeting Report Tuesday, February 2, 2016 Page 4 of 8 THAT the Terms of Reference for the Accessibility Advisory Committee be amended to change the Committee composition to: a) Five (5) Citizen Members, the majority of whom shall be persons with a disability and the minority of whom shall be citizen volunteers, parents of a child with a disability, or professionals from the stakeholder community. b) One (1) Member of Council shall be appointed as Council liaison to the Committee and that such member shall be “ex-officio”.; and THAT the Terms of Reference for the Accessibility Advisory Committee be further amended to change the meeting time from 7:00 p.m. to as agreed to by the Committee; and THAT the appointment of a citizen member of the Accessibility Advisory Committee recommended by staff in confidential Closed Session Report No. LLS15-060 be approved; and THAT staff be directed to report out the names of citizen members appointed to the Accessibility Advisory Committee upon adoption of this resolution. 9. PRS16-002 – License Agreement for Hydro Corridor Lands North of St. John’s Sideroad in the Town of Aurora THAT Report No. PRS16-002 be received; and THAT the Director of Parks & Recreation Services be authorized to execute a License Agreement with HER MAJESTY THE QUEEN IN THE RIGHT OF ONTARIO as represented by THE MINISTER OF INFRASTRUCTURE for a portion of hydro corridor lands north of St. John’s Sideroad, including any and all documents and ancillary agreements required to give effect to same; and THAT the Director of Parks & Recreation Services be authorized to renew the License Agreement on an ongoing basis, provided that the License Agreement remains on the same terms, with the Director of Parks & Recreation Services being authorized to execute the necessary renewal agreements, including any and all documents and ancillary agreements required to give effect to same. 14. Economic Development Advisory Committee Meeting Minutes of January 14, 2016 THAT the Economic Development Advisory Committee meeting minutes of January 14, 2016, be received for information. General Committee Meeting Report Tuesday, February 2, 2016 Page 5 of 8 15. Finance Advisory Committee Meeting Minutes of January 19, 2016 THAT the Finance Advisory Committee meeting minutes of January 19, 2016, be received; and THAT the Finance Advisory Committee recommends to Council: THAT the Financial Advisory Committee shall normally meet at Town Hall once per month, except for the mo nths of July and August, from 5:30 p.m. to 6:45 p.m. on the Tuesday of the second General Committee meeting of that month; and THAT the Town Clerk be directed to amend the Terms of Reference for the Financial Advisory Committee. CARRIED 5. DELEGATIONS (a) Joyce Deutsch, Resident Re: Item 4 – IES16-010 – Parking Concerns on Hawthorne Lane Ms. Deutsch spoke in favour of having parking on one side of Hawthorne Lane, and noted that when polled, the majority of residents on the street supported this change. General Committee received and referred the comments of the delegation to Item 4. (b) Dr. Beverley Bouffard, Resident Re: Item 3 – IES16-009 – Speed Cushion Pilot Project Follow-Up Dr. Bouffard spoke in support of installing speed cushions on Kennedy Street West. She expressed concerns regarding the traffic in the area, and emphasized the need for pedestrian safety measures. General Committee received and referred the comments of the delegation to Item 3. (c) Dr. Brian Moore, Canadian Disc Institute Re: Item 2 – BBS16-001 – Request for Sign Variance to Sign Bylaw No. 4898-07.P for the Canadian Disc Institute at 15000 Yonge Street (Added item) General Committee Meeting Report Tuesday, February 2, 2016 Page 6 of 8 Dr. Moore spoke in support of his application for a sign variance, and spoke in opposition to requiring the removal of the second sign as recommended in Report No. BBS16-001. General Committee received and referred the comments of the delegation to Item 2. 6. PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR None 7. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 2. BBS16-001 – Request for Sign Variance to Sign Bylaw No. 4898-07.P for the Canadian Disc Institute at 15000 Yonge Street General Committee recommends: THAT Report No. BBS16-001 be received; and THAT the request for variance to Sign By-law No. 4898-07.P to allow a 4.09m2 wall sign located 190mm above grade for the Canadian Disc Institute be approved on the following conditions: i) A Heritage Permit for the proposed sign is obtained from Planning and Development Services prior to the issuance of the Sign Permit. CARRIED 3. IES16-009 – Speed Cushion Pilot Project Follow-Up General Committee recommends: THAT Report No. IES16-009 be received; and THAT staff be directed to conduct the public consultation as set out in Report No. IES16-009. CARRIED General Committee Meeting Report Tuesday, February 2, 2016 Page 7 of 8 10. PRS16-005 – Review of Indoor Tennis Facility General Committee recommends: THAT Report No. PRS16-005 be received; and THAT staff be directed to prepare a lease agreement with 849400 Ontario Inc. for the provision of an indoor tennis facility; and THAT the Mayor and Town Clerk be authorized to enter into a lease Agreement with 849400 Ontario Inc., including any and all documents and ancillary agreements required to give effect to same. CARRIED 11. PRS16-007 – Injury or Destruction of Trees on Private Property By-law General Committee recommends: THAT Report No. PRS16-007 be received for information. CARRIED 12. PRS16-008 – Facility Sponsorship Program – Aurora Toyota General Committee recommends: THAT Report No. PRS16-008 be received for information. CARRIED 13. Community Recognition Review Advisory Committee Meeting Minutes of January 12, 2016 General Committee recommends: THAT the Community Recognition Review Advisory Committee meeting minutes of January 12, 2016 be received for information. CARRIED General Committee Meeting Report Tuesday, February 2, 2016 Page 8 of 8 8. NOTICES OF MOTION None 9. NEW BUSINESS/GENERAL INFORMATION Councillor Gaertner raised concern regarding a bus parking issue that occurred at the Aurora Family Leisure Complex over the weekend. Staff responded that they are looking into the issue. Councillor Mrakas inquired about when the Door-to-Door Salespeople by-law would be brought to Council. Staff indicated that the by-law should be presented to Council in March. Councillor Pirri inquired about when the Town’s remaining holiday decorations would be taken down. Staff indicated that they will follow up with this matter. Councillor Humfryes noted that there will be a fundraiser for The Welcome Table at the Mardi Gras North event to be held at Aw Shucks restaurant on Thursday, February 4, 2016, at 7 p.m. Councillor Abel added that there is also an anti-bullying fundraiser at Aw Shucks restaurant the same evening. 10. CLOSED SESSION None 11. ADJOURNMENT The meeting was adjourned at 9:34 p.m. MICHAEL THOMPSON, COUNCILLOR STEPHEN M. A. HUYCKE, TOWN CLERK THE REPORT OF THE GENERAL COMMITTEE MEETING OF FEBRUARY 2, 2016 RECEIVED FINAL APPROVAL BY COUNCIL ON FEBRUARY 9, 2016, WITH THE EXCEPTION OF ITEMS 2 AND 10 WHICH WERE APPROVED AS PRESENTED, ITEMS 3 AND 11 WHICH WERE AMENDED, AND ITEM 6 WHICH WAS REFERRED.