MINUTES - General Committee - 20160405
TOWN OF AURORA
GENERAL COMMITTEE MEETING REPORT
Council Chambers
Aurora Town Hall
Tuesday, April 5, 2016
ATTENDANCE
COUNCIL MEMBERS Councillor Gaertner in the Chair; Councillors Abel, Humfryes
(arrived 7:02 p.m.), Kim (arrived 7:02 p.m.), Mrakas, Pirri,
Thom, Thompson, and Mayor Dawe
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Building and By-law
Services, Director of Corporate and Financial Services/
Treasurer, Director of Infrastructure and Environmental
Services, Acting Director of Legal and Legislative
Services/Town Clerk, Director of Parks and Recreation
Services, Director of Planning and Development Services,
Associate Solicitor, and Council/Committee Secretary
The Chair called the meeting to order at 7 p.m.
1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2. APPROVAL OF THE AGENDA
General Committee approved the agenda as circulated by Legal and Legislative
Service, with the following additions:
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Tuesday, April 5, 2016 Page 2 of 7
Item 10 – Memorandum from Acting Director of Legal & Legislative Services/
Town Clerk; Re: Brookfield Homes (Ontario) Ltd. – Vegetation Management
Agreement
Notice of Motion (a) Councillor Abel; Re: Disclosure of Information Regarding
Property Acquisition in the Aurora Promenade Area
CARRIED
3. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 3, 6, 7, and 9 were identified for discussion.
4. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 2, 4, 5, 8, and 10 were identified as items not requiring separate discussion.
General Committee recommends:
THAT the following recommendations respecting the matters listed as “Items Not
Requiring Separate Discussion” be adopted as submitted to the General Committee
and staff be authorized to take all necessary action required to give effect to same:
2. IES16-032 – Backyard Composting Program Update
THAT Report No. IES16-032 be received for information.
4. IES16-034 – Award of Tender IES 2016-18 for the Supply and Installation
of Two New Ice Plant Condensers for the Aurora Community
Centre
THAT Report No. IES16-034 be received; and
THAT Tender IES 2016-018 for capital project #72175 for the supply and
installation of two new Ice Plant Condensers for the Aurora Community
Centre be awarded to CIMCO Refrigeration in the amount of $133,660.00
excluding taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
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Tuesday, April 5, 2016 Page 3 of 7
5. PRS16-016 – Culture and Recreation Grant Semi-Annual Allocation for
March 2016
THAT Report No. PRS16-016 be received for information.
8. Heritage Advisory Committee Meeting Minutes of March 7, 2016
THAT the Heritage Advisory Committee meeting minutes of March 7, 2016,
be received for information.
10. Memorandum from Acting Director of Legal & Legislative Services/Town
Clerk
Re: Brookfield Homes (Ontario) Ltd. – Vegetation Management Agreement
(Added Item)
THAT the memorandum regarding Brookfield Homes (Ontario) Ltd. –
Vegetation Management Agreement be received for information.
CARRIED
5. DELEGATIONS
None
6. PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
None
7. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. BBS16-004 – Mandatory Sewage System Maintenance Inspection
Program for Private Properties
General Committee recommends:
THAT Report No. BBS16-004 be received; and
THAT a public meeting be held to inform property owners of the Sewage
System Maintenance Inspection Program; and
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Tuesday, April 5, 2016 Page 4 of 7
THAT the public meeting be used to introduce a new fee related to the
Sewage System Maintenance Inspection Program in accordance with the
Building Code Act and regulations; and
THAT staff bring forward the necessary amendments to Building By-law No.
5402-12, as amended, to implement the Sewage System Maintenance
Inspection Program to a future Council meeting.
CARRIED
3. IES16-033 – Solar Panel Option for the New Operations Centre
General Committee recommends:
THAT Report No. IES16-033 be received; and
THAT the 2016 Capital Budget be increased by $130,000 for the installation
of a 40 kW solar panel system at the new Operations Centre, to be funded
from the Green Initiatives Reserve fund; and
THAT staff be authorized to negotiate an agreement for the installation of a
40kW solar panel system at the new Operations Centre with our current
vendor Solera; and
THAT the Mayor and Town Clerk be authorized to execute the Agreement
with Solera, including any and all documents and ancillary agreements
required to give effect to same; and
THAT all net energy savings generated from the solar panel system be
returned to the Green Initiatives Reserve fund for a minimum period of 25
years.
CARRIED
6. PRS16-018 – Music Strategy
General Committee recommends:
THAT Report No. PRS16-018 be received; and
THAT the Music Strategy attached to Report No. PRS16-018 be endorsed;
and
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Tuesday, April 5, 2016 Page 5 of 7
THAT staff be directed to apply for funding from the Ontario Music Fund
Grant to support the initiatives identified in the Music Strategy.
CARRIED
7. Accessibility Advisory Committee Meeting Minutes of March 2, 2016
General Committee recommends:
THAT the Accessibility Advisory Committee meeting minutes of March 2,
2016, be received for information.
CARRIED
9. Economic Development Advisory Committee Meeting Minutes of March
10, 2016
General Committee recommends:
THAT the Economic Development Advisory Committee meeting minutes of
March 10, 2016, be received for information.
CARRIED
8. NOTICES OF MOTION
(a) Councillor Abel
Re: Disclosure of Information Regarding Property Acquisition in the
Aurora Promenade Area
(Added Item)
WHEREAS the Town of Aurora believes in accountability and transparency,
while respecting the need to protect taxpayers by discussing confidential
property acquisitions and dispositions in Closed Session; and
WHEREAS Council has made a final decision on a potential acquisition or
disposition of property in the Aurora Promenade Area and does not need to
keep all information confidential;
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to
make public those portions of the confidential Closed Session staff reports
pertaining to the acquisition and disposition of land regarding the Aurora
Promenade Area (15157, 15165 and 15171 Yonge Street) where disclosure
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Tuesday, April 5, 2016 Page 6 of 7
would not be harmful to the Town as determined by the Town’s legal counsel,
and where the Town is not required to maintain confidentiality under the
Municipal Freedom of Information & Protection of Privacy Act; and
BE IT FURTHER RESOLVED THAT the disclosure of the confidential Closed
Session staff reports occur on or prior to Council consideration of the Cultural
Precinct Plan.
9. NEW BUSINESS/GENERAL INFORMATION
Councillor Thompson extended a reminder about the Run or Walk for Southlake to be
held on Sunday, May 1, 2016, and encouraged everyone to sign up and join Team
Aurora.
Councillor Abel extended a reminder about Aurora’s Annual Clean-up Day to be held
on Saturday, April 23, 2016, which will include an appreciation barbecue at Town Park.
Councillor Humfryes extended a reminder about the Bowl for Kids Sake fundraising
event to be held at 1 p.m. on Saturday, April 9, 2016, at Stellar Lanes in Newmarket, in
support of Big Brothers Big Sisters of York.
Councillor Pirri noted that the Aurora Community Arboretum held its Annual General
Meeting on April 4, 2016, and that he and Councillor Abel, on behalf of the Town,
presented the 2016 Community Recognition Awards (Volunteer Service Awards) to
Arboretum volunteers. He extended congratulations and appreciation to all of the
volunteers who serve the community.
Councillor Gaertner noted that a charitable fundraiser would be held at the Aurora
Family Leisure Complex on Saturday, April 9, 2016, in support of YouthSpeak, which
addresses issues related to mental illness, bullying and addiction.
Councillor Gaertner inquired about how to address residents’ concerns regarding the
difficulty of entering onto Henderson Avenue from the side streets during rush hour.
Staff confirmed that, as directed by Council to investigate areas that could benefit from
speed cushions, surveys are being completed for the sites identified by Council and a
report would be forthcoming. Staff suggested that a further Council motion would
facilitate the inclusion of Henderson Avenue in the survey process.
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10. CLOSED SESSION
None
11. ADJOURNMENT
The meeting was adjourned at 7:33 p.m.
WENDY GAERTNER, COUNCILLOR STEPHEN M. A. HUYCKE, TOWN CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING OF APRIL 5, 2016, IS
SUBJECT TO FINAL APPROVAL AND COUNCIL ENDORSEMENT OF THE
RECOMMENDATIONS ON APRIL 12, 2016.