MINUTES - General Committee - 20160216
TOWN OF AURORA
GENERAL COMMITTEE MEETING REPORT
Council Chambers
Aurora Town Hall
Tuesday, February 16, 2016
ATTENDANCE
COUNCIL MEMBERS Councillor Thompson in the Chair; Councillors Gaertner,
Humfryes, Kim, Mrakas, Pirri, Thom, and Mayor Dawe
MEMBERS ABSENT Councillor Abel
OTHER ATTENDEES Chief Administrative Officer, Director of Building and By-law
Services, Director of Corporate and Financial
Services/Treasurer, Director of Infrastructure and
Environmental Services, Acting Director of Legal and
Legislative Services/Town Clerk, Director of Parks and
Recreation Services, Director of Planning and Development
Services, Associate Solicitor, and Council/Committee Secretary
The Chair called the meeting to order at 7 p.m.
1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2. APPROVAL OF THE AGENDA
General Committee approved the agenda as circulated by Legal and Legislative
Service, with the following addition:
Item 16 – LLS16-010 – Canada 150 Ad Hoc Committee Terms of Reference
CARRIED
General Committee Meeting Report
Tuesday, February 16, 2016 Page 2 of 9
3. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 7, 9, 12, 14, and 16 were identified for discussion.
4. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 4, 5, 6, 8, 10, 11, 13, and 15 were identified as items not requiring separate
discussion.
General Committee recommends:
THAT the following recommendations respecting the matters listed as “Items Not
Requiring Separate Discussion” be adopted as submitted to the General Committee
and staff be authorized to take all necessary action required to give effect to same:
4. IES16-015 – Award of Tender IES 2016-03 – Replacement of Dump Truck
and Plow
THAT Report No. IES16-015 be received; and
THAT additional funding in the amount of $5,979.54 be provided for Project No.
34236 – Replacement of Dump Truck and Plow from the Fleet Repair &
Replacement Reserve; and
THAT Tender IES 2016-03 for the supply and delivery of a 2017 dump, sander
and plow truck be awarded to Currie Truck Centre in the amount of $202,417.00
excluding taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements required
to give effect to same.
5. IES16-016 – Award of Tender IES 2016-02 – Replacement of Two Ice
Resurfacers
THAT Report No. IES16-016 be received; and
THAT additional funding in the amount of $5,027.20 be provided for Project
No. 34186 and Project No. 34192, replacement of two (2) ice resurfacers
from the Fleet Repair & Replacement Reserve; and
THAT Tender IES 2016-02 for the supply and delivery of two (2) new ice
resurfacers be awarded to Zamboni Company Limited in the amount of
$172,000.00 excluding taxes; and
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Tuesday, February 16, 2016 Page 3 of 9
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
6. IES16-017 – Facility Projects Status Report
THAT Report No. IES16-017 be received for information.
8. IES16-019 – Traffic Operations and Sightline Safety Concerns on
John West Way and Hollandview Trail/Civic Square Gate
Intersection
THAT Report No. IES16-019 be received; and
THAT parking prohibitions on the east side of John West Way in front of #111
John West Way be moved 25 metres to the north to increase the sightline
distance for westbound motorists on Civic Square Gate (north leg) to see
oncoming southbound traffic on John West Way; and
THAT the necessary by-law be introduced to implement the above
recommendation; and
THAT a letter be sent to #111 John West Way with Council’s adopted
resolution.
10. LLS16-004 – Pending List
THAT Report No. LLS16-004 be received for information.
11. PRS16-009 – Tree Permit Application for 3 Bluegrass Drive
THAT Report No. PRS16-009 be received; and
THAT the application for the removal of trees at 3 Bluegrass Drive be approved in
accordance with By-law No. 4474-03.D being a By-law to authorize the injury or
destruction of trees (Tree Permit By-law); and
THAT the Mayor and Clerk be authorized to execute a Tree Protection and
Compensation Agreement for the purposes of ensuring compliance with the
specific terms and conditions associated with the issuance of the Tree Permit for
3 Bluegrass Drive, including any and all documents and ancillary agreements
required to give effect to same.
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Tuesday, February 16, 2016 Page 4 of 9
13. PDS16-007 – Application for Zoning By-law Amendment
Mattamy (Aurora) Limited
1280 St. John’s Sideroad
Part of Lot 26, Concession 2
File Number: ZBA-2015-14
THAT Report No. PDS16-007 be received; and
THAT Application to Amend the Zoning By-law File: ZBA-2015-14 (Mattamy
(Aurora) Ltd), to rezone the subject lands from “Detached Dwelling Second
Density (R2-95) Exception Zone” to “Major Open Space (O-17) Exception Zone”,
be approved; and
THAT the implementing Zoning By-law Amendment be presented at a future
Council meeting for enactment.
15. Accessibility Advisory Committee Meeting Minutes of February 3, 2016
THAT the Accessibility Advisory Committee meeting minutes of February 3,
2016, be received for information.
CARRIED
5. DELEGATIONS
(a) Nahla Khouri, Resident
Re: Mavrinac Boulevard Lands
General Committee consented on a two-thirds vote to waive the requirements of section
3.8(c) of the Procedural By-law to permit the delegation to speak for more than five minutes.
Ms. Khouri spoke in opposition to the aspects of the draft Parks and Recreation
Master Plan pertaining to the Town-owned Mavrinac Boulevard land. She
explained that, from the perspective of many area residents, there are flaws in
the Plan and urged Council to consider using the land as greenspace or for other
recreational uses.
General Committee received the comments of the delegation for information.
6. PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
None
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Tuesday, February 16, 2016 Page 5 of 9
7. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. BBS16-002 – Proposed Sign By-law
General Committee recommends:
THAT Report No. BBS16-002 be received; and
THAT the sign permit fees in the proposed Sign By-law be set at a minimum of
$150 for permanent signs, and $100 for mobile signs, banner/feather banner and
special event signs; and
THAT the sign permit fees be reviewed in the fall of 2017; and
THAT the proposed Sign By-law be enacted at a future Council meeting.
CARRIED
2. CFS16-004 – Results of Consultation – Differentiated Non-Residential
Development Charge Rates
General Committee recommends:
THAT Report No. CFS16-004 be received; and
THAT no changes be made for the current Development Charges By-law at this
time; and
THAT differentiated non-residential rates which target specifically scoped
employment sectors with lower rates be considered in the preparation of the
Town’s next planned Development Charges By-law renewal in 2019.
CARRIED
3. IES16-012 – Award of Contract for Consulting Services – Building
Condition Assessment Audit, RFP IES 2015-76
General Committee recommends:
THAT Report No. IES16-012 be received; and
THAT the budget for Project 72202 be increased by $24,830 to a revised limit of
$174,830 with funding from the Facilities Repair and Replacement Reserve
Fund; and
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Tuesday, February 16, 2016 Page 6 of 9
THAT the contract for consulting services for fourteen (14) building condition
reports and energy audits (see Table 3) of Town-owned property, RFP IES 2015-
76, be awarded to Stantec Consulting Ltd. for $156,187, excluding taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements required
to give effect to same; and
THAT any rebates received from the Save on Energy program be returned to the
Facilities Repair and Replacement Reserve Fund.
CARRIED
7. IES16-018 – Purchase Order Increase for Contract IES 2015-27 for Supply
of Materials Testing, Inspection Services and Geotechnical
Investigations for Various Projects
General Committee recommends:
THAT Report No. IES16-018 be received; and
THAT, pending satisfactory performance by Soil Engineers Ltd., staff be
authorized to extend Purchase Order No. 542 for options year one (1) and two
(2) of Contract IES 2015-27 for the Supply of Materials Testing, Inspection
Services and Geotechnical Investigations for various projects, in the amount of
$100,000 per year, excluding taxes.
CARRIED
9. IES16-020 – Joint Operations Centre LEED® Status Report
General Committee recommends:
THAT Report No. IES16-020 be received; and
THAT the fee for Onespace Unlimited Inc. be increased from $1,049,284 to
$1,145,944 to be funded within the existing budget.
CARRIED
General Committee Meeting Report
Tuesday, February 16, 2016 Page 7 of 9
12. PDS16-006 – Terms of Reference for the Town of Aurora Design Review
Panel for Heritage Properties
General Committee recommends:
THAT Report No. PDS16-006 be received; and
THAT the Terms of Reference for the Town of Aurora Design Review Panel for
Heritage Properties be approved; and
THAT staff be directed to issue a Request for Expression of Interest for Panel
Members.
CARRIED
14. Community Recognition Review Advisory Committee Meeting Minutes of
February 2, 2016
General Committee recommends:
THAT the Community Recognition Review Advisory Committee meeting minutes
of February 2, 2016 be, received for information.
CARRIED
16. LLS16-010 – Canada 150 Ad Hoc Committee Terms of Reference
General Committee recommends:
THAT Report No. LLS16-010 be received; and
THAT the Terms of Reference for the Canada 150 Ad Hoc Committee,
Attachment 1 to this report, be approved with the following change:
“2. MEMBERSHIP
The Committee shall be comprised of five (5) citizen members
selected by Council.”
CARRIED
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Tuesday, February 16, 2016 Page 8 of 9
8. NOTICES OF MOTION
(a) Councillor Kim
Re: Publication of Purchase and Sale of Lands by the Town
WHEREAS there have been, and continue to be, many land transactions
occurring in the Town of Aurora in which the Town of Aurora is a participant;
and
WHEREAS the number of these transactions is significant and impacts the
Town’s finances and budget; and
WHEREAS the residents of the Town would like to have easy access to the
information; and
WHEREAS this information is not currently available on the Town of Aurora’s
public website;
NOW THEREFORE BE IT HEREBY RESOLVED THAT, subject to the
requirements of the Municipal Freedom of Information and Protection of
Privacy Act, the Town of Aurora make available on its public website no later
than June 30, 2016, a list of all completed land transactions (acquisitions and
dispositions), including those completed within the previous five (5) years,
that includes the following information:
(a) the property address;
(b) the names of the parties to the transaction;
(c) the closing date of the transaction;
(d) the purchase/sale price, with any taxes paid as part of the transaction
separated out where possible; and
BE IT FURTHER RESOLVED THAT the following types of land transactions
be excluded from the list published on the Town’s website:
(a) transfers of land for a nominal amount;
(b) transfers of land pertaining to the registration of subdivisio n agreements;
and
(c) transfers of land pertaining to property tax sales.
9. NEW BUSINESS/GENERAL INFORMATION
Mayor Dawe and Councillor Humfryes commended staff on a successful Arctic
Adventure event on Family Day.
General Committee Meeting Report
Tuesday, February 16, 2016 Page 9 of 9
Councillor Thom extended appreciation to the Canada 150 Ad Hoc Committee
members for their participation in the first Committee meeting held on Thursday,
February 11, 2016.
Councillor Kim inquired about the status of a parking situation near McKenzie Marsh.
Staff advised that the property owner has been contacted and gave a brief update.
Councillor Kim inquired about the status of the winter maintenance budget. Staff
advised that there could be a reduction in the budget based on the amount of material
used on winter road maintenance this season.
Councillor Pirri inquired about the process being taken towards hosting the Municipal
Summit on golf course redevelopment.
10. CLOSED SESSION
None
11. ADJOURNMENT
The meeting was adjourned at 9:11 p.m.
MICHAEL THOMPSON, COUNCILLOR STEPHEN M. A. HUYCKE, TOWN CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING OF FEBRUARY 2, 2016, IS
SUBJECT TO FINAL APPROVAL BY COUNCIL ON FEBRUARY 23, 2016.