MINUTES - General Committee - 20151103
TOWN OF AURORA
GENERAL COMMITTEE MEETING REPORT
Council Chambers
Aurora Town Hall
Tuesday, November 3, 2015
ATTENDANCE
COUNCIL MEMBERS Councillor Abel in the Chair; Councillors Gaertner, Humfryes,
Kim, Mrakas, Pirri, Thom, Thompson, and Mayor Dawe
MEMBERS ABSENT None
OTHER ATTENDEES Interim Chief Administrative Officer, Director of Building and
By-law Services, Director of Corporate and Financial
Services/Treasurer, Director of Infrastructure and
Environmental Services, Director of Legal and Legislative
Services/Town Solicitor, Director of Parks and Recreation
Services, Director of Planning and Development Services,
Town Clerk, and Council/Committee Secretary
The Chair called the meeting to order at 7:01 p.m.
1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
Councillor Humfryes declared a pecuniary interest respecting Item 11, CFS15-047 –
Central York Fire Services Budget for Aurora Comment, as a family member is
employed by the Central York Fire Services.
2. APPROVAL OF THE AGENDA
General Committee consented on a two-thirds vote that the requirements of section
3.8(a) of the Procedural By-law be waived to permit the addition of Delegation (i) Tim
Jones, Member of Community Recognition Review Ad Hoc Committee; Re: Item 10 –
Community Recognition Review Ad Hoc Committee Meeting Minutes of October 27,
2015.
General Committee Meeting Report
Tuesday, November 3, 2015 Page 2 of 11
General Committee approved the agenda as circulated by Legal and Legislative
Services, with the following changes:
WITHDRAWN: Delegation (b) Jim Tree, Manager, Parks; Re: Item 5 – PR15-033
– McMahon Park Neighbourhood Garden Public Survey Results
WITHDRAWN: Item 2 – IES15-064 – Extension of Janitorial Services Contract
Delegation (d) Jim Tree, Manager, Parks; Re: Item 6 – PR15-034 – Pedestrian
Underpasses – Leslie Street and St. John’s Sideroad
Delegation (e) Klaus Wehrenberg, Resident; Re: Item 5 – PR15-033 – McMahon
Park Neighbourhood Garden Public Survey Results
Delegation (f) Klaus Wehrenberg, Resident; Re: Item 6 – PR15-034 – Pedestrian
Underpasses – Leslie Street and St. John’s Sideroad
Delegation (g) Catherine Cook, Resident; Re: Item 5 – PR15-033 – McMahon
Park Neighbourhood Garden Public Survey Results
Delegation (h) Fire Chief Ian Laing, Central York Fire Services; Re: Item 11 –
CFS15-047 – Central York Fire Services Budget for Aurora Comment
Delegation (i) Tim Jones, Member of Community Recognition Review Ad Hoc
Committee; Re: Item 10 – Community Recognition Review Ad Hoc Committee
Meeting Minutes of October 27, 2015
Item 11 – CFS15-047 – Central York Fire Services Budget for Aurora Comment
Closed Session Item 1 – Litigation or potential litigation including matters before
administrative tribunals, affecting the Town or a Local Board (section 239(2)(e)
of the Municipal Act, 2001); Re: Verbal Update from Town Solicitor regarding
Ontario Municipal Board Appeal – 497 Wellington Street West.
3. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 3, 4, 5, 6, and 7 were identified for discussion.
4. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 1, 8, 9, 10, and 11 were identified as items not requiring separate discussion.
General Committee Meeting Report
Tuesday, November 3, 2015 Page 3 of 11
General Committee recommends:
THAT the following recommendations respecting the matters listed as “Items Not
Requiring Separate Discussion” be adopted as submitted to the General Committee
and staff be authorized to take all necessary action required to give effect to same:
1. IES15-063 – Acceptance of Municipal Services – Bayview Meadows, Phase
2 & 3 (St. John’s Road Development Corp.), Registered Plan
65M-4075, 65M-4079, 65M-4082
THAT Report No. IES15-063 be received; and
THAT ownership, operation and maintenance of the works within the roads,
rights-of-way, and other lands dedicated to the Town contained within Plan 65M-
4075, 65M-4079, 65M-4082, being Bayview Meadows Subdivision, Phase 2 & 3,
by St. John’s Road Development Corp, be assumed as detailed in Report No.
IES15-063; and
THAT the necessary by-law be brought forward for enactment to assume for
public use the highways within Plan 65M-4075, 65M-4079, 65M-4082 and to
establish as public highway any applicable reserves.
2. IES15-064 – Extension of Janitorial Services Contract
Item withdrawn on approval of agenda.
8. PL15-082 – Applications for Exemption from Part Lot Control:
Mattamy (Aurora) Limited, Blocks 251, 252 and 253,
Plan 65M-4461, File No.: PLC-2015-08
Paradise Homes Inc., Blocks 155, 159 and 162,
Plan 65M-4424, File No.: PLC-2015-09
THAT Report No. PL15-082 be received; and
THAT the following Applications for Exemption from Part Lot Control be
approved:
• Mattamy (Aurora) Limited to divide Blocks 251, 252 and 253 on Plan 65M-
4461 into fourteen (14) separate lots for townhouse units; and
• Paradise Homes Inc. to divide Blocks 155, 159 and 162 on Plan 65M-4424
into fourteen (14) separate lots for townhouse units; and
General Committee Meeting Report
Tuesday, November 3, 2015 Page 4 of 11
THAT the Part Lot Control Exemption By-laws be enacted at the next available
Council meeting.
9. Memorandum from Manager of Special Projects
Re: Preparation of an Events Package
THAT the memorandum regarding Preparation of an Events Package be
received for information.
10. Community Recognition Review Ad Hoc Committee Meeting Minutes of
October 27, 2015
THAT the Community Recognition Review Ad Hoc Committee meeting minutes
of October 27, 2015, be received; and
THAT the Community Recognition Review Ad Hoc Committee recommend to
Council:
1. Memorandum from Acting Manager of Corporate Communications
Re: 2016 Proposed Community Recognition Awards Plan
THAT the 2016 Proposed Community Recognition Awards Plan, as
amended by the Community Recognition Review Ad Hoc Committee, be
brought forward to the General Committee meeting of November 3, 2015,
for Council’s approval.
New Business Motion No. 1
THAT a policy be established by Council to eliminate the use of
individual names for Town-sanctioned awards.
New Business Motion No. 2
THAT the mandate of the Community Recognition Review Ad Hoc
Committee be extended to permit the Committee to continue working on
branding of the event and to ensure a smooth transition into the Awards
ceremony.
11. CFS15-047 – Central York Fire Services Budget for Aurora Comment
(Added Item)
THAT Report No. CFS15-047 be received; and
General Committee Meeting Report
Tuesday, November 3, 2015 Page 5 of 11
THAT Council provide its comments by way of resolution(s) to be conveyed to
Newmarket Council for consideration during their final budget reviews and
approvals in respect of the 2016 Budget for Central York Fire Services.
CARRIED
5. DELEGATIONS
(a) Bob McRoberts, Resident
Re: Item 5 – PR15-033 – McMahon Park Neighbourhood Garden
Public Survey Results
Mr. McRoberts expressed his opposition to a community garden being located in
McMahon Park. He also expressed agreement with the concept of providing
some land for a community garden.
General Committee received and referred the comments of the delegation to
Item 5.
(b) Jim Tree, Manager, Parks
Re: Item 5 – PR15-033 – McMahon Park Neighbourhood Garden
Public Survey Results
Item withdrawn on approval of agenda.
(c) Jim Tree, Manager, Parks
Re: Item 7 – PR15-035 – Tree Removal/Pruning and Compensation
Policy
Mr. Tree presented an overview of the purpose for implementing a Tree
Removal/Pruning and Compensation Policy, and provided facts regarding the
Town’s tree canopy and comparisons to other municipalities.
General Committee received and referred the comments of the delegation to
Item 7.
(d) Jim Tree, Manager, Parks
Re: Item 6 – PR15-034 – Pedestrian Underpasses – Leslie Street and St.
John’s Sideroad
(Added Item)
General Committee Meeting Report
Tuesday, November 3, 2015 Page 6 of 11
Mr. Tree presented an overview of the Leslie Street underpass locations A, B, C,
and D, including the history, timing, funding, and rationale with respect to the
Trails Master Plan vision and public consultation.
General Committee received and referred the comments of the delegation to
Item 6.
(e) Klaus Wehrenberg, Resident
Re: Item 5 – PR15-033 – McMahon Park Neighbourhood Garden Public
Survey Results
(Added Item)
Delegation (e) was heard following Delegation (f).
Mr. Wehrenberg stated his opposition to the staff recommendation, expressed his
support of an allotment garden program as detailed in the Town’s Parks and
Recreation Master Plan, and requested that the alternative options in the staff
report be considered.
General Committee received and referred the comments of the delegation to
Item 5.
(f) Klaus Wehrenberg, Resident
Re: Item 6 – PR15-034 – Pedestrian Underpasses – Leslie Street and St.
John’s Sideroad
(Added Item)
Mr. Wehrenberg expressed his support of the staff recommendation and
requested that Council approve all three pedestrian underpasses, which were
identified in the Town’s Trails Master Plan. He noted survey results which
indicated that a majority of the respondents would support the Town increasing its
investment in off-road trails.
General Committee received and referred the comments of the delegation to
Item 6.
(g) Catherine Cook, Resident
Re: Item 5 – PR15-033 – McMahon Park Neighbourhood Garden Public
Survey Results
(Added Item)
General Committee Meeting Report
Tuesday, November 3, 2015 Page 7 of 11
Ms. Cook expressed her support of a community garden being located in
McMahon Park and noted that a majority of the survey respondents also
supported a community garden in that location.
General Committee received and referred the comments of the delegation to
Item 5.
(h) Fire Chief Ian Laing, Central York Fire Services
Re: Item 11 – CFS15-047 – Central York Fire Services Budget for Aurora
Comment
(Added Item)
General Committee consented on a two-thirds vote that the requirements of section
3.8(c) of the Procedural By-law be waived to permit the delegation to speak for more
than five minutes.
Fire Chief Laing presented an overview of the 2016 Budget submission for
Central York Fire Services, including elements of the 2016 Operating Budget,
cost allocations, 2016 Operating Budget drivers, and 2016 Capital Projects.
General Committee received and referred the comments of the delegation to
Item 11.
(i) Tim Jones, Member of Community Recognition Review Ad Hoc Committee
Re: Item 10 – Community Recognition Review Ad Hoc Committee Meeting
Minutes of October 27, 2015
(Added Item)
Mr. Jones expressed his appreciation to the members of the Community
Recognition Review Ad Hoc Committee and members of Council for their
support in this initiative. He noted the importance of recognizing volunteers and
the ongoing need to inspire volunteerism.
General Committee received the comments of the delegation for information.
6. PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
None
7. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
General Committee Meeting Report
Tuesday, November 3, 2015 Page 8 of 11
3. IES15-065 – Northern Six Waste Collection Contract Update
General Committee recommends:
THAT Report No. IES15-065 be received for information.
CARRIED
4. LLS15-059 – 2016 Council and Committee Meeting Calendar
General Committee recommends:
THAT Report No. LLS15-059 be received; and
THAT the requirements of sections 2.3 and 2.6 of the Procedural By-law be
waived to permit the adoption of the 2016 Council and Committee meeting
schedule attached to this report as Attachment #1; and
THAT the Special Council – Public Planning meeting to consider the
Highland Gate Developments Inc. applications be scheduled prior to the
end of January 2016; and
THAT the Meeting Calendar be amended by the addition of two Council
meetings on the dates of July 26 and August 23, 2016; and
THAT the 2016 Council and Committee Meeting Calendar, attached to this report
as Attachment #1, as amended, be approved; and
THAT the Town Clerk be authorized to make amendments to the 2016 Council
and Committee Meeting Calendar as required.
CARRIED AS AMENDED
5. PR15-033 – McMahon Park Neighbourhood Garden Public Survey Results
General Committee consented to consider Item 5 prior to consideration of Item 3.
General Committee recommends:
THAT Report No. PR15-033 be received; and
THAT a Neighbourhood Garden in McMahon Park not be implemented; and
THAT staff be directed to pursue an alternative location for a
neighbourhood garden and report back to Council.
CARRIED AS AMENDED
General Committee Meeting Report
Tuesday, November 3, 2015 Page 9 of 11
6. PR15-034 – Pedestrian Underpasses – Leslie Street and St. John’s
Sideroad
General Committee consented to consider Item 6 following consideration of Item 3.
General Committee recommends:
THAT Report No. PR15-034 be received; and
THAT the construction of Underpasses C and D, as outlined in this report,
and in accordance with the Town of Aurora Trails Master Plan, be approved;
and
THAT funding in the amount of $212,882 be approved; and
THAT 90% of the funds required to construct the underpasses be allocated
from the applicable Development Charge Reserve and that the remaining
10% funding be allocated from the applicable Parks and Recreation related
reserves; and
THAT staff be directed to enter into an Agreement with The Regional
Municipality of York to facilitate the process of construction of the two
underpasses, the associated financial arrangements, and any matters dealing
with the future operation and maintenance of these underpasses; and
THAT the Town only consider proceeding with the construction of
Underpass A in the event that funding is provided by The Regional
Municipality of York; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Form of Agreement including any and all documents and ancillary
agreements required to give effect to same.
CARRIED AS AMENDED
7. PR15-035 – Tree Removal/Pruning and Compensation Policy
General Committee recommends:
THAT Report No. PR15-035 be received; and
THAT Report No. PR15-035 and the following recommendation be deferred to
the General Committee meeting of November 17, 2015, for consideration:
General Committee Meeting Report
Tuesday, November 3, 2015 Page 10 of 11
THAT the draft Tree Removal/Pruning and Compensation Policy attached to
Report No. PR15-035 be approved; and
THAT the draft Tree Removal/Pruning and Compensation Policy be
applicable to all planning applications that are currently under review by the
Town, provided the applicants have been duly notified of this draft Policy
and are currently complying with the said draft Policy; and
THAT the Tree Removal/Pruning and Compensation Policy come into full
force for all new requests or applications received by the Town as of
December 1, 2015.
CARRIED
8. NOTICES OF MOTION
(a) Councillor Mrakas
Re: Door-to-Door Salespeople
WHEREAS the financial well-being and personal safety of Aurora residents is of
the upmost importance; and
WHEREAS Aurorans—especially seniors—need more protection from unethical,
misleading and/or aggressive door-to-door salespeople; and
WHEREAS Part IV of the Municipal Act, 2001 authorizes the council of every
local municipality to pass by-laws for licensing, regulating and governing any
business carried on within the municipality; and
WHEREAS Council considers it desirable to exercise this authority for the
purposes of health and safety, nuisance control and consumer protection;
NOW THEREFORE BE IT HEREBY RESOLVED THAT The Town of Aurora
staff develop a By-law that would regulate and control door to door sales,
solicitation and distribution of advertising material; and
BE IT FURTHER RESOLVED THAT said By-law be brought back to Council for
approval in the first quarter of 2016.
9. NEW BUSINESS/GENERAL INFORMATION
Councillor Thompson inquired about whether York Regional Council would be
considering the matter of the election of the Regional Chair at an upcoming meeting.
Mayor Dawe advised that a notice of motion had not yet come forward.
General Committee Meeting Report
Tuesday, November 3, 2015 Page 11 of 11
10. CLOSED SESSION
General Committee resolved into Closed Session, following adjournment, to consider
the following matter:
1. Litigation or potential litigation including matters before administrative
tribunals, affecting the Town or a Local Board (section 239(2)(e) of the
Municipal Act, 2001); Re: Verbal Update from Town Solicitor regarding
Ontario Municipal Board Appeal – 497 Wellington Street West.
(Added Item)
11. ADJOURNMENT
The meeting was adjourned at 9:42 p.m.
JOHN ABEL, COUNCILLOR STEPHEN M. A. HUYCKE, TOWN CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING OF NOVEMBER 3, 2015, IS
SUBJECT TO FINAL APPROVAL AND COUNCIL ENDORSEMENT OF THE
RECOMMENDATIONS ON NOVEMBER 10, 2015.