MINUTES - General Committee - 20151005
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE – 2016 BUDGET REVIEW
MEETING MINUTES
Council Chambers
Aurora Town Hall
Monday, October 5, 2015
ATTENDANCE
COUNCIL MEMBERS Mayor Dawe in the Chair; Councillors Abel, Gaertner, Humfryes
(departed 12:04 p.m.), Mrakas, Pirri (arrived 11:59 p.m.), and
Thompson
MEMBERS ABSENT Councillors Kim and Thom
OTHER ATTENDEES Chief Administrative Officer, Acting Director of Building and By-law
Services, Director of Corporate and Financial Services/Treasurer,
Director of Infrastructure and Environmental Services, Director of
Legal and Legislative Services/Town Solicitor, Director of Parks and
Recreation Services, Director of Planning and Development
Services, Manager of Financial Planning, Deputy Clerk/Council &
Committee Coordinator, and Council/Committee Secretary
The Chair called the meeting to order at 9:07 a.m.
General Committee consented to recess the meeting at 10:49 a.m. and reconvened the meeting
at 11:07 a.m.
General Committee consented to recess the meeting at 12:04 p.m. and reconvened the meeting
at 1:04 p.m.
1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of Interest
Act.
Special General Committee – 2016 Budget Review Meeting Minutes
October 5, 2015 Page 2 of 6
2. APPROVAL OF THE AGENDA
General Committee approved the agenda as circulated by Legal and Legislative Services.
3. PUBLIC CONSULTATION – OPEN SESSION – OPPORTUNITY FOR MEMBERS OF
THE PUBLIC TO PROVIDE INPUT REGARDING THE 2016 BUDGET
No members of the public came forward.
4. DELEGATIONS
None
5. CONSIDERATION OF ITEMS
1. Review of Town’s 2015 Asset Management Plan (AMP)
General Committee recommends:
THAT the Town’s 2015 Asset Management Plan be received; and
THAT the Town’s 2015 Asset Management Plan be approved.
CARRIED
2. Review of 2015 Ten Year Capital Investment Plan
General Committee recommends:
THAT the 2015 Ten Year Capital Investment Plan be received for information.
CARRIED
3. Status of Reserve Health
General Committee recommends:
THAT the Status of Reserve Health be received for information.
CARRIED
Special General Committee – 2016 Budget Review Meeting Minutes
October 5, 2015 Page 3 of 6
4. Review of 2016 Draft Repair & Replacement Capital Projects
General Committee recommends:
THAT the 2016 Draft Repair & Replacement Capital Projects be received; and
THAT the following 2016 Draft Repair & Replacement Capital Projects be approved
as presented:
72175 ACC - Improvement of Aurora Community Centre
72240 SARC - Replacement of Floor Scrubber
72247 AFLC - Whirlpool and Pool Heaters
34186 Olympia/ST95 (#592)
34192 Olympia/ST95 (#594)
34236 Frt/FL80 (#31)
34239 3 Tonne Truck (#16)
73275 Sports Field Top Dresser (#236)
31025 Asphalt Paving - Old Bloomington Rd
31105 Recon - Haida Dr & Trillium Dr
31109 Recon - Kennedy St W & Temperance St
31111 Recon - Catherine Ave
31112 Recon - Industrial Pkwy S - Wellington to Industry St
31113 Recon - Murray Dr (Section) and Pinehurst Crt
31114 Recon - Ransom Crt and Ransom St
31144 Field Asset Data Wireless Devices
34611 S/W Repair - Henderson/Tamarac/Poplar
73134 Parks/ Trails Signage Strategy Study & Implementation
73154 Playground Surface Restoration
73189 Artificial Turf Repair - soccer goal areas
73193 Parks - Bridge Assessment
73208 Playground Replacement - James Lloyd Park
73228 Tennis Court Resurface - Fleury Park
73229 Tennis Court Resurface - Summit Park
73230 Tennis Court Resurface - McMahon Park
73235 Walkway Repaving - James Lloyd Park
73242 Improvements to Fleury Park Washroom Facility
14012 Financial System Upgrade
14047 Computer & Related Infrastructure
41009 3 Phase Electrical Power
43044 Bulk Meter Installation; and
THAT the following 2016 Draft Repair & Replacement Capital Projects, which
were pulled for discussion, be approved as presented:
72188 Tennis Club - Exterior Windows
72204 Cameras - HDIP
72221 SARC - Improvement to Stronach Aurora Recreation Complex
72238 TH - Council Chambers A/V System
Special General Committee – 2016 Budget Review Meeting Minutes
October 5, 2015 Page 4 of 6
72241 89 Mosley - Rehabilitation of the Armoury
72248 Library - Brick Repairs
34711 Streetlight Poles - Bayview
73160 Emerald Ash Borer Management Program
73268 Wildlife Park - North Dam Rehabilitation
12002 Accessibility Committee
43038 Water Meter Replacement
43047 Decommission Well House Behind Ransom Crt; and
THAT the following 2016 Draft Repair & Replacement Capital Projects be given
conditional budget approval pending a further detailed report to Council prior
to bid solicitation or spending, or following detailed design:
24010 Building Dept Counter Enhancements
72201 Work Station Refresh, Carpet, etc.
72219 22 Church St/Library - Exterior Repairs
CARRIED
5. Review of 2016 Draft Growth & New Capital Projects
General Committee recommends:
THAT the 2016 Draft Growth & New Capital Projects be received; and
THAT the following 2016 Draft Growth & New Capital Projects be approved as
presented:
12016 Customer Care Centre Implementation
12025 Customer Relationship Management (CRM)
24011 Mobile Devices for BBS
72250 AFLC - Roof Top Unit
34238 Streetsweeper
34627 S/W - Industrial Pkwy N - E Side, AFLC - St. John's, W Side
Montessori School to St John's
34629 S/W - Mary St - Industrial Pkwy S - Wellington St W
41010 SCADA Monitoring System
73085 Arboretum Development
81015 Community Improvement Plan; and
THAT the following 2016 Draft Growth & New Capital Projects, which were
pulled for discussion, be approved as presented:
41006 Sanitary Sewer on Leslie St to Service 2C Lands
24012 Bylaw Permit Parking Program
14065 Mobility Solutions; and
Special General Committee – 2016 Budget Review Meeting Minutes
October 5, 2015 Page 5 of 6
General Committee consented to consider Project 73279 before Project 73177.
THAT consideration of budget approval for the following 2016 Draft Growth &
New Capital Projects be deferred, pending a further detailed report to Council:
73279 Leslie Street Underpass A; and
THAT the funding source for Project 73279 - Leslie Street Underpass A be
amended to Roads and Related Development Charges Reserve Fund; and
THAT the following 2016 Draft Growth & New Capital Projects be given
conditional budget approval pending a further detailed report to Council prior
to bid solicitation or spending, or following detailed design:
73177 Regionally Approved Pedestrian Underpass; and
THAT the funding source for Project 73177 - Regionally Approved Pedestrian
Underpass be amended to Road and Related Development Charges Reserve
Fund; and
THAT the following 2016 Draft Growth & New Capital Project be deferred to the
2017 Budget cycle:
81016 Promenade Streetscape Design & Implementation Plan Capital
Works; and
THAT the following 2016 Draft Growth & New Capital Project be reclassified as
a 2016 Draft Repair & Replacement Capital Project:
31151 Streetlights; and
THAT the funding source for Project 31151- Streetlights be amended to Roads
and Related Repair and Replacement Reserve Funds; and
THAT Project 31151- Streetlights be approved.
CARRIED
6. Review of 2016 Draft Studies & Other Capital Projects
General Committee consented to consider Item 6 prior to consideration of Item 5.
General Committee recommends:
THAT the 2016 Draft Studies & Other Capital Projects be received; and
Special General Committee – 2016 Budget Review Meeting Minutes
October 5, 2015 Page 6 of 6
THAT the following 2016 Draft Studies & Other Capital Projects be approved as
presented:
81001 Official Plan Review/Conformity to Places to Grow
42059 Storm Sewer Reserve Fund and Rates Study
CARRIED
6. ADJOURNMENT
The meeting was adjourned at 2:12 p.m.
GEOFFREY DAWE, MAYOR PATTY THOMA, DEPUTY CLERK
THE MINUTES OF THE SPECIAL GENERAL COMMITTEE – 2016 BUDGET REVIEW
MEETING OF OCTOBER 5, 2015 WERE RECEIVED BY COUNCIL ON OCTOBER 27, 2015.