MINUTES - General Committee - 20150922
TOWN OF AURORA
GENERAL COMMITTEE MEETING REPORT
Council Chambers
Aurora Town Hall
Tuesday, September 22, 2015
ATTENDANCE
COUNCIL MEMBERS Councillor Mrakas in the Chair; Councillors Abel, Humfryes, Kim,
Pirri, Thom, Thompson, and Mayor Dawe
MEMBERS ABSENT Councillor Gaertner
OTHER ATTENDEES Interim Chief Administrative Officer, Director of Building and By-law
Services, Director of Corporate and Financial Services/Treasurer,
Director of Infrastructure and Environmental Services, Director of
Legal and Legislative Services/Town Solicitor, Director of Parks and
Recreation Services, Director of Planning and Development
Services, Town Clerk, and Council/Committee Secretary
The Chair called the meeting to order at 7 p.m.
1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of Interest
Act.
2. APPROVAL OF THE AGENDA
General Committee approved the agenda as circulated by Legal and Legislative Services.
3. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 4, 5, 6, 9, 10, 14, 15, and 17 were identified for discussion.
4. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
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Tuesday, September 22, 2015 Page 2 of 9
Items 7, 8, 11, 12, 13, and 16 were identified as items not requiring separate discussion.
General Committee recommends:
THAT the following recommendations respecting the matters listed as “Items Not Requiring
Separate Discussion” be adopted as submitted to the General Committee and staff be
authorized to take all necessary action required to give effect to same:
7. IES15-055 – Joint Operations Centre Pre-selected Furniture Purchase
THAT Report No. IES15-055 be received; and
THAT, notwithstanding any provisions of the Procurement By-law, Teknion Limited be
awarded the contract for the supply and install of the new Joint Operations Centre’s
system furniture and architectural wall systems for an upset limit of $315,000 plus
taxes; and
THAT the Director of Infrastructure & Environmental Services be authorized to
execute the necessary agreements regarding the award of the contract, including any
and all documents and ancillary agreements required to give effect to same.
8. IES15-056 – Purchase Order Increase for Sidewalk and Curb Repair
THAT Report No. IES15-056 be received; and
THAT Purchase Order No. 97 for Pencon Construction Canada be increased by
$50,000, to an upset limit of $200,000 (excluding HST), for the Removal and
Replacement of Concrete Sidewalk/Concrete Curb & Gutters.
11. PL15-071 – Removal of (H) Holding Provision, Zoning By-law Amendment
Application, Casing Developments Inc., 1114 Wellington Street
East, File: ZBA-2006-03(H-1)
THAT Report No. PL15-071 be received; and
THAT Application ZBA-2006-03 (H-1) to remove the Holding (H) provisions from the
subject lands as detailed in Report No. PL15-071 be approved; and
THAT the necessary removal of the Holding provisions by-law as referred to in Report
No. PL15-071 be enacted at the next available Council meeting.
12. PL15-072 – Request for Street Name Approval, Brookfield Homes (Ontario)
Limited, 2C Planning Area, File: SUB-2011-04
THAT Report No. PL15-072 be received; and
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Tuesday, September 22, 2015 Page 3 of 9
THAT the following street name be approved for the proposed road within the
approved Draft Plan of Subdivision, File SUB-2011-04:
STREET “A” WARREN MCBRIDE CRESCENT
13. PL15-075 – Planning Applications Status List
THAT Report No. PL15-075 be received for information.
16. Environmental Advisory Committee Meeting Minutes of September 3, 2015
THAT the Environmental Advisory Committee meeting minutes of September 3,
2015, be received for information.
CARRIED
5. DELEGATIONS
(a) Gary Templeton, representing owner of 32 Wellington Street East
Re: Item 17 – Heritage Advisory Committee Meeting Minutes of
September 9, 2015; Sub-item 7 – Memorandum from Planner; Re:
Additional Information to Heritage Advisory Committee Report No. HAC15-
007 – 32 Wellington Street East, Final Disposition of the “David W. Doan
House” Designated under Part IV of the Ontario Heritage Act
Mr. Templeton provided background information to the owner’s application and the
development at 32 Wellington Street East. He expressed concurrence with the staff
recommendation, with the exception of the stipulation that the owner contribute
$30,000 to the Town of Aurora’s Heritage Reserve Fund. Mr. Templeton stated that
this condition was unwarranted, considering the costs incurred by the owner in their
efforts to preserve the building façade, and requested that this condition be removed.
General Committee received and referred the comments of the delegation to Item 17.
6. PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
None
7. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. IES15-052 – Award of Contract – Town-wide Conversion to L.E.D. Street
Lighting
General Committee Meeting Report
Tuesday, September 22, 2015 Page 4 of 9
General Committee recommends:
THAT Report No. IES15-052 be received; and
THAT the Investment Grade Audit submitted by RealTerm Energy be received; and
THAT capital project #34709 be funded in the amount of $3,267,700 with external
debenture financing with Infrastructure Ontario, with repayments funded from
operational savings gained through the project, per the sample repayments schedule
contained in this report; and
THAT this report satisfy Council’s previous conditional budget approval and that staff
be authorized to proceed with Capital Project #34709, L.E.D. Street Lighting
Conversion; and
THAT a contract be awarded to RealTerm Energy for the Town-wide conversion of
street lighting to L.E.D. lights for $3,211,159 excluding taxes; and
THAT the Treasurer be authorized to arrange debenture financing with Infrastructure
Ontario at prevailing interest rates and terms for an upset limit of $3,267,700 being the
contract amount excluding taxes, plus the non-recoverable portion of HST; and
THAT the necessary financing by-law(s) be presented to Council to authorize same;
and
THAT the Mayor and Town Clerk, or the Treasurer, be authorized to execute any and
all documents and agreements necessary for same, including any required to arrange
for the necessary approvals from York Region; and
THAT upon completion of the debenture issuance, and settlement with the vendor,
that a report be presented to Council with the final details of the financing, including an
updated payment schedule for information purposes.
CARRIED
2. IES15-053 – Facility Projects Status Report
General Committee recommends:
THAT Report No. IES15-053 be received; and
THAT Purchase Order No. 20149 for Gerrits Engineering be increased from $40,000
to $68,600 excluding taxes for ongoing civil works engineering and support services
for the Joint Operations Centre.
CARRIED
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Tuesday, September 22, 2015 Page 5 of 9
3. BBS15-010 – One-Year OSPCA Contract Renewal
General Committee recommends:
THAT Report No. BBS15-010 be received; and
THAT the Town exercise the extension option in the current Animal Control Services
agreement between the Town of Aurora and Ontario Society for the Prevention of
Cruelty to Animals (OSPCA) for a period of one (1) year from January 1 to December
31, 2016, subject to the terms of the agreement at a cost of $209,643.36 plus CPI; and
THAT the Mayor and Town Clerk be authorized to execute the amending agreement,
including any and all documents and ancillary agreements to give effect to same.
CARRIED
4. CAO15 -012 – Canada 150
General Committee recommends:
THAT Report No. CAO15-012 be received; and
THAT staff be authorized to apply for a Canada 150 Fund grant from the Government
of Canada, to cover 100 per cent of costs for stand-alone events; and
THAT the Town proceed with advertising for five (5) members of the public to
volunteer on a Canada 150 Ad Hoc Committee, pending notification from the
Government of Canada of a successful grant application.
CARRIED
5. CFS15-037 – Council Budget Process, Policies and Directives
General Committee recommends:
THAT General Committee comments and discussion be referred to staff for
preparation of an updated Council Budget Process, Policies and Directives report for
adoption and recommendation at a future General Committee meeting.
CARRIED
6. IES15-054 – Speed Cushions Pilot Project Progress Report
General Committee recommends:
THAT Report No. IES15-054 be received for information.
CARRIED
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Tuesday, September 22, 2015 Page 6 of 9
9. LLS15-053 – Pending List
General Committee recommends:
THAT Report No. LLS15-053 be received for information.
CARRIED
10. LLS15-054 – Heritage Advisory Committee Vacancies
General Committee recommends:
THAT Report No. LLS15-054 be received; and
THAT the Heritage Advisory Committee Terms of Reference be amended to change
the number of Honorary Members from two (2) to one (1); and
THAT the Heritage Advisory Committee Terms of Reference be further
amended to change the number of Citizen Members from five (5) to six (6).
CARRIED AS AMENDED
14. PL15-076 – Community Improvement Plan Incentive Program Application,
15032 Yonge Street (Northwest corner of Yonge and Kennedy
Streets)
General Committee recommends:
THAT Report No. PL15-076 be received; and
THAT the applications made by the Owner of 15032 Yonge Street for both the
Building Restoration, Renovation & Improvement Program and the Heritage Property
Tax Relief be granted.
CARRIED
15. PR15-030 – Award of RFP PRS 2015-63 Repurposing Study of Five Town
Facilities
General Committee recommends:
THAT Report No. PR15-030 be received; and
THAT Council engage the services of AECOM Canada Architects Ltd. in the amount
of $46,595.00 excluding HST.
CARRIED
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Tuesday, September 22, 2015 Page 7 of 9
17. Heritage Advisory Committee Meeting Minutes of September 9, 2015
General Committee consented to move forward Item 17 for consideration prior to Item 1.
General Committee recommends:
THAT the Heritage Advisory Committee meeting minutes of September 9, 2015, be
received; and
THAT the Heritage Advisory Committee recommend to Council:
1. HAC15-009 – Proposed Demolition of Existing Second Storey to a Listed
Heritage Building, 45 Mosley Street
THAT the proposed demolition of the existing second storey at 45 Mosley Street
be supported for the purpose of reconstructing a new second storey for the
existing dwelling; and
THAT a wood plaque indicating the history of the building be included on the
property, subject to approval of the Director of Planning and Development
Services.
2. HAC15-010 – Demolition Application for a Structure on a Designated
Heritage Property, Demolition of an Accessory Barn, 15342
Yonge Street, NE-HCD-HPA-15-04
THAT should Heritage Permit Application (NE-HCD-HPA-15-04) to permit the
demolition of the existing 1 1/2 storey accessory barn on 15432 Yonge Street,
designated under Part IV of the Ontario Heritage Act be supported, that the
recommended conditions set out by staff be included; and
THAT the Town Curator and the Aurora Historical Society Curator be invited to a
site visit prior to demolition.
3. HAC15-011 – Doors Open Aurora 2015 – Event Summary Report
THAT the expenditure plus applicable taxes for the 2016 Doors Open Ontario
registration fee to the Ontario Heritage Trust, estimated at $1,695.00, be
authorized.
7. Memorandum from Planner
Re: Additional Information to Heritage Advisory Committee Report No.
HAC15-007 – 32 Wellington Street East, Final Disposition of the
“David W. Doan House” Designated under Part IV of the Ontario
Heritage Act
General Committee Meeting Report
Tuesday, September 22, 2015 Page 8 of 9
THAT the Heritage Advisory Committee support the reconstruction of the David
W. Doan House, and the recommendation conditions set out by staff in Report
No. HAC15-007, as revised on September 9, 2015 below, be included:
• The Owner agrees to a proper reconstruction and restoration plan of the
designated house be congruent to the original structure, with the proposed
development to the satisfaction of the Director of Planning and Development
Services;
• That the original bricks, be identified and salvaged to be used in the
reconstruction of the house, where possible;
• That the windows, doors, trim, eaves, piers and other remaining designated
heritage elements as shown in By-law Number 4948-07.R be identified and
salvaged to be used in the reconstruction of the house;
• That the owner provides a $20,000.00 financial contribution to the Town of
Aurora’s Heritage Reserve Fund; and
• That a commemorative plaque be placed on the property, as approved by
the Director of Planning and Development Services.
CARRIED AS AMENDED
8. NOTICES OF MOTION
(a) Mayor Dawe
Re: AMO Support for the Syrian Refugee Crisis
WHEREAS the Syrian refugee crisis cries out for compassion and action; and
WHEREAS the Association of Municipalities of Ontario (AMO) is challenging all of its
member municipalities to donate at least $100 to aid in the international effort to
resettle the Syrian refugees in safe countries; and
WHEREAS the goal is to raise at least $40,000 to help save two families; and
WHEREAS exceeding this goal will result in saving more families; and
WHEREAS AMO will donate all of the proceeds to Lifeline Syria, an organization
seeking to resettle and integrate 1,000 Syrian refugees in Ontario over the next two
years, reuniting them with their families; and
WHEREAS Lifeline Syria, a community-based initiative, will match private refugee
sponsors in Ontario with Syrian refugees approved for resettlement by the federal
government; and
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Tuesday, September 22, 2015 Page 9 of 9
WHEREAS sponsors will include organizations, individuals, or groups of individuals
such as faith-based groups; and
WHEREAS the Ontario government has provided seed funding to Lifeline Syria to
support its work but it is reliant on public donations to fulfill its mandate;
NOW THEREFORE BE IT HEREBY RESOLVED THAT Council make a $500
donation, from the Council Contingency Fund, to AMO in support of Lifeline Syria.
9. NEW BUSINESS/GENERAL INFORMATION
Councillor Pirri extended a reminder about the Electric Vehicle Roadshow being hosted by
the Town on Saturday, September 26, 2015, at Town Hall.
10. CLOSED SESSION
General Committee consented to resolve into a Closed Session meeting following
adjournment to consider the following matter:
1. Personal matters about an identifiable individual, including a Town or Local Board
employee (section 239(2)(b) of the Municipal Act, 2001); Re: Memorandum from the
Interim Chief Administrative Officer, Re: Chief Administrative Officer Recruitment
11. ADJOURNMENT
The meeting was adjourned at 9:46 p.m.
TOM MRAKAS , COUNCILLOR STEPHEN M. A. HUYCKE, TOWN CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING OF SEPTEMBER 22, 2015, IS
SUBJECT TO FINAL APPROVAL AND COUNCIL ENDORSEMENT OF THE
RECOMMENDATIONS ON SEPTEMBER 29, 2015.