MINUTES - General Committee - 20150616
TOWN OF AURORA
GENERAL COMMITTEE MEETING REPORT
Council Chambers
Aurora Town Hall
Tuesday, June 16, 2015
ATTENDANCE
COUNCIL MEMBERS Councillor Kim in the Chair; Councillors Abel, Gaertner, Mrakas,
Pirri, Thom, Thompson, and Mayor Dawe
MEMBERS ABSENT Councillor Humfryes
OTHER ATTENDEES Chief Administrative Officer, Director of Building and By-law
Services, Director of Corporate and Financial Services/Treasurer,
Director of Infrastructure and Environmental Services, Director of
Legal and Legislative Services/Town Solicitor, Director of Parks
and Recreation Services, Director of Planning and Development
Services, Town Clerk, and Council/Committee Secretary
The Chair called the meeting to order at 7:01 p.m.
1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of Interest
Act.
2. APPROVAL OF THE AGENDA
General Committee approved the agenda as circulated by Legal and Legislative Services,
with the following addition:
Delegation (b) Ilmar Simanovskis, Director of Infrastructure & Environmental Services
Re: Joint Operations Centre Update; Re: Item 4 – Report No. IES15-039 – Facility
Projects Status Report
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Tuesday, June 16, 2015 Page 2 of 10
3. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 3, 4, 7, 11, and 15 were identified for discussion.
4. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 2, 5, 6, 8, 9, 10, 12, 13, 14, and 16 were identified as items not requiring separate
discussion.
General Committee recommends:
THAT the following recommendations respecting the matters listed as “Items Not
Requiring Separate Discussion” be adopted as submitted to the General Committee and
staff be authorized to take all necessary action required to give effect to same:
2. BBS15-007 – Request for Sign Variance to Sign By-law Number 4898-07.P for
the LA Fitness at 15650 Bayview Avenue
THAT Report No. BBS15-007 be received; and
THAT a request for variance to Sign By-law Number 4898-07.P to allow wall signs on
three (3) elevations of LA Fitness at 15650 Bayview Avenue, whereas Sign By-law
4898-07.P only permits signs on two (2) elevations, be approved.
5. Memorandum from Director of Planning & Development Services
Re: Municipal Council Blanket Support Resolution – Rooftop Solar PV
Projects
THAT the memorandum regarding Municipal Council Blanket Support Resolution –
Rooftop Solar PV Projects be received; and
THAT approval of the following Municipal Blanket Support Resolution, previously
approved by Council in 2012 and 2013, be confirmed for a further 12-month period:
WHEREAS the Province's FIT Program encourages the construction and
operation of rooftop solar PV projects (the "Projects"); and
WHEREAS one or more Projects may be constructed and operated in the Town
of Aurora; and
WHEREAS, pursuant to the FIT Rules, Version 4.0, Applications whose Projects
receive the formal support of Local Municipalities will be awarded Priority Points,
which may result in the Applicant being offered a FIT Contract prior to other
persons applying for FIT Contracts.
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Tuesday, June 16, 2015 Page 3 of 10
NOW THEREFORE BE IT RESOLVED THAT Council of the Town of Aurora
supports without reservation the construction and operation of the Projects
anywhere in the Town of Aurora; and
BE IT FURTHER RESOLVED THAT this resolution shall expire twelve (12)
months after its adoption by Council; and
THAT the Mayor and Clerk be authorized to execute the new FIT form attached to this
memorandum.
6. PL15-046 – Application for Exemption from Part Lot Control, Mattamy (Aurora)
Limited, Blocks 101, 103, 105, 110 and 114, Plan 65M-4423, File No.
PLC-2015-02
THAT Report No. PL15-046 be received; and
THAT the Application for Exemption from Part Lot Control submitted by Mattamy
(Aurora) Limited to divide Blocks 101, 103, 105, 110 and 114 on Plan 65M-4423 into
30 separate lots for townhouse units be approved; and
THAT the Part Lot Control Exemption By-law be introduced and enacted at the next
available Council meeting.
8. PL15-049 – Application for Site Plan Approval, Jochri Investments Limited, 200
Industrial Parkway South, Lot 59, Registrar’s Compiled Plan 10328,
File No. SP-2015-02
THAT Report No. PL15-049 be received; and
THAT Site Plan Application File SP-2015-02 (Jochri Investments) to permit the
development of the subject lands for the construction of a 625 m2 GFA warehouse
building be approved; and
THAT the Mayor and Town Clerk be authorized to execute the site plan agreement,
including any and all documents and ancillary agreements required to give effect to
same.
9. PL15-050 – Planning Applications Status List
THAT Report No. PL15-050 be received for information.
10. PL15-052 – Application for Zoning By-law Amendment and Site Plan Approval,
PMK Capital Inc., 95 Wellington Street East, Lot 14, South of
Wellington Street, Registered Plan 68, File Nos. ZBA-2014-10 and
SP-2014-12
THAT Report No. PL15-052 be received; and
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Tuesday, June 16, 2015 Page 4 of 10
THAT Application to Amend the Zoning By-law File: ZBA-2014-10 (PMK Capital Inc.)
to add “Business and Professional Office” and “Clinic” as permitted uses on the
subject lands be approved; and
THAT the implementing Zoning By-law amendment be presented at a future Council
meeting for enactment; and
THAT Site Plan Application File SP-2014-12 (PMK Capital Inc.) to permit the
development of the subject lands for the construction of a 460 m2 GFA office building
be approved; and
THAT the Mayor and Town Clerk be authorized to execute the site plan agreement,
including any and all documents and ancillary agreements required to give effect to
same.
12. LLS15-034 – Award of RFP LLS 2014-69 – Electronic Document and Records
Management System (EDRMS)
THAT Report No. LLS15-034 be received; and
THAT Request For Proposal LLS 2014-69 – Provision and Implementation of
Electronic Document and Records Management System (“EDRMS”) be awarded to
Ricoh Canada Inc. in the amount of $249,976.00, excluding taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary agreement,
including any and all documents and ancillary agreements required to give effect to
same.
13. Memorandum from Director of Legal & Legislative Services/Town Solicitor
Re: Review of Council Code of Ethics By-law Number 5532-13
THAT the memorandum regarding Review of Council Code of Ethics By-law Number
5532-13 be received; and
THAT receipt of this memorandum satisfies the requirements of section 12.1 of the
Procedural By-law Number 5330-11, as amended, to review the Council Code of
Ethics within the first six (6) months of the first year of each term of Council.
14. Finance Advisory Committee Meeting Minutes of May 26, 2015
THAT the Finance Advisory Committee meeting minutes of May 26, 2015, be
received for information.
16. Accessibility Advisory Committee Meeting Minutes of June 3, 2015
THAT the Accessibility Advisory Committee meeting minutes of June 3, 2015, be
received for information.
CARRIED
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Tuesday, June 16, 2015 Page 5 of 10
5. DELEGATIONS
(a) Bob McRoberts, representing Aurora Sports Hall of Fame
Re: The Future of the Aurora Sports Hall of Fame
Mr. McRoberts, Chair of the Collections Committee and member of the Board of
Governors of the Aurora Sports Hall of Fame, noted that the 2015 inductees would
be announced at the Council meeting of June 23, 2015, and the Induction Dinner
would be held on November 4, 2015. He addressed Council with two requests:
firstly, for permission to have sport-related items from the Town-owned Aurora
Collection displayed in the Sports Hall of Fame; and secondly, for a larger, more
visible space to house the Sports Hall of Fame, possibly in an area at the west end of
the main hall of the Stronach Aurora Recreation Complex (SARC). Mr. McRoberts
stated that the Board’s hope would be to enter into a service agreement with the
Town to determine the feasibility of moving the Sports Hall of Fame to the SARC.
General Committee received and referred the comments of the delegation to New
Business.
(b) Ilmar Simanovskis, Director of Infrastructure & Environmental Services
Re: Joint Operations Centre Update; Re: Item 4 – Report No. IES15-039 –
Facility Projects Status Report
(Added Item)
Mr. Simanovskis presented an update on the construction of the Joint Operations
Centre, including a time-lapse video of the construction progress, and reviewed
elements of the project schedule, financials, funding, and project management.
General Committee received and referred the comments of the delegation to Item 4.
6. PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
None
7. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. Memorandum from Director of Building & By-law Services
Re: 15520 Yonge Street – Property Standards
General Committee recommends:
THAT the memorandum regarding 15520 Yonge Street – Property Standards be
received for information.
CARRIED
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Tuesday, June 16, 2015 Page 6 of 10
3. CFS15-025 – 2014 Budget Report – as at December 31, 2014
General Committee recommends:
THAT Report No. CFS15-025 be received; and
THAT the overview report of the results of Tax Rate supported operations and the
Water Rate supported operations for the year ended December 31, 2014, including
the related disposition of surplus, be received for information.
CARRIED
4. IES15-039 – Facility Projects Status Report
General Committee recommends:
THAT Report No. IES15-039 be received; and
THAT, notwithstanding the provisions and requirements of the Town’s Procurement
By-law, the contract with MHPM Project Managers Inc. be increased by $54,400 to a
revised budget of $129,800 (excluding taxes) to provide part-time support for the
project administration and oversight duties for the full period of the construction of the
Joint Operations Centre.
CARRIED
7. PL15-048 – Solar PV Projects Update
General Committee recommends:
THAT Report No. PL15-048 be received for information.
CARRIED
11. PR15-017 – Case Woodlot Property Line Fence Replacement
General Committee recommends:
THAT Report No. PR15-017 be received; and
THAT Report No. PR15-017 satisfy Council’s conditional budget approval for capital
project #73269 “Case Woodlot Perimeter Fencing”; and
THAT staff be authorized to proceed with capital project #73269 “Case Woodlot
Perimeter Fencing”.
CARRIED
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15. Aurora Family Leisure Complex Liaison Committee Meeting Minutes of May 27,
2015
General Committee recommends:
THAT the Aurora Family Leisure Complex Liaison Committee meeting minutes of
May 27, 2015, be received for information.
CARRIED
8. NOTICES OF MOTION
(a) Councillor Humfryes
Re: Accessibility Advisory Committee
WHEREAS the Accessibility Advisory Committee (“AAC”) is comprised of three
(3) citizen Members who are people with disabilities and two (2) citizen members
who are citizen volunteers, parents of a child with a disability, or professionals
from the stakeholder community; and
WHEREAS in the past the AAC has had difficulty in achieving quorum for its
meetings; and
WHEREAS a resident of Aurora, who is a person with a disability, has expressed
to Councillor Humfryes an interest in being appointed as a citizen member of the
AAC; and
WHEREAS the Accessibility for Ontarians with Disabilities Act (2005) (“AODA”)
requires that a majority of the members of the AAC be people with disabilities.
NOW THEREFORE BE IT HEREBY RESOLVED THAT, notwithstanding the
provisions of the Policy for Ad Hoc/Advisory Committees and Local Boards, the
resident of Aurora, who is a person with a disability, that has expressed to
Councillor Humfryes an interest in being appointed as a citizen member of the
AAC, be permitted to submit an application for appointment to the Town Clerk;
and
BE IT FURTHER RESOLVED THAT the Town Clerk be directed to place any
such application received on a future General Committee Closed Session
meeting agenda for consideration of Council, including any necessary
amendments to the AAC’s Terms of Reference to ensure compliance with the
AODA.
(b) Councillor Kim
Re: Unnamed Walkways
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Tuesday, June 16, 2015 Page 8 of 10
WHEREAS the Town of Aurora has many paved and unpaved walkways and paths
that connect developments, parks, retail plazas, and streets; and
WHEREAS many Aurorans use these walkways to get to their destination (e.g., the
path between Yonge Street and Old Yonge Street near 15783 Yonge Street, and the
path between Zokol Drive and Bayview Avenue); and
WHEREAS these walkways have no name in order for residents to describe when
offering direction; and
WHEREAS the Town can always use extra sources of revenue.
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to identify
all of the unnamed walkways in Aurora, investigate the potential to sell or auction off
naming rights to these unnamed walkways and use the revenue generated from
them toward various community benefits, and report back to Council.
(c) Councillor Humfryes
Re: Accessibility Advisory Committee – Telephone or Video Conference
Participation
WHEREAS the preamble of the Ontarians with Disabilities Act, 2001, recognizes that
Ontarians with disabilities experience barriers to participating in the mainstream of
Ontario society; and
WHEREAS The Town of Aurora supports removing barriers for persons with
disabilities; and
WHEREAS the Accessibility Advisory Committee (“AAC”) includes citizen Members
who are people with disabilities; and
WHEREAS in the past the AAC has had difficulty in achieving quorum for its
meetings, especially during winter months; and
WHEREAS the Municipal Act, 2001 does not permit electronic meeting participation
in municipal boards and committees; and
WHEREAS these Municipal Act, 2001 rules create a barrier to participation for
members of the AAC who are people with disabilities.
NOW THEREFORE BE IT HEREBY RESOLVED THAT Aurora Council supports the
following resolution adopted by the Town of Newmarket Council on September 19,
2014:
“THAT the Ontario Government consider the appropriate legislative
amendments to the Municipal Act, 2001 to permit telephone or video
conference participation by appointed members of municipal accessibility
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Tuesday, June 16, 2015 Page 9 of 10
advisory committees required by the Accessibility for Ontarians with Disabilities
Act, 2005;
AND THAT this resolution be circulated to the Hon. Kathleen Wynne, Premier
of Ontario; Hon. Brad Duguid, Minister of Economic Development, Employment
and Infrastructure; Hon. Ted McMeekin, Minister of Municipal Affairs and
Housing; Mr. Chris Ballard, MPP; municipalities in York Region, Durham
Region, Halton Region, City of Toronto and the Association of Municipalities of
Ontario”; and
BE IT FURTHER RESOLVED THAT staff be directed to send a copy of this
resolution to Honourable Kathleen Wynne, Premier of Ontario; Honourable Brad
Duguid, Minister of Economic Development, Employment and Infrastructure;
Honourable Ted McMeekin, Minister of Municipal Affairs and Housing; Mr. Chris
Ballard, MPP; municipalities in York Region, Durham Region, Halton Region, City of
Toronto and the Association of Municipalities of Ontario.
9. NEW BUSINESS/GENERAL INFORMATION
Mayor Dawe proposed a motion to address the two requests of Delegation (a), Bob
McRoberts, regarding the future of the Aurora Sports Hall of Fame. Councillor Mrakas
requested that staff consider the possibility of increasing the footprint of the Stronach
Aurora Recreation Complex to accommodate the relocation of the Sports Hall of Fame.
New Business Motion No. 1
General Committee recommends:
THAT the Director of Parks and Recreation Services be directed to report back to Council
on recommendations with respect to: allowing the sports-related artefacts contained in the
Aurora Collection to be displayed in the Aurora Sports Hall of Fame; and relocating the
Sports Hall of Fame, currently housed on the third floor of the Town Hall, to the Stronach
Aurora Recreation Complex.
CARRIED
Councillor Abel inquired about the location and visibility of the ‘Welcome to Aurora’ sign on
Highway 404 southbound. Staff reviewed the installation and approval process for the
placement of the current sign.
10. CLOSED SESSION
General Committee consented to resolve into a Closed Session meeting at 7:11 p.m. to
consider Item 1, following consideration of Delegation (a), and reconvened the General
Committee meeting at 8:20 p.m. General Committee consented to resolve into a Closed
Session meeting to consider Item 2, following adjournment.
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Tuesday, June 16, 2015 Page 10 of 10
1. Personal matters about an identifiable individual, including a Town or Local Board
employee (section 239(2)(b) of the Municipal Act, 2001) and Labour relations or
employee negotiations (section 239(2)(d) of the Municipal Act, 2001); Re:
Memorandum from Mayor Dawe; Re: Selection of an Interim Chief Administrative
Officer
2. Litigation or potential litigation including matters before administrative tribunals,
affecting the Town or a Local Board (section 239(2)(e) of the Municipal Act, 2001)
and Advice that is subject to solicitor-client privilege, including communications
necessary for that purpose (section 239(2)(f) of the Municipal Act, 2001); Re:
Report No. LLS15-042 – Town of Aurora v. Minto Communities Inc. – Update
11. ADJOURNMENT
The meeting was adjourned at 9:29 p.m.
HAROLD KIM, COUNCILLOR STEPHEN M. A. HUYCKE, TOWN CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING OF JUNE 16, 2015, IS SUBJECT
TO FINAL APPROVAL AND COUNCIL ENDORSEMENT OF THE RECOMMENDATIONS ON
JUNE 23, 2015.