MINUTES - General Committee - 20150421
TOWN OF AURORA
GENERAL COMMITTEE MEETING REPORT
Council Chambers
Aurora Town Hall
Tuesday, April 21, 2015
ATTENDANCE
COUNCIL MEMBERS Councillor Thom in the Chair; Councillors Abel, Gaertner,
Humfryes, Kim, Mrakas, Pirri, Thompson (arrived 7:20 p.m.), and
Mayor Dawe
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Building and By-law
Services, Director of Corporate and Financial Services/Treasurer,
Director of Infrastructure and Environmental Services, Director of
Legal and Legislative Services/Town Solicitor, Director of Parks
and Recreation Services, Director of Planning and Development
Services, Town Clerk, and Council/Committee Secretary
The Chair called the meeting to order at 7:01 p.m.
1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of Interest
Act.
2. APPROVAL OF THE AGENDA
General Committee approved the agenda as circulated by Legal and Legislative Services,
with the following addition:
Delegation (a) Helen Lepek, representing the owners of 49 Wellington Street East
Re: Item 10 – Report No. PL15-033 – Zoning By-law Amendment and
Site Plan Application, The CAP Centre Inc., 49 Wellington Street
East, Files: ZBA-2014-04 and SP-2015-03
General Committee Meeting Report
Tuesday, April 21, 2015 Page 2 of 12
3. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 7, 8, 12, and 14 were identified for discussion.
4. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 4, 5, 6, 9, 10, 11, 13, 15, and 16 were identified as items not requiring
separate discussion.
General Committee recommends:
THAT the following recommendation respecting the matters listed as “Items Not Requiring
Separate Discussion” be adopted as submitted to the General Committee and staff be
authorized to take all necessary action required to give effect to same:
1. PL15-032 – Site Plan Application, Chafam Premiere Inc./Sterne Motors Ltd.
300 Earl Stewart Drive, Lot 5, 65M-2873, File: SP-2014-10, Related
File: ZBA-2014-06
General Committee recommends:
THAT Report No. PL15-032 be received; and
THAT Site Plan Application File: SP-2014-10 (Chafam Premiere Inc./Sterne
Motors Ltd.) be approved to permit the development of the subject lands for a two
(2) storey automotive dealership; and
THAT the Mayor and Town Clerk be authorized to execute the Site Plan
Agreement, including any and all documents and ancillary agreements required to
give effect to same.
2. IES15-032 – Facility Projects Status Report
General Committee recommends:
THAT Report No. IES15-032 be received for information.
3. IES15-029 – Award of Tender IES2015-14 – For New Sidewalk Construction on
Golf Links Drive and Yonge Street
General Committee recommends:
THAT Report No. IES15-029 be received; and
General Committee Meeting Report
Tuesday, April 21, 2015 Page 3 of 12
THAT Tender IES2015-14 – For new sidewalk construction on Golf Links Drive,
from Yonge Street to 125m west of Yonge Street and new accessible pedestrian
signal installation at the Golf Links Drive/Dunning Avenue and Yonge Street
intersection be awarded to Aloia Bros. Concrete Contractors Ltd. in the amount of
$106,852.50, excluding taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements required to
give effect to same.
4. IES15-030 – Award of Tender IES2015-05 – Centre Street Reconstruction from
Spruce Street to Walton Drive
General Committee recommends:
THAT Report No. IES15-030 be received; and
THAT Tender IES2015-05 – Centre Street Reconstruction from Spruce Street to
Walton Drive be awarded to Wyndale Paving Co. Ltd. in the amount of
$559,961.25, excluding taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements required to
give effect to same.
5. IES15-033 – Award of Tender IES2015-16 – New Sidewalk Construction on
Murray Drive, Edward Street, Civic Square Gate, and New
Sidewalk and Bicycle Path on Bayview Avenue
General Committee recommends:
THAT Report No. IES15-033 be received; and
THAT Tender IES2015-16 – New Sidewalk Construction on Murray Drive, North
of Kennedy Street; Edward Street, from Engelhard Drive to Dunning Drive; Civic
Square Gate (North Leg) and New Sidewalk and Bicycle Path on Bayview
Avenue, from Hartwell Way to St. John’s Sideroad be awarded to Pave-1
Construction Ltd. in the amount of $309,130.00, excluding taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements required to
give effect to same.
General Committee Meeting Report
Tuesday, April 21, 2015 Page 4 of 12
6. IES15-036 – Award of Tender IES2015-01 – Replacement of the Cross Culvert
on Yonge Street, Approximately 220m North of Kennedy Street
General Committee recommends:
THAT Report No. IES15-036 be received; and
THAT Tender IES2015-01 – Replacement of the Cross Culvert on Yonge Street,
Approximately 220m North of Kennedy Street be awarded to 2220742 Ontario
Ltd. O/A Bronte Construction in the amount of $463,274.50, excluding taxes; and
THAT additional funding in the amount of $79,100 be provided for Project 42053
from the Storm Sewer Infrastructure Sustainability Reserve; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements required to
give effect to same.
9. PL15-026 – Removal of Holding (H) Provision, Zoning By-law Amendment
Applications within the 2C Secondary Plan Area (West) as follows:
Mattamy (Aurora) Limited, Part of Lot 26, Concession 2 E. Y. S.
File: ZBA-2011-08 (H-4)
TACC Developments (Aurora) Inc.
Part of Lot 25, Concession E. Y. S.
File: ZBA-2011-09 (H-3)
St. John’s Road Development Corp. (Metrus Development Inc.)
Part of Lots 24 and 25, Concession 2 E. Y. S.
File: ZBA-2012-01 (H-3)
Brookfield Homes (Ontario) Limited
Part of Lots 23, 24, and 25, Concession 2 E. Y. S.
File: ZBA-2011-12 (H-3)
York Region Christian Senior Homes Inc. (H-2)
Part of Lot 23, Concession 2 E. Y. S.
File: ZBA-2011-13 (H-2)
Shimvest Investments Limited
Part of Lot 22, Concession 2 E. Y. S.
File: ZBA-2012-02 (H-3)
General Committee recommends:
THAT Report No. PL15-026 be received; and
General Committee Meeting Report
Tuesday, April 21, 2015 Page 5 of 12
THAT Applications ZBA-2011-08 (H-4), ZBA-2011-09 (H-3), ZBA-2012-01 (H-3),
ZBA-2011-12 (H-3), ZBA-2011-13 (H-2), ZBA-2012-02 (H-3) to remove the
Holding (H) provisions from the lands shown as ‘Area to remove Holding (H)
designation’ on Figures 2-7 to staff Report No. PL15-026 be approved; and
THAT the necessary removal of the Holding provisions by-laws as referred to in
Report No. PL15-026 be enacted at the next available Council meeting.
10. PL15-033 – Zoning By-law Amendment and Site Plan Application, The CAP
Centre Inc., 49 Wellington Street East, Files: ZBA-2014-04 and
SP-2015-03
General Committee recommends:
THAT Report No. PL15-033 be received; and
THAT Application to Amend the Zoning By-law File: ZBA-2014-04 (The CAP
Centre Inc.) be approved, to add “Business and Professional Offices and Clinic”
as permitted uses on the subject lands; and
THAT the implementing zoning by-law amendment be presented at a future
Council meeting for enactment; and
THAT Site Plan Application File: SP-2015-03 (The CAP Centre Inc.) be approved
to permit the development of the subject lands for the conversion of the existing
residential building into a 192 m2 commercial property on the subject lands; and
THAT the Mayor and Town Clerk be authorized to execute the Site Plan
Agreement, including any and all documents and ancillary agreements required to
give effect to same.
11. PL15-036 – Request for Street Name Approval, Mattamy (Aurora) Limited
1280 St. John’s Sideroad East, File: ADD-2015-05
General Committee recommends:
THAT Report No. PL15-036 be received; and
THAT the following street names be approved for the proposed roads within the
approved Draft Plan of Subdivision, SUB-2011-02, Mattamy (Aurora) Limited:
FOREST GROVE COURT to replace PEASE COURT
BRIDGEPOINTE COURT to replace GITTINS COURT
General Committee Meeting Report
Tuesday, April 21, 2015 Page 6 of 12
13. Accessibility Advisory Committee Meeting Minutes of April 1, 2015
General Committee recommends:
THAT the Accessibility Advisory Committee meeting minutes of April 1, 2015 be
received for information.
15. Economic Development Advisory Committee Meeting Minutes of April 9, 2015
General Committee recommends:
THAT the Economic Development Advisory Committee meeting minutes of April 9,
2015 be received for information.
16. Heritage Advisory Committee Meeting Minutes of April 13, 2015
General Committee recommends:
THAT the Heritage Advisory Committee meeting minutes of April 13, 2015 be
received; and
THAT the following recommendations regarding Item 1 – Report No. HAC15-001
be approved:
THAT the property located at 92 Tyler Street be removed from the Aurora
Register of Properties of Cultural Heritage Value or Interest subsequent to
demolition; and
THAT the property owner provide the Director of Planning and Development
Services with architectural renderings for review by the Committee; and
THAT the property owner works with the Director of Planning and
Development Services in order to ensure any proposed new structures are
complementary to the heritage character of the area.
CARRIED
5. DELEGATIONS
(a) Helen Lepek, representing the owners of 49 Wellington Street East
Re: Item 10 – Report No. PL15-033 – Zoning By-law Amendment and Site Plan
Application, The CAP Centre Inc., 49 Wellington Street East, Files: ZBA-
2014-04 and SP-2015-03
(Added Item)
The delegation request was withdrawn.
General Committee Meeting Report
Tuesday, April 21, 2015 Page 7 of 12
6. PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
Councillor Pirri commended staff and extended his appreciation for their efforts in
providing an onboarding process for all advisory committee members.
7. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
7. IES15-034 – The Judy Sherin Memorial Arena Rink Floor Investigation
General Committee recommends:
THAT Report No. IES15-034 be received; and
THAT Report No. IES15-034 satisfy Council’s conditional budget approval, and
staff be authorized to proceed with capital project 72228 – The Judy Sherin
Memorial Arena Ice Rink Floor Condition Assessment; and
THAT budget for capital project 72228 be increased from $30,000 to $45,000 for
expenditures related to the initial investigation of the Arena floor and surrounding
area of the ice rink and that this budget be funded from the facilities repair and
replacement reserve.
CARRIED
8. IES15-035 – Replacement of AFLC Pool Dehumidification Unit
General Committee recommends:
THAT Report No. IES15-035 be received; and
THAT the dehumidification unit for the Aurora Family Leisure Complex (AFLC)
pool area be replaced; and
THAT the project funding of $210,000 plus HST to replace the dehumidification
unit for the AFLC be provided from the Facilities Repair and Replacement
Reserve.
CARRIED
12. PR15-010 – Aurora King Baseball Association Provision of Maintenance
Service at Stewart Burnett Park Baseball Diamond
General Committee recommends:
THAT Report No. PR15-010 be received; and
General Committee Meeting Report
Tuesday, April 21, 2015 Page 8 of 12
THAT the maintenance service level for Stewart Burnett Park baseball diamond
be enhanced as set out in attached Schedule “A” entitled S. B. Maintenance
Services; and
THAT the requirements of Schedule “A” entitled S. B. Maintenance Services be
included in the facility maintenance agreement between the Aurora King Baseball
Association (AKBA) and the Town authorized by Council on April 14, 2015; and
THAT $7,000.00 be added to the 2015 Parks Operations Budget for the
enhanced baseball diamond maintenance service level; and
THAT the Town compensate the AKBA in an amount not to exceed $7,000.00 for
the provision of said maintenance services; and
THAT the AKBA provision of enhanced maintenance services at Stewart
Burnett Park baseball diamond be identified as a one (1) year pilot project;
and
THAT staff report back on the pilot project after the conclusion of the 2015
baseball season.
CARRIED
14. Environmental Advisory Committee Meeting Minutes of April 2, 2015
General Committee recommends:
THAT the Environmental Advisory Committee meeting minutes of April 2, 2015 be
received for information.
CARRIED
8. NOTICES OF MOTION
(a) Councillor Thompson
Re: Communication to Residents
WHEREAS the Corporate Communications Policy (#53) for the Town of Aurora
states that “Effective external communication is vital to any organization and is a
service provided by an organization to the public. It is a central part of
municipal/public communications and a major part of customer service.” and “As
municipal governments are the most accountable and accessible level of
government, it is the Corporation’s responsibility to provide notice and to keep the
public informed of existing and proposed municipal programs and policies so that
they can judge the performance of their government.”; and
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Tuesday, April 21, 2015 Page 9 of 12
WHEREAS the objective of the Town’s Corporate Communications Policy (#53) is
to ensure residents are kept informed about, and interested in, their municipality;
and
WHEREAS the Accountability and Transparency Policy (#67) for the Town of
Aurora defines accountability as the principle that the Town will be responsible to
its constituents for decisions made and policies implemented, as well as its
actions or inactions; and
WHEREAS the Town advertised and invested both staff resources and taxpayers’
money to inform the residents about the potential move towards Clear Garbage
Bags; and
WHEREAS the Town advertised and invested both staff resources and taxpayers’
money to notify the residents that there would be two (2) questions on the
Election ballot; and
WHEREAS both issues generated significant discussion and engagement from
the public; and
WHEREAS the final outcome of both the Clear Garbage Bag program and the
Questions on the Ballot were ratified at the March 10, 2015 meeting of Council;
and
WHEREAS there has not been any official communication from the Town
regarding the final status of these issues because it is the practice of the Town to
only communicate “approved items”.
NOW THEREFORE BE IT HEREBY RESOLVED THAT the Town of Aurora
communicate, commensurate with the efforts to promote and create awareness of
these initiatives, with the residents of Aurora to inform them on the final outcomes
of the Clear Garbage Bag program and the Questions on the Ballot.
(b) Councillor Thompson
Re: Corporate Communications Policy
WHEREAS the Corporate Communications Policy (#53) for the Town of Aurora
states that “Effective external communication is vital to any organization and is a
service provided by an organization to the public. It is a central part of
municipal/public communications and a major part of customer service.” and “As
municipal governments are the most accountable and accessible level of
government, it is the Corporation’s responsibility to provide notice and to keep the
public informed of existing and proposed municipal programs and policies so that
they can judge the performance of their government.”; and
WHEREAS the objective of the Town’s Corporate Communications Policy (#53) is
to ensure residents are kept informed about, and interested in, their municipality;
and
General Committee Meeting Report
Tuesday, April 21, 2015 Page 10 of 12
WHEREAS the Accountability and Transparency By-Law for the Town of Aurora
defines accountability as taking ownership and being responsible to stakeholders
for our actions or inactions. This value is essential to preserve the public trust and
to protect the public interest; and
WHEREAS the practice of the Town is to only communicate “approved” items.
NOW THEREFORE BE IT HEREBY RESOLVED THAT the Town of Aurora’s
Corporate Communications Plan (2011) and the Corporate Communications
Policy be placed on the next Agenda for review and direction from Council; and
BE IT FURTHER RESOLVED THAT staff bring forward, for Council’s approval, a
revised Corporate Communications Plan and Corporate Communications Policy
prior to the end of 2015.
(c) Councillor Abel
Re: Town Resources for Events
WHEREAS the Town of Aurora wishes to promote tourism and business
development; and
WHEREAS events held within the Town bring awareness and help to promote
tourism and business development; and
WHEREAS the Town has many resources and will partner with event organizers.
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to report
back to Council on resources that the Town has available to organizers, for
events such as the Run or Walk for Southlake, the Aurora Chamber of Commerce
Home Show, or the Winter Blues Festival; and
BE IT FURTHER RESOLVED THAT staff prepare an event package that contains
information on available resources, potential locations, required permits, and any
other information that may streamline the process in the organization and
promotion of various types of events.
9. NEW BUSINESS/GENERAL INFORMATION
Councillor Pirri noted that he received a complaint that the separate receptacles at Town
Hall containing garbage, recycling, and compost material were being emptied into one
bag.
Mayor Dawe inquired about receiving information regarding water, water bans, water
restrictions, and sewage allocation.
General Committee Meeting Report
Tuesday, April 21, 2015 Page 11 of 12
Councillor Humfryes inquired about creating a comprehensive meeting calendar including
external boards on which members of Council serve.
Councillor Abel noted that there are many potholes on Henderson Drive, specifically the
eastern portion, and inquired about a schedule of when patching takes place.
Councillor Thompson extended a reminder about the 2015 Run or Walk for Southlake on
April 26, 2015, and encouraged residents to support the event by donating, sponsoring, or
cheering on participants.
Councillor Thompson inquired about providing information on the Town’s website to
residents about the public planning process and procedures, as well as next steps in
regards to the redevelopment of the Highland Gate community.
Councillor Gaertner thanked staff for the temperature improvement at the Aurora Family
Leisure Complex track.
Councillor Gaertner requested that the Corporate Environmental Action Plan (CEAP) be
brought to Council.
Moved by Councillor Gaertner
Seconded by Councillor Mrakas
THAT the Corporate Environmental Action Plan (CEAP) be brought to Council.
CARRIED
Councillor Thom noted that April 21, 2015 was the 89th birthday of Queen Elizabeth II.
10. CLOSED SESSION
General Committee consented to resolve into a Closed Session meeting following
adjournment to consider:
1. Personal matters about an identifiable individual, including a Town or Local Board
employee; Re: Report No. LLS15-031 – 2015 Community Recognition Awards
Nominations
2. Litigation or potential litigation including matters before administrative tribunals,
affecting the Town or a Local Board; Re: Report No. LLS15-030 – Town of Aurora v.
Minto Communities Inc. - Update
General Committee Meeting Report
Tuesday, April 21, 2015 Page 12 of 12
11. ADJOURNMENT
The meeting was adjourned at 8:47 p.m.
GEOFFREY DAWE, MAYOR STEPHEN M. A. HUYCKE, TOWN CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING OF APRIL 21, 2015 RECEIVED
FINAL APPROVAL AND COUNCIL ENDORSEMENT OF THE RECOMMENDATIONS ON
APRIL 28, 2015 WITH THE EXCEPTION OF ITEMS 2, 6, AND 12 WHICH WERE PULLED
AND APPROVED AS RECOMMENDED, AND ITEM 13 WHICH WAS PULLED AND
APPROVED AS AMENDED.