MINUTES - General Committee - 20150602
TOWN OF AURORA
GENERAL COMMITTEE MEETING REPORT
Council Chambers
Aurora Town Hall
Tuesday, June 2, 2015
ATTENDANCE
COUNCIL MEMBERS Councillor Kim in the Chair; Councillors Abel, Humfryes (arrived
7:14 p.m.), Mrakas, Pirri, Thom, Thompson, and Mayor Dawe
MEMBERS ABSENT Councillor Gaertner
OTHER ATTENDEES Chief Administrative Officer, Director of Building and By-law
Services, Director of Infrastructure and Environmental Services,
Director of Legal and Legislative Services/Town Solicitor, Director
of Parks and Recreation Services, Director of Planning and
Development Services, Manager of Financial Planning/Deputy
Treasurer, Town Clerk, and Council/Committee Secretary
The Chair called the meeting to order at 7:01 p.m.
1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of Interest
Act.
2. APPROVAL OF THE AGENDA
General Committee approved the agenda as circulated by Legal and Legislative Services,
with the following additions:
Delegation (a) Tatyana Moro, representing Rogers Communications Inc.
Re: Item 3 – Report No. PL15-038
Proposed Rogers Radiocommunication & Broadcasting Antenna,
Rogers Communications Inc., 1030 Bloomington Road, File
Number: SP(T)-2014-01
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Tuesday, June 2, 2015 Page 2 of 7
Delegation (b) Dr. Azam Khan, Resident
Re: Item 3 – Report No. PL15-038
Proposed Rogers Radiocommunication & Broadcasting Antenna,
Rogers Communications Inc., 1030 Bloomington Road, File
Number: SP(T)-2014-01
Closed Session Item 1 – Personal matters about an identifiable individual, including a
Town or Local Board employee (section 239(2)(b) of the Municipal Act, 2001) and
Labour relations or employee negotiations (section 239(2)(d) of the Municipal Act,
2001); Re: Chief Administrative Officer Recruitment
3. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 3, 4, 5, 7, and 8 were identified for discussion.
4. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 2, 6, and 9 were identified as items not requiring separate discussion.
General Committee recommends:
THAT the following recommendations respecting the matters listed as “Items Not
Requiring Separate Discussion” be adopted as submitted to the General Committee and
staff be authorized to take all necessary action required to give effect to same:
2. Finance Advisory Committee Meeting Minutes of April 28, 2015
THAT the Finance Advisory Committee meeting minutes of April 28, 2015, be
received; and
THAT the following recommendation regarding Item 1 – Memorandum from Town
Clerk; Re: Finance Advisory Committee – Terms of Reference, be approved:
THAT the Finance Advisory Committee Terms of Reference be amended to
reflect the changes recommended by staff.
6. PR15-015 – Culture and Recreation Grant Bi-Annual Allocation for March 2015
THAT Report No. PR15-015 be received for information.
9. Economic Development Advisory Committee Meeting Minutes of May 14, 2015
THAT the Economic Development Advisory Committee meeting minutes of May 14,
2015, be received for information.
CARRIED
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Tuesday, June 2, 2015 Page 3 of 7
5. DELEGATIONS
(a) Tatyana Moro, representing Rogers Communications Inc.
Re: Item 3 – Report No. PL15-038, Proposed Rogers Radiocommunication &
Broadcasting Antenna, Rogers Communications Inc., 1030 Bloomington
Road, File Number: SP(T)-2014-01
(Added Item)
Ms. Moro presented an overview of the Rogers and Bell joint wireless
communications site located at 1030 Bloomington Road, including the site selection
criteria, coverage objectives, existing co-location opportunities, and consultation
obligations.
General Committee received and referred the comments of the delegation to Item 3.
(b) Dr. Azam Khan, Resident
Re: Item 3 – Report No. PL15-038, Proposed Rogers Radiocommunication &
Broadcasting Antenna, Rogers Communications Inc., 1030 Bloomington
Road, File Number: SP(T)-2014-01
(Added Item)
Dr. Khan spoke in opposition of the proposed site for the Rogers
radiocommunication and broadcasting antenna, and expressed concerns regarding
the minimum setback from residential dwellings, microwave radiation from cell
towers, and compliance with the Federation of Canadian Municipalities (FCM)
protocols.
General Committee received and referred the comments of the delegation to Item 3.
6. PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
None
7. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. IES15-038 – Strategy for Traffic Signs Installation
General Committee recommends:
THAT Report No. IES15-038 be received; and
THAT traffic signs and posts in the Town be audited; and
THAT road signs be combined onto a single post wherever possible; and
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Tuesday, June 2, 2015 Page 4 of 7
THAT unnecessary or redundant signs and posts be removed.
CARRIED
3. PL15-038 – Proposed Rogers Radiocommunication & Broadcasting Antenna,
Rogers Communications Inc., 1030 Bloomington Road, File
Number: SP(T)-2014-01
General Committee consented to consider Item 3 prior to Item 1.
General Committee recommends:
THAT Report No. PL15-038 be received; and
THAT Council advise Industry Canada and the applicant that the Town’s
Radiocommunication and Broadcasting Antenna Systems Protocol has been
complied with in respect to the propsed 35 metre high monopole design
telecommunication tower; and
THAT Council’s position of Concurrence regarding the proposed 35 metre high
monopole design telecommunication tower at 1030 Bloomington Road be forwarded
to Industry Canada; and
THAT Industry Canada be advised of Council’s resolution on the subject application.
CARRIED AS AMENDED
4. Memorandum from Director of Planning & Development Services
Re: Corporate Environmental Action Plan Progress Report 2014
General Committee recommends:
THAT the memorandum regarding Corporate Environmental Action Plan Progress
Report 2014 be received; and
THAT the Environmental Advisory Committee be directed to review the
Corporate Environmental Action Plan and make recommendations to Council
on new initiatives, changes, or updates to the Plan.
CARRIED AS AMENDED
5. PR15-014 – 2015 Concerts in the Park Series
General Committee recommends:
THAT Report No. PR15-014 be received; and
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Tuesday, June 2, 2015 Page 5 of 7
THAT a stand-alone event to be presented by the Aurora Winter Blues Festival, be
approved; and
THAT staff be directed to promote all music events occurring within the Town
of Aurora over the 2015 summer months.
CARRIED AS AMENDED
7. PR15-016 – Emerald Ash Borer Management Plan Update
General Committee recommends:
THAT Report No. PR15-016 be received; and
THAT staff conduct an assessment of the Ash trees that have received their first
treatment of TreeAzin for the purposes of measuring the effectiveness of the
Emerald Ash Borer treatment program and report back to Council on this matter; and
THAT the use of “IMA-JET” as an additional alternative Emerald Ash Borer control
measure be approved, subject to meeting all applicable requirements and approvals
as set out in the Pesticides Act and provincial legislation.
CARRIED
8. Memorandum from Chief Administrative Officer
Re: Town of Aurora Strategic Plan (2015) Update
General Committee recommends:
THAT the memorandum regarding Town of Aurora Strategic Plan (2015) Update be
referred back to staff for a report on a work plan to update the Strategic Plan using
internal resources.
CARRIED
8. NOTICES OF MOTION
(a) Councillor Gaertner
Re: Protection of Trees on Golf Courses
WHEREAS on May 26, 2015, Council directed staff to place the Draft Tree
Protection By-law, considered by Council during the 2010 to 2014 Term, on a future
agenda for discussion and decision; and
WHEREAS the current Tree Permit By-law Number 4474-03.D exempts golf
courses, as defined in the by-law, from obtaining a permit to injure or destroy trees;
and
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WHEREAS this exemption could result in golf courses removing a significant number
of trees in any given year; and
WHEREAS time is of the essence for the protection of trees on golf courses.
NOW THEREFORE BE IT HEREBY RESOLVED THAT those portions of the Draft
Tree Protection By-law pertaining exclusively to trees located on golf courses, and
information in respect to the same from associated staff reports, be placed on the
General Committee meeting agenda of June 16, 2015, for consideration.
9. NEW BUSINESS/GENERAL INFORMATION
Councillor Mrakas inquired about the pilot project for left turn restrictions at the intersection
of Yonge Street and Wellington Street, which was requested of York Region. Staff
indicated that they are in consultation with York Region.
Councillor Thompson inquired about the status of the solar project for the Stronach Aurora
Recreation Complex. Staff stated that negotiations are taking place with the vendor.
Councillor Abel inquired about establishing a temporary right turn lane at the intersection
of Mary Street and Wellington Street East. Staff indicated that there are future plans to
reconstruct Mary Street and that further information would be provided.
Mayor Dawe advised that the Ontario Ministry of Municipal Affairs & Housing has not
officially extended the deadline for comments with respect to the 2015 Provincial Review
of the Oak Ridges Moraine Conservation Plan.
10. CLOSED SESSION
General Committee consented to resolve into a Closed Session meeting, following
adjournment, to consider:
1. Personal matters about an identifiable individual, including a Town or Local Board
employee (section 239(2)(b) of the Municipal Act, 2001) and Labour relations or
employee negotiations (section 239(2)(d) of the Municipal Act, 2001); Re: Chief
Administrative Officer Recruitment
(Added Item)
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Tuesday, June 2, 2015 Page 7 of 7
11. ADJOURNMENT
The meeting was adjourned at 9 p.m.
HAROLD KIM, COUNCILLOR STEPHEN M. A. HUYCKE, TOWN CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING OF JUNE 2, 2015, RECEIVED
FINAL APPROVAL AND COUNCIL ENDORSEMENT OF THE RECOMMENDATIONS ON
JUNE 9, 2015, WITH THE EXCEPTION OF ITEMS 2, 4, AND 8 WHICH WERE DEFERRED
TO THE COUNCIL MEETING OF JUNE 23, 2015, ITEMS 3 AND 5 WHICH WAS ADOPTED
AS AMENDED, AND ITEMS 1, 6, 7, AND 9 WHICH WERE ADOPTED AS RECOMMENDED.