MINUTES - General Committee - 20150407
TOWN OF AURORA
GENERAL COMMITTEE MEETING REPORT
Council Chambers
Aurora Town Hall
Tuesday, April 7, 2015
ATTENDANCE
COUNCIL MEMBERS Mayor Dawe in the Chair; Councillors Abel, Gaertner, Humfryes,
Kim, Mrakas, Pirri, and Thompson
MEMBERS ABSENT Councillor Thom
OTHER ATTENDEES Director of Parks and Recreation Services (Acting Chief
Administrative Officer), Director of Building and By-law Services,
Director of Corporate and Financial Services/Treasurer, Director of
Infrastructure and Environmental Services, Director of Legal and
Legislative Services/Town Solicitor, Director of Planning and
Development Services, Manager of Long Range and Strategic
Planning, Fire Chief, Central York Fire Services, Town Clerk, and
Council/Committee Secretary
In the absence of the Chair, the Town Clerk called the meeting to order at 7:01 p.m.
General Committee consented to appoint Mayor Dawe as the Chair in the absence of
Councillor Thom.
Mayor Dawe assumed the Chair at 7:02 p.m.
1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
Councillor Humfryes declared a pecuniary interest respecting Item 11, Report No. CFS15-
016 – 2015 Central York Fire Services Budget for Aurora Comment, as a family member is
employed by the Central York Fire Services.
2. APPROVAL OF THE AGENDA
General Committee approved the agenda as circulated by Legal and Legislative Services.
General Committee Meeting Report
Tuesday, April 7, 2015 Page 2 of 6
3. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 4, 5, 6, 8, 9, 10, and 11 were identified for discussion.
4. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Item 7 was identified as an item not requiring separate discussion.
General Committee recommends:
THAT the following recommendation respecting the matters listed as “Items Not Requiring
Separate Discussion” be adopted as submitted to the General Committee and staff be
authorized to take all necessary action required to give effect to same:
7. CFS15-006 – Creation of Three Additional Reserve Fund Accounts
THAT Report No. CFS15-006 be received; and
THAT By-law Number 5689-15, a by-law to amend the Reserve Fund By-law
Number 5553-13 to add the Ontario Community Infrastructure Funding reserve fund,
the Recreation Sponsorship reserve fund, and the John West Memorial Scholarship
reserve fund, be presented to Council at a future meeting for adoption.
CARRIED
5. DELEGATIONS
None
6. PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
Councillor Pirri commended staff and extended his appreciation for their efforts in
providing an orientation session at the initial meeting of each Advisory Committee during
the month of April 2015.
7. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. PR15-006 – Aurora King Baseball Association Request for Waiving of User
Fees
General Committee recommends:
THAT Report No. PR15-006 be received; and
General Committee Meeting Report
Tuesday, April 7, 2015 Page 3 of 6
THAT the user fees payable by the Aurora King Baseball Association (AKBA)
for the use of the Stewart Burnett Park Baseball Diamond during the 2015
playing season be partially reduced in consideration of the Town and the
AKBA entering into a Facility Maintenance Agreement on terms acceptable to
the Town Solicitor and the Director of Parks and Recreation Services; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements required to
give effect to same.
CARRIED
2. BBS15-005 – Request for Sign Variance to Sign By-law No. 4898-07.P for the
LCBO Store at 94 First Commerce Drive
General Committee recommends:
THAT Report No. BBS15-005 be received; and
THAT a request for variance to Sign By-law No. 4898-07.P to allow five (5) signs on
the west elevation and three (3) signs on the east elevation at 94 First Commerce
Drive, whereas Sign By-law No. 4898-07.P permits only one (1) sign on each of
these elevations, be approved; and
THAT a request for variance to Sign By-law No. 4898-07.P to allow internal
illumination of all signs for the LCBO store at 94 First Commerce Drive be approved.
CARRIED
3. IES15-025 – Award of Tender IES2015-02 – For the Reconstruction of
Elderberry Trail, Springmaple Chase and Houdini Way
General Committee recommends:
THAT Report No. IES15-025 be received; and
THAT Tender IES2015-02 – For the reconstruction of Elderberry Trail, from Yonge
Street to 516m west of Springmaple Chase, Springmaple Chase and Houdini Way
be awarded to C. Valley Paving Ltd. in the amount of $1,103,362.50, excluding
taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements required to
give effect to same.
CARRIED
General Committee Meeting Report
Tuesday, April 7, 2015 Page 4 of 6
4. IES15-026 – Award of Tender IES2015-03 – For the Reconstruction of
Steeplechase Avenue, Bluegrass Drive, Skyview Lane and
Woodsend Crescent
General Committee recommends:
THAT Report No. IES15-026 be received; and
THAT Tender IES2015-03 – For the reconstruction of Steeplechase Avenue,
Bluegrass Drive, Skyview Lane and Woodsend Crescent be awarded to C. Valley
Paving Ltd. in the amount of $1,381,353.70, excluding taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements required to
give effect to same.
CARRIED
5. IES15-027 – Speed Cushions on Roads Prone to Speeders
General Committee recommends:
THAT Report No. IES15-027 be received for information.
CARRIED
6. IES15-028 – Assumption of Municipal Services and Amendment to Subdivision
Agreement – Whitwell Developments Limited and State Farm
Mutual Automobile Insurance Company
General Committee recommends:
THAT Report No. IES15-028 be received; and
THAT the Town assume ownership, operation and maintenance of the works within
the roads, rights-of-way, and other lands dedicated to the Town contained within
Plan 65M-3819, being the Whitwell Developments Limited and State Farm Mutual
Automobile Insurance Company subdivision as detailed in Report No. IES15-028;
and
THAT the necessary by-law be brought forward for enactment to assume for public
use the highways within Plan 65M-3819 and to establish as public highway any
applicable reserves.
CARRIED
General Committee Meeting Report
Tuesday, April 7, 2015 Page 5 of 6
8. CFS15-015 – Confirmation of One-Third Tax-Free Council Compensation
General Committee recommends:
THAT Report No. CFS15-015 be received; and
THAT By-law Number 5253-10 (Attachment #1) be deemed to have been reviewed
and confirmed to continue the one-third tax-free “deemed expenses” portion of the
remuneration of members of Council.
CARRIED
9. PL15-027 – Application for Exemption from Part Lot Control, Mattamy Aurora
(Aurora) Limited, Blocks 100, 102, 104, 106, 109, 111, and 112, Plan
65M-4423, File No.: PLC-2015-01
General Committee recommends:
THAT Report No. PL15-027 be received; and
THAT Council approve the Application for Exemption from Part Lot Control submitted
by Mattamy (Aurora) Limited to divide Blocks 100, 102, 104, 106, 109, 111 and 112
on Plan 65M-4423 into 36 separate lots for townhouse units; and
THAT the necessary Part Lot Control Exemption By-law, as referred to in Report No.
PL15-027, be enacted at the next available Council meeting.
CARRIED
10. CAO15-005 – Town of Aurora Strategic Plan (2015) Update
General Committee recommends:
THAT Report No. CAO15-005 be referred back to staff and staff be directed to come
forward with a report card on the implementation of the Strategic Plan in its current
form prior to consideration of any update.
CARRIED
11. CFS15-016 – 2015 Central York Fire Services Budget for Aurora Comment
General Committee consented to consider Item 11 prior to Item 2.
General Committee recommends:
THAT Report No. CFS15-016 be received; and
General Committee Meeting Report
Tuesday, April 7, 2015 Page 6 of 6
THAT Council provide its comments by way of resolution(s) to be conveyed to
Newmarket Council for consideration during their final budget reviews and approvals
in respect of the 2015 budget for Central York Fire Services.
CARRIED
8. NOTICES OF MOTION
None
9. NEW BUSINESS/GENERAL INFORMATION
None
10. CLOSED SESSION
None
11. ADJOURNMENT
The meeting was adjourned at 9:04 p.m.
GEOFFREY DAWE, MAYOR STEPHEN M. A. HUYCKE, TOWN CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING OF APRIL 7, 2015 RECEIVED
FINAL APPROVAL AND COUNCIL ENDORSEMENT OF THE RECOMMENDATIONS ON
APRIL 14, 2015 WITH THE EXCEPTION OF ITEMS 1, 5, AND 10 WHICH WERE PULLED
AND APPROVED AS RECOMMENDED.