MINUTES - General Committee - 20150324
TOWN OF AURORA
GENERAL COMMITTEE MEETING REPORT
Council Chambers
Aurora Town Hall
Tuesday, March 24, 2015
ATTENDANCE
COUNCIL MEMBERS Councillor Thompson in the Chair; Councillors Abel, Gaertner,
Humfryes, Kim, Mrakas, and Thom
MEMBERS ABSENT Councillor Pirri and Mayor Dawe
OTHER ATTENDEES Chief Administrative Officer, Director of Building and By-law
Services, Director of Corporate and Financial Services/Treasurer,
Director of Infrastructure and Environmental Services, Director of
Legal and Legislative Services/Town Solicitor, Director of Parks and
Recreation Services, Director of Planning and Development
Services, Town Clerk, and Council/Committee Secretary
The Chair called the meeting to order at 7:04 p.m.
1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of Interest
Act.
2. APPROVAL OF THE AGENDA
General Committee approved the agenda as circulated by Legal and Legislative Services,
with the following additions:
Delegation (b) Don Given, representing Eyelet Investment/Treasure Hill Homes and
Aurora 2C Landowners Group Inc.
Re: Item 16 – Report No. PL15-020 – Proposed Plan of Subdivision
and Zoning By-law Amendment, Eyelet Investment Corp., 1114
Wellington Street East, Files: SUB-2014-03 and ZBA-2014-08
General Committee Meeting Report
Tuesday, March 24, 2015 Page 2 of 9
Item 17 – Memorandum from Director of Planning & Development Services
Re: Additional Information for Item 16 – Report No. PL15-020 – Proposed
Plan of Subdivision and Zoning By-law Amendment, Eyelet Investment
Corp., 1114 Wellington Street East, Files: SUB-2014-03 and ZBA-
2014-08
3. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 2, 3, 4, 6, 7, 8, 9, 11, and 14 were identified for discussion.
4. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 1, 5, 10, 12, 13, 15, 16, and 17 were identified as items not requiring separate
discussion.
General Committee recommends:
THAT the following recommendations respecting the matters listed as “Items Not Requiring
Separate Discussion” be adopted as submitted to the General Committee and staff be
authorized to take all necessary action required to give effect to same:
1. Memorandum from Chief Administrative Officer
Re: Northern Six Collaboration – Presentation of Upcoming Initiatives
THAT the memorandum regarding Northern Six (“N6”) Collaboration –
Presentation of Upcoming Initiatives be received; and
THAT staff continue to evaluate opportunities for shared services between and
among N6 municipalities.
5. PL15-025 – Planning Applications Status List
THAT Report No. PL15-025 be received for information.
10. IES15-019 – Ministry of Environment Drinking Water System Inspection
THAT Report No. IES15-019 be received for information.
12. IES15-021 – 2014 Water Audit Report
THAT Report No. IES15-021 be received for information.
13. IES15-022 – Water, Wastewater and Stormwater Budget
THAT Report No. IES15-022 be received; and
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Tuesday, March 24, 2015 Page 3 of 9
THAT the 2015 combined Water, Wastewater budget for expenditures of
$17,078,987 and the Stormwater budget for expenditures of $1,313,000 be
approved; and
THAT the 2015 retail water rate of $1.9855 per cubic meter and the retail
wastewater rate of $1.6812 per cubic meter of water be approved; and
THAT the 2015 flat rate stormwater charge of $4.78 per unit per month for
residential and condominium properties and $62.96 per unit per month for
metered non-residential commercial/industrial and multi-residential properties be
approved; and
THAT the new approved retail water, retail wastewater, and stormwater charge
rates become effective for all billings issued by the Town on or after May 1, 2015,
and be retroactive for all consumption newly billed on such billings; and
THAT the 2015 bulk water purchase rate of $3.6667 per cubic meter dispensed
effective May 1, 2015 be approved; and
THAT a by-law be enacted to implement the 2015 retail water rate, retail
wastewater rate, stormwater charge, and bulk water purchase rate.
15. CFS15-014 – Statement of Remuneration and Expenses for Members of
Council, Committees and Local Boards
THAT Report No. CFS15-014 be received for information.
16. PL15-020 – Proposed Plan of Subdivision and Zoning By-law Amendment
Eyelet Investment Corp., 1114 Wellington Street East
Files: SUB-2014-03 and ZBA-2014-08
THAT Report No. PL15-020 be received; and
THAT Application for Draft Plan of Subdivision SUB-2014-03 (Eyelet Investment
Corp. be approved, subject to the conditions outlined in Schedule ‘A’ of this
report; and
THAT Zoning By-law Amendment file ZBA-2014-08 (Eyelet Investment Corp.) be
approved, to zone the subject lands from “RU” – Rural General Zone to “R2-96” –
Detached Dwelling Second Density Residential Exception Zone, “EP-15”–
Environmental Protection Exception Zone, and “O-9”–Major Open Space
Exception Zone; and
THAT a total of 82 units of water and sewage capacity be allocated to the Draft
Plan of Subdivision; and
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Tuesday, March 24, 2015 Page 4 of 9
THAT the Mayor and Town Clerk be authorized to execute a Subdivision
Agreement, including any and all documents and all of the Agreements
referenced in the Conditions of Approval, and any ancillary agreements required
to give effect to same.
17. Memorandum from Director of Planning & Development Services
Re: Additional Information for Item 16 – Report No. PL15-020 – Proposed Plan
of Subdivision and Zoning By-law Amendment, Eyelet Investment Corp.,
1114 Wellington Street East, Files: SUB-2014-03 and ZBA-2014-08
(Added Item)
THAT the memorandum regarding Additional Information for Item 16 – Report No.
PL15-020 – Proposed Plan of Subdivision and Zoning By-law Amendment, Eyelet
Investment Corp., 1114 Wellington Street East, Files: SUB-2014-03 and ZBA-2014-
08 be received; and
THAT Condition #58 be removed from the Conditions of Approval attached as
Schedule “A” to Report No. PL15-020 in favour of a clause inserted into the
Subdivision Agreement.
CARRIED
5. DELEGATIONS
(a) Glenn Lang, N6 Program Manager
Re: Item 1 – Memorandum from Chief Administrative Officer
Re: Northern Six Collaboration – Presentation of Upcoming Initiatives
Mr. Lang presented an overview of the Northern Six (N6) Shared Services Study that
identified priority areas for partnership, collaboration, and shared service opportunities
among the N6 municipalities.
General Committee received and referred the comments of the delegation to Item 1.
(b) Don Given, representing Eyelet Investment/Treasure Hill Homes and Aurora 2C
Landowners Group Inc.
Re: Item 16 – Report No. PL15-020 – Proposed Plan of Subdivision and Zoning
By-law Amendment, Eyelet Investment Corp., 1114 Wellington Street East,
Files: SUB-2014-03 and ZBA-2014-08
(Added Item)
The delegation request was withdrawn.
General Committee Meeting Report
Tuesday, March 24, 2015 Page 5 of 9
6. PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
None
7. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
2. PR15-008 – Development of a Sport Plan for Aurora
General Committee recommends:
THAT Report No. PR15-008 be received; and
THAT the process for the creation of a Sports Plan for Aurora as set out in Report
No. PR15-008 be approved; and
THAT the Parks and Recreation Master Plan Capital Project #73270 be increased
by $20,000.00, to be funded from the Master Plan Reserve; and
THAT the engagement of a consultant for the development of a Sports Plan for
Aurora be combined with the Parks and Recreation Master Plan review and
update.
CARRIED
3. PR15-009 – John West Memorial “Leaders of Tomorrow” Scholarship Award
General Committee recommends:
THAT Report No. PR15-009 be received; and
THAT the John West Memorial, Leaders of Tomorrow Scholarship Award be
implemented and the Terms of Reference be approved; and
THAT a Special Reserve Fund to be named the “John West Memorial, Leaders of
Tomorrow Scholarship Award Fund” be established for the sole purpose of
receiving a bequest from the estate of John West; and
THAT a by-law to create the “John West Memorial, Leaders of Tomorrow
Scholarship Award Fund” Special Reserve Fund be enacted.
CARRIED
General Committee Meeting Report
Tuesday, March 24, 2015 Page 6 of 9
4. PL15-019 – Site Plan Application, Skygrove Developments Inc., 233 Earl
Stewart Drive, File: SP-2014-09
General Committee consented to consider Item 4 prior to Item 3.
General Committee recommends:
THAT Report No. PL15-019 be received; and
THAT Site Plan Application File SP-2014-09 (Skygrove Developments Inc.) be
approved to permit the development of the subject lands for a stand-alone
restaurant with drive-thru facility and two (2) multi-unit commercial buildings; and
THAT the Mayor and Town Clerk be authorized to execute the Site Plan
Agreement, including any and all documents and ancillary agreements required to
give effect to same.
CARRIED
6. IES15-023 – Facility Projects Status Report
General Committee recommends:
THAT Report No. IES15-023 be received for information.
CARRIED
7. IES15-024 – Award of Tender IES2014-73 – For Street Lighting Infrastructure
Maintenance
General Committee recommends:
THAT Report No. IES15-024 be received; and
THAT Tender IES2014-73 – For street lighting infrastructure maintenance be
awarded to Mead Electric Inc. at an annual upset limit of $110,000, plus taxes for
a two-year period ending December 31, 2016; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements required to
give effect to same.
CARRIED
General Committee Meeting Report
Tuesday, March 24, 2015 Page 7 of 9
8. IES15-017 – Backyard Composting Initiative to Reduce Curbside Collection
General Committee recommends:
THAT Report No. IES15-017 be received for information.
CARRIED
9. IES15-018 – Submission of Annual Drinking Water Quality Report
General Committee recommends:
THAT Report No. IES15-018 be received; and
THAT the 2014 Annual Drinking Water Quality Report be posted on the Town’s
website.
CARRIED
11. IES15-020 – Drinking Water Quality Management Standard Operation Plan and
Municipal Drinking Water Licence
General Committee recommends:
THAT Report No. IES15-020 be received; and
THAT the Town of Aurora Drinking Water Quality Management Standard
(DWQMS) Operational Plan for Aurora’s Water Distribution system, as required
by the Safe Drinking Water Act, 2002, be endorsed; and
THAT the meeting minutes of the annual Management Review by Top
Management be received.
CARRIED
14. IES15-015 – Town-wide Conversion to LED Street Lighting – Update No. 1
General Committee recommends:
THAT Report No. IES15-015 be received; and
THAT this report satisfy Council’s conditional budget approval for capital project
#34709 “Streetlight Conversion to LED”; and
THAT staff be authorized to proceed with capital project #34709 “Streetlight
Conversion to LED”; and
General Committee Meeting Report
Tuesday, March 24, 2015 Page 8 of 9
THAT the Town retain the services of RealTerm Energy as a single source
purchase to develop the Lighting Design and Investment Grade Audit to convert
existing street lights to Light Emitting Diode (LED) street lights at a cost of
$85,000 plus taxes; and
THAT funding be provided from the Roads and Related Infrastructure Repair and
Replacement reserve fund; and
THAT the Mayor and Town Clerk be authorized to execute a Letter of Intent with
RealTerm Energy for an Investment Grade Audit related to a LED street light
conversion, including any other documents or agreements necessary to give
effect to same.
CARRIED
8. NOTICES OF MOTION
(a) Councillor Thom
Re: Canada 150 Celebrations
WHEREAS July 1, 2017 will mark the 150th anniversary of Confederation; and
WHEREAS the 150th anniversary of Confederation is a major historic milestone
for our country and cause for national celebration; and
WHEREAS the Town of Aurora, along with the federal and provincial
governments, has a responsibility to protect, promote and enhance our national
history, culture and heritage; and
WHEREAS public celebrations and events marking the 150th anniversary of
Confederation will bring our community closer together, demonstrate our Town’s
pride for our country, and give us a great opportunity to educate our youth on
Canada’s national history, culture, and heritage over the past 150 years.
NOW THEREFORE BE IT HEREBY RESOLVED THAT Council direct staff to
bring forward a report with recommendations regarding the implementation of a
“Canada 150 Committee”, similar to the “Aurora Sesquicentennial Committee”, for
the purpose of coordinating Town of Aurora events surrounding the 150th
anniversary of Confederation; and
BE IT FURTHER RESOLVED THAT Council direct staff to investigate and include
in their report any possible synergies and collaboration opportunities with the
federal and provincial governments as they roll out their plans for Canada 150
celebrations.
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Tuesday, March 24, 2015 Page 9 of 9
9. NEW BUSINESS/GENERAL INFORMATION
Councillor Humfryes inquired about the outstanding items with respect to the Aurora Family
Leisure Complex renovations. Staff advised that residents would be kept informed as the
project progresses.
Councillor Kim inquired about the location of Canada Post mailboxes.
Councillor Abel noted that there are concerns about activities taking place at the Aurora
Family Leisure Complex skateboarding facility. Staff noted that these matters are being
addressed.
10. CLOSED SESSION
General Committee consented to resolve into a Closed Session meeting, following
adjournment, to consider:
1. Personal matters about an identifiable individual, including a Town or Local Board
employee; Re: Report No. LLS15-023 – Appointments to the Heritage Advisory
Committee
11. ADJOURNMENT
The meeting was adjourned at 9:02 p.m.
JOHN ABEL, DEPUTY MAYOR STEPHEN M. A. HUYCKE, TOWN CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING OF MARCH 24, 2015 RECEIVED
FINAL APPROVAL AND COUNCIL ENDORSEMENT OF THE RECOMMENDATIONS ON
MARCH 31, 2015 WITH THE EXCEPTION OF ITEMS 1, 2, 3, 4, 6, AND 9, WHICH WERE
PULLED AND APPROVED AS RECOMMENDED.