MINUTES - General Committee - 20150113
TOWN OF AURORA
GENERAL COMMITTEE MEETING REPORT
Council Chambers
Aurora Town Hall
Tuesday, January 13, 2015
ATTENDANCE
COUNCIL MEMBERS Councillor Abel in the Chair; Councillors Gaertner, Humfryes, Kim,
Mrakas, Pirri, Thom, Thompson, and Mayor Dawe
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Building and By-law
Services, Director of Infrastructure and Environmental Services,
Director of Legal and Legislative Services/Town Solicitor (Deputy
Clerk), Director of Parks and Recreation Services, Director of
Planning and Development Services, Manager of Financial
Planning, and Council/Committee Secretary
The Chair called the meeting to order at 7 p.m.
1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of Interest
Act.
2. APPROVAL OF THE AGENDA
General Committee approved the agenda as circulated by Legal and Legislative Services
with the following additional items:
Delegation (a) Mai Somermaa, representing 2351528 Ontario Limited and Aurora-
Leslie Developments Limited; Re: Item 13 – LLS15-002 – Amendment
to Subdivision Approval Conditions (Cash-in-Lieu of Parkland) –
Addison Hall Business Park, 2351528 Ontario Limited and Aurora-
Leslie Developments Limited, 15775 & 15625 Leslie Street, Part of
Lots 23 & 24, Concession 3, File: D12-01-14
General Committee Meeting Report
Tuesday, January 13, 2015 Page 2 of 14
Item 22: Memorandum from Director of Infrastructure & Environmental Services
Re: Replacement Page for Item 8 – IES15-003 – School Travel Planning
for Regency Acres Public School
Item 23: Memorandum from Director of Infrastructure & Environmental Services
Re: Replacement Page for Item 9 – IES15-004 – York Public Buyers
Cooperative Fuel Supply Tender Award
Item 24: Memorandum from Director of Legal & Legislative Services/Town Solicitor
Re: Replacement Page for Item 14 – LLS15-007 – 2015 Insurance
Program Renewal
3. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 2, 3, 4, 6, 7, 9, 11, 16, 17, and 20 were identified for discussion.
4. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 1, 5, 8, 10, 12, 13, 14, 15, 18, 19, 21, 22, 23, and 24 were identified as items not
requiring separate discussion.
General Committee recommends:
THAT the following recommendations respecting the matters listed as “Items Not
Requiring Separate Discussion” be adopted as submitted to the General Committee
and staff be authorized to take all necessary action required to give effect to same:
1. CAO15-001 – Awarding of Contracts During the Election Period
THAT Report No. CAO15-001 be received for information.
5. CFS15-002 – Development Charge Deferral Agreement – Salvation Army
THAT Report No. CFS15-002 be received; and
THAT Council approve the deferral of Development Charges in respect of the
property at 15338 Leslie Street owned by the Salvation Army Central York Region
until a change of use or ownership occurs, in accordance with the Town’s
Development Charge By-law 5585-14 Section 3.5; and
THAT the Mayor and Town Clerk be authorized to execute the necessary agreement,
including any and all documents and ancillary agreements required to give effect to
same.
General Committee Meeting Report
Tuesday, January 13, 2015 Page 3 of 14
8. IES15-003 – School Travel Planning for Regency Acres Public School
THAT Report No. IES15-003 be received; and
THAT three-way stop sign control be installed at the intersection of Willis Drive and
Seaton Drive; and
THAT the necessary by-law be introduced to implement the above recommendation;
and
THAT “No U-TURN” signs be installed for the northbound and southbound directions
of Murray Drive in front of Regency Acres Public School; and
THAT notice of Council’s decision be sent to Regency Acres Public School.
10. IES15-005 – Aurora Family Leisure Complex Arena Mould Investigation
THAT Report No. IES15-005 be received; and
THAT a budget of $136,580 be approved for capital expenditures related to the initial
investigation and immediate remediation of portions of the warm seating area within
the viewing deck of the ice rink; and
THAT this budget be funded from the facilities repair and replacement reserve; and
THAT cleaning of mould and removal of materials in the viewing areas on the south
portion of the ice rink be awarded to A&O Contracting Inc. in the amount of
$51,719.86 excluding taxes.
12. LLS15-001 – Legal & Legislative Services – Organizational Update
THAT Report No. LLS15-001 be received for information.
13. LLS15-002 – Amendment to Subdivision Approval Conditions
(Cash-in-Lieu of Parkland) – Addison Hall Business Park
2351528 Ontario Limited and Aurora-Leslie Developments Limited
15775 & 15625 Leslie Street
Part of Lots 23 & 24, Concession 3
File: D12-01-14
THAT Report No. LLS15-002 be received; and
THAT Condition No. 12 of the Draft Plan of Subdivision Conditions of Approval for
File: D12-01-14 be deleted and replaced with the following wording:
General Committee Meeting Report
Tuesday, January 13, 2015 Page 4 of 14
“12. The Owner shall covenant and agree in the Subdivision Agreement to satisfy
any cash-in-lieu of parkland requirements to the satisfaction of the Town Solicitor
and the Director of Parks & Recreation Services in accordance with: (a) the
Town’s By-law Number 4291-01.F, as amended or successor thereto and
applicable policies; OR (b) a combination of a conveyance of lands pursuant to
Condition No. 54 and payment of cash-in-lieu of parkland at a rate of 1.513% per
lot valued as of the day before the day a building permit is issued in respect of
any development on each lot (notwithstanding any provisions to the contrary
contained in the Town’s By-law Number 4291-01.F, as amended or successor
thereto and applicable policies).”; and
THAT Condition No. 54 of the Draft Plan of Subdivision Conditions of Approval for
File: D12-01-14 be deleted and replaced with the following wording:
“54. The Owner shall covenant and agree in the Subdivision Agreement to convey
certain lands to the Town as open space/trail lands, in accordance with the
required Trail Location Plan, at no charge and free of all encumbrances, to the
satisfaction of the Director of Parks & Recreation Services and the Town
Solicitor.”
14. LLS15-007 – 2015 Insurance Program Renewal
THAT Report No. LLS15-007 be received; and
THAT Council authorize the renewal of the Town’s insurance coverage with BFL
CANADA Risk and Insurance Services Inc. (“BFL”) for 2015 based on the insurance
premium amount of $574,073.00 plus PST, and maintain the existing $10,000
deductible limits for the insurance policy in 2015; and
THAT the Mayor and Town Clerk be authorized to execute any necessary
agreements or documentation required to give effect to the same; and
THAT staff be directed to issue a Request for Proposals to obtain competitive
insurance rates for 2016, and that staff invite the Town’s N6 municipal partners to
participate in same.
15. LLS15-008 – Highland Gate Golf Club – One-Foot Reserves
THAT Report No. LLS15-008 be received; and
THAT staff place additional information about the Highland Gate Golf Club property
on the Town's website as new information is obtained.
General Committee Meeting Report
Tuesday, January 13, 2015 Page 5 of 14
18. Memorandum from Director of Infrastructure & Environmental Services
Re: Correspondence from Regency Acres Public School
Re: Item 8 – IES15-003 – School Travel Planning for Regency Acres
Public School
THAT the memorandum regarding Correspondence from Regency Acres Public
School be received for information.
19. Memorandum from Director of Corporate & Financial Services
Re: Ice Storm Claim Now Filed
THAT the memorandum regarding Ice Storm Claim Now Filed be received for
information.
21. Memorandum from Mayor Geoffrey Dawe
Re: Correspondence from the Ministry of Energy – Overview of Initiatives
THAT the memorandum regarding Correspondence from the Ministry of Energy -
Overview of Initiatives be received for information.
22. Memorandum from Director of Infrastructure & Environmental Services
Re: Replacement Page for Item 8 – IES15-003 – School Travel Planning for
Regency Acres Public School
(Added Item)
THAT the memorandum regarding Replacement Page for Item 8 – IES15-003 –
School Travel Planning for Regency Acres Public School be received for information.
23. Memorandum from Director of Infrastructure & Environmental Services
Re: Replacement Page for Item 9 – IES15-004 – York Public Buyers
Cooperative Fuel Supply Tender Award
(Added Item)
THAT the memorandum regarding Replacement Page for Item 9 – IES15-004 – York
Public Buyers Cooperative Fuel Supply Tender Award be received for information.
24. Memorandum from Director of Legal & Legislative Services/Town Solicitor
Re: Replacement Page for Item 14 – LLS15-007 – 2015 Insurance Program
Renewal
(Added Item)
THAT the memorandum regarding Replacement Page for Item 14 – LLS15-007 –
2015 Insurance Program Renewal be received for information.
CARRIED
General Committee Meeting Report
Tuesday, January 13, 2015 Page 6 of 14
5. DELEGATIONS
(a) Mai Somermaa, representing 2351528 Ontario Limited and Aurora-Leslie
Developments Limited
Re: Item 13 – LLS15-002 – Amendment to Subdivision Approval Conditions
(Cash-in-Lieu of Parkland) – Addison Hall Business Park, 2351528 Ontario
Limited and Aurora-Leslie Developments Limited, 15775 & 15625 Leslie
Street, Part of Lots 23 & 24, Concession 3, File: D12-01-14
(Added Item)
Ms. Somermaa was present to address questions regarding Item 13.
General Committee received the comments of the delegation for information.
6. PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
None
7. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
General Committee moved forward Item 16 for consideration.
16. PL15-001 – Site Plan Amendment Application
Karma Tekchen Zabsal Ling Centre (KTZL)
13900 Leslie Street
File: SP-2014-05
General Committee recommends:
THAT Report No. PL15-001 be received; and
THAT Site Plan Application File SP-2014-05 (KTZL) be approved to permit the
development of the subject lands for the conversion of the existing building to an
institutional use permitted by the Amending Zoning By-law; and
THAT Council enact the related Zoning By-law Amendment at a future Council
Meeting; and
THAT the Mayor and Town Clerk be authorized to execute the Site Plan
Agreement, including any and all documents and ancillary agreements required
to give effect to same.
CARRIED
General Committee Meeting Report
Tuesday, January 13, 2015 Page 7 of 14
2. BBS15-001 – Accessibility 2014 Election Report
General Committee recommends:
THAT Report No. BBS15-001 be received; and
THAT staff report back to Council on the feasibility and cost of telephone
and online voting for the 2018 Municipal Election.
CARRIED
3. BBS15-002 – Parking Regulations and Enforcement
General Committee recommends:
THAT Report No. BBS15-002 be received; and
THAT staff report back to Council on the feasibility of implementing an on-
street parking permit system and an online just-in-time parking permit
system in the Town of Aurora.
CARRIED
4. BBS15-003 – Request for Sign Variance to Sign By-Law No. 4898-07.P for
Country Wide Homes Ltd., 15624 Leslie Street
General Committee recommends:
THAT Report No. BBS15-003 be received; and
THAT Council approve a request for variance to Sign By-law No. 4898-07.P for
the Country Wide Homes Ltd. residential development sales office at 15624
Leslie Street to allow only the proposed wall residential development signs
whereas Sign By-law 4898-07.P permits a maximum of two (2) residential
development signs; and
THAT Council approve a request for variance to Sign By-law No. 4898-07.P to
allow 48.87m2 of residential development sign area whereas Sign By-law 4898-
07.P restricts the area of residential development signs to 20m2.
CARRIED
General Committee Meeting Report
Tuesday, January 13, 2015 Page 8 of 14
6. IES15-001 – Facility Projects Status Report
General Committee recommends:
THAT Report No. IES15-001 be received; and
THAT all eligible costs related to capital improvements be incorporated into this
project to maximize use of development charge funding; and
THAT the Budget for the Aurora Family Leisure Complex Renovations (Capital
Project 74004) be increased by $593,113 to a revised budget of $7,592,462;
and
THAT the increase in the Budget for the Aurora Family Leisure Complex
Renovations (Capital Project 74004) be funded from the Development Charges
Reserve in the amount of $533,800, and from the Cash in Lieu of Parkland
Reserve in the amount of $59,313; and
THAT staff report back to Council on the Contractor Extended
Administration Costs at a later date to be approved by Council separately.
CARRIED
7. IES15-002 – Early Approval of Capital Reconstruction Projects
General Committee recommends:
THAT Report No. IES15-002 be received; and
THAT Council grant early approval for the following 2015 capital reconstruction
projects in advance of budget approval:
Capital Project 31096, Reconstruction of Bluegrass Drive, Steeplechase
Avenue, Woodsend Crescent and Skyview Lane ($1,800,000);
Capital Project 31101, Reconstruction of Vandorf Sideroad ($1,200,000 –
2015 budget request);
Capital Project 42053, Rehabilitation of Culvert on Yonge Street,
approximately 220m north of Kennedy Street, ($445,000); and
Capital Project 31103, Reconstruction of Centre Street, Phase 1 – from
Spruce Street to Walton Drive ($802,000); and
General Committee Meeting Report
Tuesday, January 13, 2015 Page 9 of 14
THAT Capital Project 31112, Reconstruction of Industrial Parkway South
from Wellington Street to Industry Street and Industry Street from
Industrial Parkway South to Mary Street ($1,995,000) be referred to the
2015 Capital Budget approval process.
CARRIED
9. IES15-004 – York Public Buyers Cooperative Fuel Supply Tender Award
General Committee recommends:
THAT Report No. IES15-004 be received; and
THAT York Purchasing Co-op Fuel Supply Tender No. CRFT 2014-07, as
issued by the Regional Municipality of York for the Supply and Delivery of
Gasoline and Diesel Fuels to the Municipalities, be awarded to Valero Energy
Incorporated for a five (5) year term for the supply and delivery of Ethanol (10%)
Blended Gasoline; and
THAT York Purchasing Co-op Fuel Supply Tender No. CRFT 2014-07, as
issued by the Regional Municipality of York for the Supply and Delivery of
Gasoline and Diesel Fuels to the Municipalities, be awarded to Canada Clean
Fuels Incorporated for a five (5) year term for the supply and delivery of #1
Diesel Ultra Low Sulphur and B10 Diesel Fuel; and
THAT the Town issue the purchase order for Valero Energy Incorporated, for
costs not to exceed $100,000, excluding taxes for 2015; and
THAT the Town issue the purchase order for Canada Clean Fuels Incorporated,
for costs not to exceed $140,000, excluding taxes for 2015; and
THAT the Director of Infrastructure and Environmental Services be authorized to
approve Purchase Orders for the years 2016, 2017, 2018 and 2019 to an upset
limit of the approved budget for each year.
CARRIED
11. IES15-006 – Purchase Order Increase for Supply & Delivery of Fuel
General Committee recommends:
THAT Report No. IES15-006 be received; and
THAT purchase order 103 (Valero Energy Inc.) be increased by $34,000 to an
upset limit of $260,000, excluding taxes.
CARRIED
General Committee Meeting Report
Tuesday, January 13, 2015 Page 10 of 14
17. PL15-002 – Comprehensive Zoning By-law Review, Status Update
File No. ZBA-2012-ZBR
General Committee recommends:
THAT Report No. PL15-002 be received for information.
CARRIED
20. Memorandum from Mayor Geoffrey Dawe
Re: Council Proclamation – The Year of Sport in Aurora
General Committee recommends:
THAT Council proclaim the following:
WHEREAS His Excellency the Right Honourable David Johnston, Governor
General of Canada proclaimed 2015 the Year of Sport in Canada in a ceremony
on Parliament Hill on October 16, 2014; and
WHEREAS the 2015 Year of Sport celebrates the role of sport in our Country
and encourages Canadians to participate and seek the benefits of sports; and
WHEREAS in 2015 Canada will be host to several national and international
sporting events such as:
The International Ice Hockey Federation World Junior Hockey
Championship
25th Edition of the Canada Winter World Games
FIFA Women’s World Cup Canada
2015 Pan and Parapan American Games; and
WHEREAS in 2015 York Region will host the first-ever Pan Am Games Golf
Tournament at Angus Glen Golf Club; and
WHEREAS the Town of Aurora supports and promotes Sport through its Parks
and Recreation programs and relationships with various sports organizations
such as:
Aurora Minor Hockey Association
The Aurora Tigers
The Aurora Youth and Soccer Club
Sport Aurora
York North Basketball Association
General Committee Meeting Report
Tuesday, January 13, 2015 Page 11 of 14
THEREFORE BE IT RESOLVED THAT, on behalf of the Members of Council
for the Corporation of the Town of Aurora, I, Mayor Geoffrey Dawe, do hereby
proclaim 2015 as the Year of Sport in Aurora and urge our citizens and visitors
to discover the benefits of Sport by participating in a wide variety of programs
and activities; and
THEREFORE BE IT FURTHER RESOLVED THAT the Proclamation
designating the year beginning January 1, 2015 as the ‘Year of Sport in Aurora’
be included in the Notice Board.
CARRIED
8. NOTICES OF MOTION
(a) Councillor Mrakas
Re: Pilot Project for Left Turn Restrictions at Intersection of Yonge Street and
Wellington Street
WHEREAS traffic congestion at the intersection of Yonge Street and Wellington
Street is an ongoing concern for Aurora residents and businesses; and
WHEREAS the flow of northbound and southbound traffic is significantly
impeded during peak traffic periods due to left turning vehicles; and
WHEREAS many municipalities restrict left-hand turns at high volume
intersections during peak traffic periods as a means to address similar concerns
with traffic congestion; and
WHEREAS in January of 1998, the Region of York instituted–on a trial basis–a
“no left turn” prohibition on Yonge Street at Wellington Street during the AM/PM
peak period; and
WHEREAS the results of this trial prohibition of left turns at Yonge Street and
Wellington Street revealed “…a significant improvement in traffic operations”;
NOW THEREFORE BE IT HEREBY RESOLVED THAT the Regional
Municipality of York be requested to investigate the feasibility of implementing a
pilot project for left turn restrictions to north and southbound Yonge Street at
Wellington Street during AM/PM peak traffic periods for the purposes of
addressing traffic congestion at said intersection; and
General Committee Meeting Report
Tuesday, January 13, 2015 Page 12 of 14
BE IT FURTHER RESOLVED THAT the Regional Municipality of York be
requested to provide Aurora Council with a presentation on the feasibility of
implementing a pilot project for left turn restrictions to north and southbound
Yonge Street at Wellington Street during AM/PM peak traffic periods for the
purposes of addressing traffic congestion at said intersection following any such
investigation.
(b) Mayor Dawe
Re: Street Parking Plan for the Downtown Core
WHEREAS The Town of Aurora recognizes the importance of Yonge Street as
a corridor of business in our historic downtown and is fully committed to ensuring
its long-term commercial sustainability; and
WHEREAS the Town of Aurora initiated a downtown revitalization study for the
Yonge Street and Wellington Street corridors in 2009; and
WHEREAS the Town of Aurora approved the Aurora Promenade Concept Plan
and related Aurora Promenade Secondary Plan in 2010, which included a
comprehensive vision for our historic downtown; and
WHEREAS the Town of Aurora Economic Development Action Plan and
Business Retention and Expansion Strategy emphasize the importance of
supporting local business and revitalizing the downtown; and
WHEREAS the Town of Aurora approved the Community Improvement Plan
(CIP) to support downtown revitalization in 2014; and
WHEREAS the Town of Aurora approved the Aurora Promenade Streetscape
Design and Implementation Plan in 2014 to improve the streetscape design in
the downtown; and
WHEREAS the Town of Aurora will be considering detailed streetscape design
options for Yonge Street through the historic downtown.
NOW THEREFORE BE IT HEREBY RESOLVED that staff be directed to
investigate the feasibility of implementing a street parking plan as per the
attached conceptual plan and to report back to Council as soon as possible.
(c) Mayor Dawe
Re: Community Radio Station
WHEREAS The Town of Aurora is continually looking to provide new and/or
unique services to its residents; and
General Committee Meeting Report
Tuesday, January 13, 2015 Page 13 of 14
WHEREAS The Town of Aurora has recently committed to providing additional
program space for our residents at the renewed Aurora Family Leisure Complex;
and
WHEREAS The Town of Aurora has recently been approached by a community
group led by Ferguson Mobbs, to start a non-profit community FM radio station,
enlisting all segments of our community; and
WHEREAS this non-profit community FM radio station would be accessible to
the residents of Aurora to broadcast music, sports, local news and weather on a
real time basis with the focus on all aspects of Aurora; and
WHEREAS the radio station could provide various community organizations
(such as the Royal Canadian Legion, Aurora Skating Club, Aurora Hockey Club,
etc.) a program slot to advise the residents of Aurora of upcoming events and
general information on that organization in an entertaining and engaging format;
and
WHEREAS the radio station could be a real time emergency source of critical
information provided by police, fire or other emergency officials and municipal
departments during a snow storm, ice storm or other natural disasters; and
WHEREAS the radio station could provide on-the-spot/satellite coverage of
special Town events such as the Yonge Street Sale, Canada Day,
Remembrance Day, Christmas parade, the opening of new buildings, etc.; and
WHEREAS the radio station could provide a supervised focal point for our youth
through programming by the youth of Aurora; and
WHEREAS training would be provided to all prospective community
broadcasters at no cost to them and no resources requested from the Town of
Aurora.
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to
investigate the feasibility of this proposal and report back to Council as soon as
possible.
9. NEW BUSINESS/GENERAL INFORMATION
Councillor Mrakas encouraged members of Council to participate at the 2015 Run or Walk
for Southlake which will be taking place on April 26, 2015.
Councillor Humfryes recommended that everyone visit the Aurora Farmers’ Market this
weekend, which is open from 10 a.m. to 2 p.m. at the Aurora Cultural Centre.
General Committee Meeting Report
Tuesday, January 13, 2015 Page 14 of 14
Councillor Humfryes encouraged members of Council to participate at the Big Brother Big
Sister Bowl-A-Thon and advised that each registered member is required to raise $100.
Councillor Thom noted that a charity hockey game (Newmarket Hurricanes vs Aurora
Tigers) will be taking place on Sunday, February 15, 2015 at the Ray Twinney Recreation
Complex commencing at 2:30 p.m. with proceeds going to Southlake Regional Health
Centre.
The Director of Legal & Legislative Services introduced Samantha Kong as the new
Council/Committee Secretary.
10. CLOSED SESSION
None
11. ADJOURNMENT
The meeting was adjourned at 9:30 p.m.
GEOFFREY DAWE, MAYOR WARREN MAR, DEPUTY CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING OF JANUARY 13, 2015
RECEIVED FINAL APPROVAL AND COUNCIL ENDORSEMENT OF THE
RECOMMENDATIONS ON JANUARY 20, 2015 WITH THE EXCEPTION OF ITEMS 7 AND 20
WHICH WERE PULLED AND APPROVED AS AMENDED, AND ITEM 13 WHICH WAS
PULLED AND APPROVED AS RECOMMENDED.