MINUTES - General Committee - 20140902
TOWN OF AURORA
GENERAL COMMITTEE MEETING REPORT
Council Chambers
Aurora Town Hall
Tuesday, September 2, 2014
ATTENDANCE
COUNCIL MEMBERS Councillor Pirri in the Chair; Councillors Abel, Gallo, Humfryes
(arrived 7:22 p.m.), Thompson, and Mayor Dawe
MEMBERS ABSENT Councillors Buck, Constable, and Gaertner
OTHER ATTENDEES Chief Administrative Officer, Director of Building and By-law
Services, Director of Corporate and Financial Services/Treasurer,
Director of Legal and Legislative Services/Town Solicitor, Director of
Infrastructure and Environmental Services, Director of Parks and
Recreation Services, Director of Planning and Development
Services, Town Clerk, and Council/Committee Secretary
The Chair called the meeting to order at 7 p.m.
1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2. APPROVAL OF THE AGENDA
General Committee approved the agenda as circulated by Legal and Legislative
Services.
3. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 4, 5, 6, 7, 8, 13, and 17 were identified for discussion.
4. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 3, 9, 10, 11, 12, 14, 15, 16, and 18 were identified as items not requiring
separate discussion.
General Committee recommends:
THAT the following recommendations respecting the matters listed as “Items Not
Requiring Separate Discussion” be adopted as submitted to the General Committee
and staff be authorized to take all necessary action required to give effect to same:
3. IES14-047 – Service Level Review for Winter Maintenance and Revised Policies
THAT report IES14-047 be received; and
General Committee Meeting Report
Tuesday, September 2, 2014 Page 2 of 7
THAT Council adopt the Level of Service Targets for Winter Maintenance of Roads
and Sidewalks dated June 2014 that align with Ontario Regulation 239/02, as
amended by Ontario Regulation 47/13, being the Minimum Maintenance Standards
for Municipal Highways; and
THAT Council adopt the Salt Management Plan dated June 2014; and
THAT staff be directed to provide winter maintenance service levels in accordance
with the policies while striving to maintain existing community satisfaction.
9. IES14-046 – Purchase Order Increase for Water and Wastewater Services
THAT report IES14-046 be received; and
THAT Council approve an increase of $150,000 to an upset limit of $485,000
(excluding HST) for Purchase Order No. 131 in the favour of VM DiMonte
Construction Limited for Mainline Sewer and Watermain Repairs.
10. BBS14-013 – Request for Sign Variance to Sign By-law No. 4898-07.P for State
and Main Kitchen and Bar, 14760 Yonge Street, Unit C1
THAT report BBS14-013 be received; and
THAT Council approve a request for variance to Sign By-law No. 4898-07.P for the
business premise of State & Main Kitchen and Bar, 14760 Yonge Street, Unit C1, to
allow five (5) wall signs whereas the Sign By-law restricts the number of wall signs to
two (2) wall signs maximum for this unit; and
THAT Council approve a request for variance to permit the wall signs on the north
elevation to have a combined sign area of 29.2m2 whereas the Sign By-law restricts
the sign area for the north elevation to 18.5m2 maximum; and
THAT Council approve a request for variance to permit the wall signs on the north
elevation to provide 29.8% wall coverage whereas the Sign By-law restricts the north
elevation wall sign coverage to 20% maximum.
11. CAO14-017 – Internet Protocol Television
THAT report CAO14-017 be received for information.
12. PL14-037– Updated Radiocommunication & Broadcasting Antenna Systems
Protocol
THAT report PL14-037 be received; and
THAT the attached updated Town of Aurora Radiocommunication & Broadcasting
Antenna Systems Protocol be adopted.
14. PL14-059 – Council Motion Re: Protection for Area of Significant Heritage and
Cultural Resources
THAT report PL14-059 be received for information.
15. HAC14-08 – Heritage Advisory Committee Report of August 11, 2014
THAT report HAC14-08 be received; and
THAT Council adopt the following recommendations from the Heritage Advisory
Committee meeting of August 11, 2014:
General Committee Meeting Report
Tuesday, September 2, 2014 Page 3 of 7
1. HAC14-021 – Removal of the property located at 15186 Yonge Street from
the Aurora Register of Properties of Cultural Heritage Value
or Interest
THAT the Aurora United Church property remain on the Aurora Register of Properties
of Cultural Heritage Value or Interest.
2. HAC14-022 – Heritage Permit Application No. NE-HCD-HPA-14-02 for a
property Designated under Part V of the Ontario Heritage
Act, within the Northeast Old Aurora Heritage Conservation
District, 58 Catherine Avenue
THAT Heritage Permit Application No. NE-HCD-HPA-14-02 be approved.
16. Memorandum from Chief Administrative Officer
Re: Total Costs Associated with Aurora’s Post-Secondary Institution
Attraction Strategy
THAT the memorandum regarding Total Costs Associated with Aurora’s Post-
Secondary Institution Attraction Strategy be received for information.
18. Memorandum from Councillor Gaertner
Re: Arboretum News – Summer 2014 Newsletter
THAT the memorandum regarding Arboretum News – Summer 2014 Newsletter be
received for information.
CARRIED
5. DELEGATIONS
(a) Steve Gardner, Principal, Rick Hansen Public School
Re: Item 8 – IES14-048 – School Travel Planning for Rick Hansen Public
School
Mr. Gardner highlighted the concerns of the school and spoke in support of the
staff report recommendations toward ensuring student safety.
General Committee received the comments of the delegation, which were referred to
Item 8.
(b) Catherine Spears, Spears + Associates Inc., and Brad Allen, Senior Vice
President, Bentall Kennedy (Canada) LP
Re: Item 1 – PL14-056 – Site Plan Amendment Application, Sun Life Assurance
Company of Canada, 444-446 Hollandview Trail, Part of Block 2 Plan 65M-
2873, and Part Block 1 Plan 65M-3193, File: D11-04-14
Ms. Spears addressed some of the concerns raised at a previous Council meeting
and those of local residents, and noted changes to the site plan that addressed
those concerns.
General Committee received the comments of the delegation, which were referred to
Item 1.
6. PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
None
General Committee Meeting Report
Tuesday, September 2, 2014 Page 4 of 7
7. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. PL14-056 – Site Plan Amendment Application
Sun Life Assurance Company of Canada
444-446 Hollandview Trail, Part of Block 2 Plan 65M-2873, and Part
Block 1 Plan 65M-3193, File: D11-04-14
General Committee recommends:
THAT report PL14-056 be received; and
THAT the Site Plan Amendment Application File: D11-04-14 be approved to
permit the construction of a 132m2 (1,420ft2) patio on the subject lands; and
THAT Council authorize the Director of Planning and Development Services to
execute the Site Plan Agreement, including any and all documents and ancillary
agreements required to give effect to same.
CARRIED
2. PR14-040 – Pan Am Games Torch Run
General Committee recommends:
THAT report PR14-040 be received; and
THAT Council approve the hosting of the Pan Am Games Torch Relay event in
Aurora; and
THAT, upon approval, the Mayor and Town Clerk be authorized to execute the
attached Memorandum of Understanding, including any and all documents and
ancillary agreements required to give effect to same; and
THAT $15,000.00 be allocated from the Council Operating Contingency
Account.
CARRIED
4. IES14-049 – Award of Tender IES2014-53 and IES2014-54 – Road Plowing and
Sidewalk Plowing Contracts
General Committee recommends:
THAT Item 4 be deferred to the General Committee meeting of September 16,
2014.
CARRIED
5. IES14-043 – Town-wide Conversion to LED Street Lighting
General Committee recommends:
THAT report IES14-043 be received; and
THAT this report satisfy Council’s conditional budget approval for capital project
34709; and
General Committee Meeting Report
Tuesday, September 2, 2014 Page 5 of 7
THAT staff be authorized to issue a Request for Proposal to select an Energy
Solutions Partner for the Town-wide implementation of light emitting diode (LED)
street lighting and other energy savings projects.
CARRIED
6. IES14-044 – Upper York Sewage Solution Environmental Assessment
General Committee recommends:
THAT report IES14-044 be received for information.
CARRIED
7. IES14-045 – Water Connection Backflow Prevention Program
General Committee recommends:
THAT report IES14-045 be received; and
THAT staff bring forward By-law Number 5645-14, “BEING A BY-LAW to
regulate cross connections and backflow prevention in private plumbing systems
as required to protect the Town of Aurora drinking water system from
contamination” to a future Council meeting for enactment.
CARRIED
8. IES14-048 – School Travel Planning for Rick Hansen Public School
General Committee recommends:
THAT report IES14-048 be received; and
THAT three-way stop sign control be installed at the intersection of Mavrinac
Boulevard and Cosford Street; and
THAT three-way stop sign control be installed at the intersection of Hartwell Way
and Bilbrough Street; and
THAT pedestrian crossing pavement marking be provided at all legs of the
Mavrinac Boulevard and Hartwell Way traffic circle; and
THAT school area signs be installed for the eastbound and westbound
directions on Hartwell Way; and
THAT the necessary by-law be introduced to implement the above
recommendations; and
THAT letters be sent to Rick Hansen Public School with the General
Committee’s recommendations.
CARRIED
13. LLS14-029 – Update on Cosmetic Pesticide Ban Legislation
General Committee recommends:
THAT report LLS14-029 be received; and
General Committee Meeting Report
Tuesday, September 2, 2014 Page 6 of 7
THAT a by-law repealing By-law Number 5033-08.P, “BEING A BY-LAW for the
prohibition of the application of cosmetic pesticides in the Town of Aurora”, be
presented to Council for enactment at a future meeting.
CARRIED
17. Memorandum from Director of Infrastructure & Environmental Services
Re: Resident Request to Address Old Bloomington Road Concerns
General Committee recommends:
THAT the memorandum regarding Resident Request to Address Old
Bloomington Road Concerns be received for information.
CARRIED
8. NOTICES OF MOTION
None
9. NEW BUSINESS/GENERAL INFORMATION
Mayor Dawe expressed appreciation to the staff for organizing the recent ALS Ice Bucket
Challenge.
Councillor Abel inquired about an exemption to allow signage advertising the upcoming
Magna Hoedown fundraising event and the Chief Administrative Officer indicated that this
matter would be addressed.
Councillor Thompson inquired about the regulation of election lawn signs and requested
clarification. The Director of Building and By-law Services advised that the placement of
election signs is regulated by the Town’s Temporary Sign By-law for municipal roads,
which does not restrict the commencement time but requires that election signs are
removed within four days following the election, and York Region’s Sign By-law for regional
roads, which permits municipal election signs commencing September 15 at midnight until
three days following the election. She noted that this information is available to registered
candidates and will be available on the Town’s website.
Councillor Abel inquired about whether there were any provisions requiring municipal
election candidates to act in a respectful and courteous manner with regard to the
placement of their election signs. The Town Clerk advised that, while no legislative
provisions apply, all municipal election candidates are encouraged to treat their fellow
candidates with respect and courtesy.
Councillor Pirri inquired about the two questions on the ballot and whether any meetings
would be held. The Town Clerk advised that the Town would not be hosting any meetings,
but would be providing voters with general information about both questions on the ballot.
10. CLOSED SESSION
General Committee resolved into a General Committee Closed Session, following
adjournment, to consider:
1. Litigation or potential litigation including matters before administrative tribunals,
affecting the Town or a Local Board; Re: Report PL14-061 – Appeal to the Ontario
Municipal Board re Aurora Small Engine Repair Inc., (Appellants: York Region
Condominium Corporation No. 797), Committee of Adjustment Variance Application –
D13-11-14, 305 Industrial Parkway South.
General Committee Meeting Report
Tuesday, September 2, 2014 Page 7 of 7
11. ADJOURNMENT
The meeting was adjourned at 8:41 p.m.
CARRIED
GEOFFREY DAWE, MAYOR STEPHEN M.A. HUYCKE, TOWN CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING OF SEPTEMBER 2, 2014
RECEIVED FINAL APPROVAL BY COUNCIL ON SEPTEMBER 9, 2014 WITH THE
EXCEPTION OF ITEMS 1, 3, 11, 14, 17, AND 18 WHICH WERE APPROVED AS ORIGINALLY
PRESENTED, AND ITEMS 4 AND 5 WHICH WERE APPROVED AS AMENDED.