MINUTES - General Committee - 20140520
TOWN OF AURORA
GENERAL COMMITTEE MEETING REPORT
Council Chambers
Aurora Town Hall
Tuesday, May 20, 2014
ATTENDANCE
COMMITTEE MEMBERS Councillor Gaertner in the Chair; Councillors Abel, Buck,
Gallo, Humfryes, Pirri, Thompson, and Mayor Dawe
(arrived 7:58)
MEMBERS ABSENT Councillor Ballard
OTHER ATTENDEES Chief Administrative Officer, Director of Building and
By-law Services, Director of Corporate and Financial
Services/Treasurer, Director of Infrastructure and
Environmental Services, Director of Legal and
Legislative Services/Town Solicitor, Director of Parks
and Recreation Services, Director of Planning and
Development Services, Town Clerk, and Council/
Committee Secretary
Councillor Gaertner called the meeting to order at 7 p.m.
1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2. APPROVAL OF THE AGENDA
General Committee approved the agenda as circulated by Legal and Legislative
Services, with the addition of replacement page 208 Re: Notice of Motion (c).
3. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 6, 7, 8, 9, and 10 were identified as items requiring separate discussion.
4. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 3, 4, 5, 11, 12, 13, 14, 15, 16, 17, and 18 were identified as items not requiring
separate discussion.
General Committee recommends:
THAT the following recommendations respecting the matters listed as “Items
Not Requiring Separate Discussion” be adopted as submitted to the General
Committee and staff be authorized to take all necessary action required to
give effect to same:
General Committee Meeting Report
Tuesday, May 20, 2014 Page 2 of 11
3. BBS14-009 – Request for Sign Variance to Sign By-law No. 4898-07.P
SportClips Haircuts
15380 Bayview Ave., Unit A3
THAT report BBS14-009 be received; and
THAT Council approve a request for a variance to Sign By-law 4898-07.P to
allow two wall signs whereas the By-law permits only one wall sign at 15380
Bayview Ave. – Unit A3, SportClips Haircuts.
4. BBS14-011 – Request for Sign Variance to Sign By-law No. 4898.07.P
Sobeys Extra
15500 Bayview Ave.
THAT report BBS14-011 be received; and
THAT Council approve a request for a variance to Sign By-law 4898-07.P to
allow two signs on the east elevation whereas the By-law permits only one
sign; and
THAT Council approve a request for a variance to Sign By-law 4898-07.P to
allow one sign on the west elevation whereas the By-law permits no signs on
the west elevation.
5. IES14-029 – Award of Quotation IES2014-18 – Removal of Existing
Paving Stones and Replacement with “Trafficpatterns XD”
Pavement Impressions at Wellington St. E. – John West
Way Intersection
THAT report IES14-029 be received; and
THAT Quotation IES2014-18 – Removal of Existing Paving Stones and
Replacement with “Trafficpatterns XD” Pavement Impressions at Wellington
St. E. - John West Way Intersection, be awarded to Hawkins Contracting
Services Limited in the amount of $103,365.08, excluding taxes; and
THAT additional funding in the amount of $11,300.24 from the Roads and
Related Repairs and Replacement Reserve be provided; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
11. IES14-027 – Facility Projects Status Report
THAT report IES14-027 be received for information.
12. IES14-028 – Fleet 2014 Capital Request Confirmation
THAT report IES14-028 be received; and
THAT this report satisfy Council’s conditional budget approval; and
THAT staff be authorized to proceed with:
Capital Project 34160 (1/2 tonne Pick-up No. 13 replacement); and
Capital Project 71069 (1 tonne dump truck No. 251 replacement with a 3
tonne 4x4 ); and
General Committee Meeting Report
Tuesday, May 20, 2014 Page 3 of 11
Capital Project 71070 (1/2 tonne Pick-up No. 250 to be replaced with a
3/4 tonne 4x4 pick-up and plow); and
Capital Project 71089 (Addition to Fleet ¾ tonne 4x4 Pick-up).
13. PR14-022 – Cultural Master Plan
THAT report PR14-022 be received; and
THAT the Cultural Master Plan dated May 2014 be received; and
THAT the Cultural Master Plan be forwarded to the June 3, 2014 General
Committee meeting for consideration, together with the following
recommendations:
THAT Council endorse the Cultural Master Plan and specifically
approve Section 5 of the Plan being “Strategies and Actions”; and
THAT staff be authorized to initiate the Cultural Mapping components
of the plan prior to the completion of a detailed implementation plan.
14. PL14-035 – Application for Site Plan Approval
The Regional Municipality of York
350 First Commerce Drive, Block 6, 65M-3819
File No. D11-01-14
THAT report PL14-035 be received; and
THAT Site Plan Application File D11-01-14 (York Region) be approved to
permit the construction of a new regional elevated water storage tank off First
Commerce Drive; and
THAT the Mayor and Town Clerk be authorized to execute the site plan
agreement, including any and all documents and ancillary agreements
required to give effect to same.
15. PRAC14-04 – Parks and Recreation Advisory Committee Report
April 17, 2014
THAT report PRAC14-04 be received; and
THAT Council adopt the following recommendation from the Parks and
Recreation Advisory Committee meeting of April 17, 2014:
1. Aurora Family Leisure Complex Fitness Centre Membership
Summary Report – Update as of March 31, 2014
THAT the Aurora Family Leisure Complex Fitness Centre Membership
Summary Report – Update as of March 31, 2014 be received; and
THAT accumulation of the data for the Aurora Family Leisure Complex
Fitness Centre Membership Summary Report be continued through 2014 in
order to reflect the change of the facilities scheduled to occur in October and
November 2014, and be presented to the next Parks and Recreation Advisory
Committee in 2015.
16. TATC14-04 – Trails and Active Transportation Committee Report
April 25, 2014
THAT report TATC14-04 be received; and
General Committee Meeting Report
Tuesday, May 20, 2014 Page 4 of 11
THAT Council adopt the following recommendations from the Trails and
Active Transportation Committee meeting of April 25, 2014:
1. Memorandum from the Manager of Parks
Re: Correspondence received from Waterfront Regeneration
Trust
Re: Request for Endorsement of the Proposed Alignment
for the Greenbelt Cycling Route in the Town of Aurora
THAT the Greenbelt Cycling Route concept be endorsed, subject to the
proponents satisfying the requirements of the Parks and Recreation
Department related to the placement of appropriate signage along the route
instructing cyclists to dismount at locations not suitable for cycling; and
THAT Waterfront Regeneration Trust be invited to return to the Trails and
Active Transportation Committee, for an update, following their May
workshop.
2. Memorandum from the Manager of Parks
Re: Trail Easement on Portion of Future Eco Park Lands
THAT staff be directed to negotiate with the landowner at the time of site plan
submission, as a condition of site plan approval, for the provision of a
permanent public access trail in a mutually agreeable location along the
southern boundary of the Eco Park to facilitate the Oak Ridges Trail as
outlined in the Trails Master Plan; and
THAT prior to site plan approval, staff report back to the Trails and Active
Transportation Committee and Council for endorsement of all aspects of the
proposed Oak Ridges Trail including its proposed location, rights of use, and
any implications or restrictions.
3. Memorandum from the Manager of Parks
Re: Renaming of Trail
THAT the Town continue to refer to the main north/south trail through the
Town of Aurora as the Nokiidaa Trail on all signage and maps; and
THAT various smaller sections of the Nokiidaa Trail System be highlighted in
similar fashion to the Klaus Wehrenberg Trail with signage on plaques and
maps; and
THAT all references to Holland River Trail be removed; and
THAT the section of trail from St. John’s Sideroad to Wellington be named
Aurora Arboretum Trail; and
THAT signage placement be determined in concert with the Wayfinding
Strategy; and
THAT the Town of Aurora Streets, Parks and Trails Map be updated at
next printing to reflect these changes.
17. EAC14-05 – Environmental Advisory Committee Report, May 5, 2014
THAT report EAC14-05 be received; and
THAT Council adopt the following recommendations from the Environmental
Advisory Committee meeting of May 5, 2014:
General Committee Meeting Report
Tuesday, May 20, 2014 Page 5 of 11
1. Memorandum from the Municipal Engineer
Re: Town of Aurora Comprehensive Stormwater Management
Master Plan (CSWM-MP)
THAT Council consider adopting the Town of Aurora Comprehensive
Stormwater Management Master Plan when it is presented to Council.
3. Memorandum from the Program Manager, Environmental
Initiatives
Re: Invasive Species Removal
THAT staff be directed to develop a long-term plan for dealing with Invasive
Phragmites.
NEW BUSINESS
THAT staff be directed to develop a long-term plan for dealing with dog-
strangling vine.
NEW BUSINESS
THAT the Environmental Reserve Fund be used to cover the cost
difference for initiating the first phase of the self -watering container project
in the amount of $8,000.
18. AAC14-05 – Accessibility Advisory Committee Report, May 7, 2014
THAT report AAC14-05 be received; and
THAT Council adopt the following recommendations from the Accessibility
Advisory Committee meeting of May 7, 2014:
1. Memorandum from the Planner
Re: Application for Site Plan Review (Submission #2)
213-229 Industrial Parkway North
Plan 65M-2718 Block 7
File No. D11-01-13
THAT consideration be given, where feasible, to access points at the north
end of the building; and
THAT the Accessibility Advisor resubmit to Planning and Development
Services the following recommendations, approved by Council on February
11, 2014:
THAT consideration be given for all entrance and/or exit doors to be
barrier-free; and
THAT consideration be given for all washrooms to be barrier-free; and
THAT consideration be given to men’s and women’s locker rooms,
lunchroom, and washrooms maintaining accessible width and clearance
and to be barrier-free; and
THAT consideration be given to both visual and audible alarm systems
being incorporated throughout the building; and
THAT consideration be given for proper way-finding contrasting signage
throughout the building; and
General Committee Meeting Report
Tuesday, May 20, 2014 Page 6 of 11
THAT consideration be given to installing levered hardware on all doors
within the building; and
THAT Planning and Development Services forward these considerations to
the Architect.
CARRIED
5. DELEGATIONS
(a) Reverend Ian Martin, Trinity Aurora Anglican Church
Re: Request for Fees to be Waived for Rental of Town Park on
June 15, 2014
Reverend Martin requested that Council consider waiving the fee for the use of the
amphitheatre at Town Park on June 15, 2014 for a joint service and picnic hosted by
the Trinity Aurora Anglican Church and the Aurora United Church to celebrate the
new relationship formed between the two congregations in the aftermath of the fire.
General Committee recommends:
THAT the comments of the delegation be received and referred to staff to
proceed with a grant application.
CARRIED
(b) Southeast Quadrant Ratepayers Association
Re: Item 1 - PL14-034 – Southeast Old Aurora Heritage Conservation
District Study
Mr. John Peddle advised Council that a number of residents are opposed to the
proposed Heritage Designation due to the potential negative impacts designation
could have on private property and noted that the Southeast Quadrant Ratepayers
Association was in favour of Option 1 in report PL14-034 to discontinue the Study.
General Committee recommends:
THAT the comments of the delegation be received for information.
CARRIED
6. PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
None
7. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. PL14-034 – Southeast Old Aurora Heritage Conservation District Study
General Committee recommends:
THAT report PL14-034 be received; and
THAT the Southeast Old Aurora Heritage Conservation District Study be
discontinued.
CARRIED
General Committee Meeting Report
Tuesday, May 20, 2014 Page 7 of 11
2. HAC14-05 – Heritage Advisory Committee Report, May 12, 2014
General Committee recommends:
THAT report HAC14-05 be received for information.
CARRIED
The meeting recessed at 7:58 p.m. and reconvened at 8:04 p.m.
General Committee recommends:
THAT Item 7 be moved forward for consideration.
CARRIED
7. PL14-030 – Application for Site Plan Approval
York Region Christian Seniors Homes Inc.
15600 Leslie Street
Part of Lot 23, Concession 2
File No. D11-10-13
General Committee recommends:
THAT report PL14-030 be received; and
THAT Site Plan Application File D11-10-13 (York Region Christian Seniors
Homes Inc.) be approved to permit the development of Phase 1 (subject
lands) for the construction of a six (6) storey, 154 unit residential life-lease
seniors apartment complex; and
THAT the Mayor and Town Clerk be authorized to execute the site plan
agreement, including any and all documents and ancillary agreements
required to give effect to same.
CARRIED
6. IES14-030 – Purchase Order Increase to Purchase Road Salt and
Winter Sand
General Committee recommends:
THAT report IES14-030 be received; and
THAT Council approve an increase of $146,531 to the winter maintenance
materials operating budget to be drawn from the General Tax Rate
Stabilization Reserve; and
THAT Council approve an increase of $160,000 to an upset limit of $355,806,
excluding taxes, for Purchase Order No. 78 in the favour of Sifto Canada Inc.
for the supply and delivery of bulk highway coarse rock salt; and
THAT Council approve an increase of $20,000 to an upset limit of $46,025,
excluding taxes, for Purchase Order No. 76 in the favour of Bedard Sand and
Gravel Limited for the supply and delivery of screened winter sand, mixing of
screened winter sand onsite and stockpiling; and
General Committee Meeting Report
Tuesday, May 20, 2014 Page 8 of 11
THAT Council approve the funding increase.
CARRIED
8. CFS14-003 – Consolidation and Definition of Reserve Funds
General Committee recommends:
THAT report CFS14-003 be received; and
THAT the reserve fund consolidations set out in Table 1 of report CFS14-003
be approved except for the transfer of the War Memorial Reserve to the
Parks Repair and Replacement Reserve; and
THAT the Fire Training Reserve Fund be transferred to the Central York Fire
Services Asset Replacement Fund, maintained by the Town of Newmarket,
under the expenditure control of the Joint Council Committee, and that such
transfer occur upon the passing of a similar resolution by the Town of
Newmarket transferring their Fire Training Reserve balance; and
THAT staff bring forward the necessary by-law to amend the Town’s Reserve
Fund By-Law adding the schedules presented in Attachments 2 through 18.
CARRIED
9. CFS14-005 – Capital Projects Status & Closures Report as of
December 31, 2013
General Committee recommends:
THAT report CFS14-005 be received; and
THAT the capital project closures and capital funding adjustments outlined in
Attachments #1 and #2 be approved.
10. IES14-026 – Solid Waste By-law Update and Clear Bag Status
General Committee recommends:
THAT report IES14-026 be received for information.
CARRIED
8. NOTICES OF MOTION
(a) Councillor Gallo
Re: IPTV Networks
WHEREAS Aurora continues to strive to engage the public in new and innovative
ways; and
WHEREAS modern TV systems based on IP technologies are becoming an
indispensable part of overall communications strategies; and
General Committee Meeting Report
Tuesday, May 20, 2014 Page 9 of 11
WHEREAS one of the Town’s guiding principles in the Strategic Plan is “Broad
community outreach and engagement with partners, businesses, newcomers and
community groups to ensure inclusiveness” and one of the Pillars of Success in
the Strategic Plan states “Identify new formats, methods and technologies to
effectively and regularly engage the community ”; and
WHEREAS the Mayor and I have been contacted by Infospout, who develops
and implements IPTV networks.
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to
contact Infospout and any other providers of IPTV Networks, and provide Council
with a report outlining the pros and cons of implementing a dedicate d IPTV
Network for the Town of Aurora.
(b) Councillor Abel
Re: Vacant Commercial Lot Tax Rates
WHEREAS there are vacant lots on Yonge Street, within the Downtown Core of
Aurora; and
WHEREAS these vacant lots are in prime commercially zoned lands and are
neglected, creating an eyesore to the economic viability to the Downtown Core;
and
WHEREAS these vacant lots have been vacant for years, and in some cases,
decades; and
WHEREAS in other municipalities a higher tax rate to vacant lots has been able
to stimulate development, which is a valuable component to revitalizing a
Downtown core.
NOW THEREFORE BE IT HEREBY RESOLVED THAT Council direct staff to
investigate alternatives and prepare a report with options for Council's
consideration on how the Town of Aurora could tax vacant lots.
(c) Councillor Buck
Re: Farmers’ Market
WHEREAS Aurora Farmers’ Market operates at arm's length from the
municipality and is governed by a Town By-law; and
WHEREAS location and amenities are provided by the Town and vendors are
issued a permit to occupy space; and
WHEREAS for efficient management and communication, the Town requires
vendors to be represented by an executive; and
WHEREAS the Market is seasonal and vendors may change ; annual election of
officers is desirable to ensure current representation.
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to
review the Farmers' Market By-law to ensure vendor representation with a view
of achieving problem-free management and efficient communication practice;
and
BE IT FURTHER RESOLVED THAT staff report back in sufficient time for
elections to be held and an executive to be in place for the current market
season.
General Committee Meeting Report
Tuesday, May 20, 2014 Page 10 of 11
(d) Councillor Buck
Re: Staff Vacation Entitlement Policy
Due to technical difficulties, the exact wording of the Notice of Motion was not
available. This Notice of Motion will be presented to Council on May 27, 2014, to be
discussed at the June 10, 2014 Council meeting.
(e) Councillor Abel
Re: Community Tourism Plan
WHEREAS Tourism is an economic stimulant to the community, and Aurora is
desirous of drawing as many benefits that result; and
WHEREAS Aurora has many organizations that would participate in partnering in
strategies to promote tourism to benefit the businesses; and
WHEREAS York Region Council of Arts works in partnership with Central
Counties Tourism, to promote and develop tourism partnership opportunities; and
WHEREAS King City has undertaken to develop a "Community Tourism Plan",
and King City participates in N6 cost saving initiatives; and
WHEREAS the Town of Aurora is currently developing a Cultural Master Plan;
and
WHEREAS Central Counties will share 50% of the cost to develop a Community
Tourism Plan.
NOW THEREFORE BE IT HEREBY RESOLVED THAT that staff report ba ck
with a terms of reference, work plan, and any associated costs associated with
the development of a Community Tourism Plan.
9. NEW BUSINESS/GENERAL INFORMATION
Mayor Dawe recommended visiting and viewing the Indiginesse | Perspectives from
Contemporary Native Women exhibition show which is on display at the Aurora
Cultural Centre.
Councillor Humfryes reminded everyone that Relay for Life would be taking place on
June 6, 2014 at Magna International.
Councillor Buck inquired about what effect the lead problem in Toronto’s water supply
would have on Aurora and the Director of Infrastructure and Environmental Services
advised that the lead problem stems from Toronto’s service connections and not from
the distribution system.
10. CLOSED SESSION
None
11. ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 9:32 p.m.
CARRIED
General Committee Meeting Report
Tuesday, May 20, 2014 Page 11 of 11
_________________________________ __________________________________
WENDY GAERTNER, COUNCILLOR STEPHEN M.A. HUYCKE, TOWN CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING OF MAY 20, 2014 IS
SUBJECT TO APPROVAL BY COUNCIL ON MAY 27, 2014.