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MINUTES - General Committee - 20140603 TOWN OF AURORA GENERAL COMMITTEE MEETING REPORT Council Chambers Aurora Town Hall Tuesday, June 3, 2014 ATTENDANCE COMMITTEE MEMBERS Mayor Dawe in the Chair; Councillors Abel, Buck, Gaertner, Gallo, Humfryes, Pirri, and Thompson MEMBERS ABSENT Councillor Ballard OTHER ATTENDEES Chief Administrative Officer, Director of Building and By- law Services, Director of Corporate and Financial Services/Treasurer, Director of Infrastructure and Environmental Services, Director of Legal and Legislative Services/Town Solicitor, Director of Parks and Recreation Services, Director of Planning and Development Services, Town Clerk, and Council/Committee Secretary Mayor Dawe called the meeting to order at 7 p.m. General Committee appointed Mayor Dawe to act as Chair in Councillor Ballard’s absence. 1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2. APPROVAL OF THE AGENDA General Committee approved the agenda as circulated by Legal and Legislative Services. 3. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1, 2, 4, 8, and 10 were identified as items requiring separate discussion. 4. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 3, 5, 6, 7, and 9 were identified as items not requiring separate discussion. General Committee recommends: THAT the following recommendations respecting the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to the General Committee and staff be authorized to take all necessary action required to give effect to same: General Committee Meeting Report Tuesday, June 3, 2014 Page 2 of 5 3. LLS14-018 – Pending List THAT report LLS14-018 be received for information. 5. PL14-041 – Authorization to Execute Plan of Subdivision Agreement MI Developments Inc. Part of Lot 21, Concession 2, E.Y.S. File No. D12-01-06 THAT report PL14-041 be received; and THAT the Mayor and Town Clerk be authorized to execute a Subdivision Agreement, including any and all documents and all of the Agreements referenced in the Conditions of Approval, including any ancillary agreements required to give effect to same. 6. PL14-042 – Amendment to the Municipal Servicing By-law THAT report PL14-042 be received; and THAT By-law number 4721-05.D prohibiting the issuance of building permits until municipal services are available, be amended to include the 2C Secondary Plan Area as municipal serviced lands; and THAT the amending servicing by-law be presented at the next available Council meeting for enactment. 7. PR14-023 – Culture and Recreation Grant Bi-Annual Allocation for March 2014 THAT report PR14-023 be received for information. 9. BBS14-010 – 2014 Accessibility Committee Allocation THAT report BBS14-010 be received; and THAT this report satisfy Council’s conditional budget approval; and THAT staff be authorized to proceed with capital project #12002 – Accessibility Committee Allocation. CARRIED 5. DELEGATIONS (a) Greg Baeker, Director, Cultural Development, Millier Dickinson Blais Re: Item 1 – PR14-022 – Cultural Master Plan The Director of Parks and Recreation Services expressed his appreciation to the Cultural Master Plan Ad Hoc Working Committee, noting that the Committee was a good cross-section of the community, which was very effective at engaging other members of the community toward developing a Cultural Master Plan that reflects their priorities. He recognized the Committee members and staff who participated in the process, and introduced the members who were present. General Committee agreed, on a two-thirds vote, to waive the requirements of the Procedural By-law to allow the delegate more than five minutes for the delegation. Mr. Baeker also expressed his thanks to the Working Group and staff involved. He presented a brief overview of the process, including research and community engagement, and the framework and elements of the Cultural Master Plan. General Committee Meeting Report Tuesday, June 3, 2014 Page 3 of 5 General Committee received the comments of the delegation, which were referred to Item 1. 6. PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR None 7. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. PR14-022 – Cultural Master Plan General Committee recommends: THAT Council endorse the Cultural Master Plan and specifically approve Section 5 of the Plan being “Strategies and Actions”; and THAT staff be authorized to initiate the Cultural Mapping components of the plan prior to the completion of a detailed implementation plan. CARRIED 2. CAO14-011 – Hillary-McIntyre Park – Follow-up General Committee recommends: THAT report CAO14-011 be received; and THAT the Town not proceed with the purchase of the Horton Place and Readman House properties; and THAT Council continue to support adaptive re-use of the Horton Place and Readman House properties to allow for uses that complement and enhance the Hillary House site. CARRIED 4. PL14-038 – Aurora Promenade Update and Work Plan General Committee recommends: THAT report PL14-038 be received for information. CARRIED 8. PR14-024 – Bandshell at Town Park: Hourly Rate for Rentals General Committee recommends: THAT report PR14-024 be received; and THAT Council approve an amendment to Schedule ‘G’ of the Fees and Charges By-Law to include an hourly rate for rental of the Bandshell at Town Park. CARRIED General Committee Meeting Report Tuesday, June 3, 2014 Page 4 of 5 10. PRAC14-05 – Parks and Recreation Advisory Committee Report May 15, 2014 General Committee recommends: THAT report PRAC14-05 be received; and THAT Council adopt the following recommendations from the Parks and Recreation Advisory Committee meeting of May 15, 2014: NEW BUSINESS THAT the following three items from New Business of the April 17, 2014 Committee meeting be added to the agenda for consideration at the June 19, 2014 Committee meeting: (1) Update on budget and year-to-date costs for the Aurora Family Leisure Complex renovations; and (2) Status update regarding the Aurora Family Leisure Complex renovations; and (3) Opportunity for the Parks and Recreation Advisory Committee to receive information and provide advice to Council regarding the proposed tennis bubble versus a multi-sports facility and the proposed sale of the Aurora Sports Dome. NEW BUSINESS THAT staff be directed to provide a status update regarding the Hillary- McIntyre Park proposal and its possible relationship to Parks and Recreation at the June 19, 2014 Committee meeting. CARRIED 8. NOTICES OF MOTION None 9. NEW BUSINESS/GENERAL INFORMATION Councillor Pirri inquired about an update regarding sponsorships for the upcoming Ribfest event and the Director of Parks and Recreation Services advised that a report is planned for the agenda of the General Committee meeting of June 17, 2014. Councillor Humfryes encouraged everyone to support Team Aurora and visit the Relay for Life event starting on Friday, June 6, 2014 at 5 p.m. Councillor Abel advised that the 2014 Heritage Art Exhibition would be held at the Aurora Cultural Centre on Saturday, June 7, 2014, for which youth under the age of 18 may submit works of art. Councillor Buck noted the success of the recent Aurora Chamber Street Festival and inquired about the staff resources used in support of the Street Festival and whether fees are charged to the Chamber. The Director of Parks and Recreation Services indicated that he would provide this information in a report to Council. Councillor Pirri announced that he was elected, by acclamation, to the Board of Directors of the Federation of Canadian Municipalities (FCM) and he looks forward to representing Council over the next year. General Committee Meeting Report Tuesday, June 3, 2014 Page 5 of 5 10. CLOSED SESSION General Committee resolved into a General Committee Closed Session, following adjournment, to consider: 1. A proposed or pending acquisition or disposition of land by the Town or Local Board; Re: Report PR14-026 – Purchase of Section of 100 Bloomington Road. 2. The receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; Re: Report LLS14-019 – Patent Rights Related to the Outdoor Natural Ice Rink Cells Project. 11. ADJOURNMENT The meeting was adjourned at 8:41 p.m. _________________________________ __________________________________ GEOFFREY DAWE, MAYOR STEPHEN M.A. HUYCKE, TOWN CLERK THE REPORT OF THE GENERAL COMMITTEE MEETING OF JUNE 3, 2014 RECEIVED FINAL APPROVAL BY COUNCIL ON JUNE 10, 2014 WITH THE EXCEPTION OF ITEMS 1(1) AND 1(3) WHICH WERE APPROVED AS RECOMMENDED, AND ITEM 1(10) WHICH WAS APPROVED AS AMENDED.