MINUTES - General Committee - 20140429 TOWN OF AURORA
GENERAL COMMITTEE MEETING REPORT
Council Chambers
Aurora Town Hall
Tuesday, April 29, 2014
ATTENDANCE
COMMITTEE MEMBERS Mayor Dawe in the Chair; Councillors Abel, Ballard, Buck,
Gallo, Humfryes (arrived 7:10 p.m.), and Thompson
MEMBERS ABSENT Councillors Gaertner and Pirri
OTHER ATTENDEES Chief Administrative Officer, Director of Building and
By-law Services, Director of Corporate and Financial
Services/Treasurer, Director of Infrastructure and
Environmental Services, Director of Legal and
Legislative Services/Town Solicitor, Director of Parks
and Recreation Services, Director of Planning and
Development Services, Town Clerk, and Council/
Committee Secretary
Mayor Dawe called the meeting to order at 7:02 p.m.
General Committee recommends:
THAT Mayor Dawe act as Chair of the meeting in Councillor Gaertner’s
absence.
CARRIED
1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2. APPROVAL OF THE AGENDA
General Committee recommends:
THAT the agenda as circulated by Legal and Legislative Services, with the
following addition, be approved:
Notice of Motion (a) Mayor Dawe
Re: Federation of Canadian Municipalities (FCM) – Election to
Board of Directors
CARRIED
3. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 4, 6, 8, 10, 11, 13, 14, and 15 were identified as items requiring
separate discussion.
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Tuesday, April 29, 2014 Page 2 of 7
4. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 5, 7, 9, 12, 16, and 17 were identified as items not requiring separate
discussion.
General Committee recommends:
THAT the following recommendations respecting the matters listed as “Items
Not Requiring Separate Discussion” be adopted as submitted to the General
Committee and staff be authorized to take all necessary action required to
give effect to same:
5. PR14-018 – Amendment to 2014 Fees and Charges By-law
THAT report PR14-018 be received; and
THAT Council approve an amendment to the 2014 Fees and Charges By-law;
and
THAT staff bring forward a by-law to amend fees and charges and provide
notice.
7. PL14-026 – Delegated Agreements, 2013-2014 Summary Report
THAT report PL14-026 be received for information.
9. PL14-029 – Application for Exemption from Part Lot Control
Mattamy (Aurora) Limited
Blocks 92 and 94, Plan 65M-4407
File No.: D12-PLC-01-14
THAT report PL14-029 be received; and
THAT Council approve the Application for Exemption from Part Lot Control
submitted by Mattamy (Aurora) Limited to divide Blocks 92 and 94 on Plan
65M-4407 into nine (9) separate lots for townhouse units; and
THAT Council enact the Part Lot Control Exemption By-law at the next
available Council meeting.
12. PL14-033 – Draft Plan of Subdivision
MI Developments Inc.
Part of Lot 21, Concession 2, E.Y.S.
File No.: D12-01-06
THAT report PL14-033 be received; and
THAT the Mayor and Town Clerk be authorized to execute an agreement of
purchase and sale between the Owner and the Town in order to transfer the
environmental lands known as Blocks 23 and 27 on the attached approved
Draft Plan of Subdivision D12-01-06 to the Town at no cost to the Town, in
accordance with the conditions of approval.
16. EDAC14-03 – Economic Development Advisory Committee Report
April 10, 2014
THAT report EDAC14-03 be received; and
THAT Council adopt the following recommendation from the Economic
Development Advisory Committee meeting of April 10, 2014:
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Tuesday, April 29, 2014 Page 3 of 7
NEW BUSINESS
THAT staff be directed to prepare a single-page flow chart itemizing all of the
initiatives that have been brought before the Economic Development Advisory
Committee describing their alignment with the Strategic Plan and the Capital
Budget process.
17. HAC14-04 – Heritage Advisory Committee Report, April 14, 2014
THAT report HAC14-04 be received; and
THAT Council adopt the following recommendations from the Heritage
Advisory Committee meeting of April 14, 2014:
1. HAC14-012 – Review of By-law Number 4952-07.R designating
“The John W. Knowles House” under Part IV of the
Ontario Heritage Act and By-law 5375-11 designating
the “John W. Knowles House” under Part IV of the
Ontario Heritage Act
THAT this item be referred back to staff to consult with the current property
owner, research the property history, and report back to the Heritage Advisory
Committee at a future meeting.
2. HAC14-013 – Request for Member of the Heritage Advisory
Committee to Be Appointed to the Southeast Old
Aurora Heritage Conservation District Study Sub-
Committee
THAT Bob McRoberts be appointed to the Southeast Old Aurora Heritage
Conservation District Study Sub-Committee.
4. Memorandum from the Program Manager, Heritage Planning
Re: Heritage Status of Properties from Ridge Road to Henderson
Drive
THAT staff obtain as much information as possible regarding the property
known municipally as 14452 Yonge Street and report back to the Heritage
Advisory Committee at a future meeting.
NEW BUSINESS
THAT the Town of Aurora and the Heritage Advisory Committee provide
leadership, assistance, and non-monetary resources toward the rebuilding of
the Aurora United Church.
CARRIED
5. DELEGATIONS
(a) Paul Cunningham, Aurora Youth Soccer Club (AYSC)
Re: AYSC – 50-Hour Soccer Marathon
Re: Item 1 – PR14-019 – Aurora Youth Soccer Club: Application
for Third-Party Event in an Outdoor Town Facility
Mr. Cunningham, Vice President of Competitive for AYSC, noted that the Club is
celebrating its 50th anniversary this year and they would be holding their house
league tournament on Saturday, June 7 and Sunday, June 8 at Sheppard’s Bush
Turf. He advised that, to mark the 50 years, AYSC would also like to run 50 straight
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Tuesday, April 29, 2014 Page 4 of 7
hours of soccer commencing at 5 p.m. on Friday, June 6 through to 11 p.m. on
Sunday, and he requested Council’s approval of their permit application.
General Committee recommends:
THAT the comments of the delegation be received and referred to Item 1.
CARRIED
General Committee recommends:
THAT Item 1 be moved forward for consideration.
CARRIED
7. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. PR14-019 – Aurora Youth Soccer Club: Application for Third-Party
Event in an Outdoor Town Facility
General Committee recommends:
THAT report PR14-019 be received; and
THAT Council approve the application received from Aurora Youth Soccer
Club (AYSC) for the “50 Hours of Soccer” event, in accordance with the Third-
Party Events in Outdoor Town Facilities Policy, and approve an exemption
to the Noise By-law and the Parks By-law.
CARRIED
6. PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
None
7. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
2. CFS14-012 – IT Strategic Plan Update
General Committee recommends:
THAT report CFS14-012 be received; and
THAT this report satisfy Council’s conditional budget approval; and
THAT staff be authorized to proceed with Capital Project #14063, IT Strategic
Plan, as a joint IT Strategic Plan for the Town of Newmarket and the Town of
Aurora.
CARRIED
3. PR14-011 – RFP Results for Museum Services for the Aurora Collection
General Committee recommends:
THAT report PR14-011 be received; and
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Tuesday, April 29, 2014 Page 5 of 7
THAT Council direct staff to cancel the RFP for Museum Services for the
Aurora Collection.
CARRIED
General Committee recommends:
THAT Item 8 be moved forward for consideration.
CARRIED
8. PL14-028 – Proposed GO Transit Radio Communication Tower
GO Transit, a Division of Metrolinx
Metrolinx Rail Right-of-Way at Engelhard Drive
File Number D11-(EX)09-13
General Committee recommends:
THAT report PL14-028 be received; and
THAT Council advise Industry Canada and the applicant that the Town’s
Telecommunications Tower/Antenna Facilities Protocol has been complied
with in respect to the proposed erection of a 46 m high tripole design radio
communication tower; and
THAT Council direct staff to issue a statement of concurrence to the
proponent and to Industry Canada for their consideration as required.
CARRIED
4. PR14-017 – Replacement of Trees Lost in 2013 Ice Storm
General Committee recommends:
THAT report PR14-017 be received; and
THAT funds in the amount of $88,000.00 be added to the 2014 Parks
Operating Budget for the replacement of 125 street trees that were lost during
the 2013 ice storm to be funded by a transfer from the Discretionary
Infrastructure Repair and Replacement Reserve Fund; and
THAT staff be directed to replace all street trees lost due to the ice storm as
soon as practically possible.
CARRIED
6. PR14-020 – Revision to the Third-Party Events in Outdoor Town
Facilities Policy
General Committee recommends:
THAT report PR14-020 be received; and
THAT Council approve the amendment to the “Third-Party Events in Outdoor
Town Facilities” Policy as presented in report PR14-020.
CARRIED
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Tuesday, April 29, 2014 Page 6 of 7
10. CFS14-020 – Amendment to Cheque Signing By-law
General Committee recommends:
THAT report CFS14-020 be received; and
THAT the Director of Parks and Recreation be added to the existing approved
list of non-Finance Division persons authorized to sign cheques and approve
electronic payments for the Town; and
THAT a replacement by-law reflecting the additional person and the minor
housekeeping amendments outlined in this report be brought forward for
adoption.
CARRIED
11. LLS14-011 – Records and Information Management Plan – Capital
Project #14035 – 2014 Budget – Additional Information
General Committee recommends:
THAT report LLS14-011 be received; and
THAT this report satisfy Council’s conditional budget approval for Capital
Project #14035, Records and Information Management Plan in the amount of
$250,000; and
THAT staff be authorized to proceed with Capital Project #14035 – Records
and Information Management Plan.
CARRIED
13. LLS14-006 – Video Conferencing for Advisory Committee Members
General Committee recommends:
THAT report LLS14-006 be received for information.
CARRIED
14. LLS14-016 – 2014 Municipal Election – Use of Voting and
Vote-Counting Equipment
General Committee recommends:
THAT report LLS14-016 be received; and
THAT the by-law to approve the use of voting and vote-counting equipment in
the 2014 Municipal Election be brought forward to Council for adoption.
CARRIED
15. LLS14-017 – 2014 Municipal Election – Advance Voting Days and
Reduced Voting Hours in Retirement/Nursing Homes
General Committee recommends:
THAT report LLS14-017 be received; and
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Tuesday, April 29, 2014 Page 7 of 7
THAT the by-laws to provide for Advance Voting Days and Reduced Hours of
Voting in Retirement/Nursing Homes in the 2014 Municipal Election be
brought forward to Council for adoption.
CARRIED
8. NOTICES OF MOTION
(a) Mayor Dawe
Re: Federation of Canadian Municipalities (FCM) – Election to Board of
Directors
WHEREAS the Federation of Canadian Municipalities (FCM) represents the interests
of municipalities on policy and program matters that fall within federal jurisdiction; and
WHEREAS FCM’s Board of Directors is comprised of elected municipal officials from
all regions and sizes of communities to form a broad base of support and provide
FCM with the prestige required to carry the municipal message to the federal
government; and
WHEREAS FCM’s 77th Annual Conference and Trade Show will take place May 30 –
June 2, 2014, during which time the Annual General Meeting will be held and
followed by the election of FCM’s Board of Directors.
NOW THEREFORE BE IT HEREBY RESOLVED THAT Council of the Town of
Aurora endorse Councillor Paul Pirri to stand for election on FCM’s Board of
Directors for the duration of the Council term; and
BE IT FURTHER RESOLVED THAT the Town of Aurora assumes all costs
associated with Councillor Paul Pirri attending FCM’s Board of Directors meetings.
9. NEW BUSINESS/GENERAL INFORMATION
Councillor Thompson requested, and General Committee consented on a two-thirds
vote, to re-open Item 3 – PR14-011 – RFP Results for Museum Services for the
Aurora Collection, for further discussion.
10. CLOSED SESSION
None
11. ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 9:28 p.m.
CARRIED
_________________________________ __________________________________
GEOFFREY DAWE, MAYOR STEPHEN M.A. HUYCKE, TOWN CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING OF APRIL 29, 2014
RECEIVED FINAL APPROVAL BY COUNCIL ON MAY 6, 2014 WITH THE EXCEPTION
OF ITEM 3 WHICH WAS ADOPTED AS AMENDED, AND ITEMS 10 AND 13 WHICH
WERE ADOPTED AS RECOMMENDED.