MINUTES - General Committee - 20140401 TOWN OF AURORA
GENERAL COMMITTEE MEETING REPORT
Council Chambers
Aurora Town Hall
Tuesday, April 1, 2014
ATTENDANCE
COMMITTEE MEMBERS Councillor Gallo in the Chair; Councillors Abel, Ballard,
Buck, Gaertner, Humfryes, Pirri, Thompson, and Mayor
Dawe
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Legal and
Legislative Services/Town Clerk (Acting), Director of
Building and By-law Services, Director of Infrastructure
and Environmental Services, Director of Parks and
Recreation Services, Director of Planning and
Development Services, IT Manager, and
Council/Committee Secretary
The Chair called the meeting to order at 7:02 p.m.
1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2. APPROVAL OF THE AGENDA
General Committee recommends:
THAT the agenda as circulated by Legal and Legislative Services, with the
following addition, be approved:
Delegation (c) Marty Starkman, representing Sportstar Capital Inc.
Re: Item 5 – PR14-016 – RFP Results for an All-Season, Multi-Use
Tennis Facility
CARRIED
3. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 4, 5, 6, 7, 13, 20 and 24 were identified as items requiring separate
discussion.
General Committee Meeting Report
Tuesday, April 1, 2014 Page 2 of 10
4. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 8, 9, 10, 11, 12, 14, 15, 16, 17, 18, 19, 21, 22, 23, and 25 were identified as
items not requiring separate discussion.
General Committee recommends:
THAT the following recommendations respecting the matters listed as “Items
Not Requiring Separate Discussion” be adopted as submitted to the General
Committee and staff be authorized to take all necessary action required to
give effect to same:
8. PL14-009 – Draft Plan of Condominium Application
Daniels LR Corporation
Part of Block 11 & Block 15, Plan 65M-4309, Town of Aurora
File: D07-04-13
THAT report PL14-009 be received; and
THAT the Draft Plan of Condominium File: D07-04-13 be approved for 87
stacked townhouse units subject to conditions set out in Appendix “A” to this
report; and
THAT the Mayor and Town Clerk be authorized to execute any Agreement(s)
referenced in the Conditions of Approval, including any and all documents and
ancillary agreements required to give effect to same; and
THAT a by-law to establish certain lands as public highway on Registered
Plan 65M-4309 (Block 18) forming part of Lewis Honey Drive be brought
forward for enactment by Council.
9. PL14-020 – Application to Amend the Zoning By-law
20 Wellington East Inc.
20 Wellington Street East
File: D14-02-13
THAT report PL14-020 be received; and
THAT Application to Amend the Zoning By-law File: D14-02-13 (20
Wellington East Inc.) be approved, to rezone the subject lands from
Institutional “I” zone to Central Commercial “C2-XX” Exception Zone to permit
business and professional offices and other appropriate uses within the
Central Commercial (C2) Zone; and
THAT the implementing zoning by-law amendment be presented at a future
Council meeting for enactment.
10. BBS14-007 – Request for Sign Variance to Sign By-law No. 4898-07.P
15420 Bayview Avenue, Unit C4A, Dollar Mart
THAT report BBS14-007 be received; and
THAT Council approve a request for a variance to Sign By-law 4898-07.P to
allow two (2) wall signs whereas the By-law permits only one (1) wall sign at
15420 Bayview Ave, Unit C4A, Dollar Mart.
11. BBS14-006 – Changes to Building Permit Fees
THAT report BBS14-006 be received; and
General Committee Meeting Report
Tuesday, April 1, 2014 Page 3 of 10
THAT an amending Building By-law be brought forward to a future Council
meeting for enactment reflecting changes to the building permit fees.
12. CFS14-006 – 2014 IT Project Workplan
THAT report CFS14-006 be received for information.
14. IES14-019 – School Travel Planning for Devins Drive Public School
THAT report IES14-019 be received; and
THAT three-way stop sign control be installed at the intersection of Kemano
Road and Banff Drive; and
THAT three-way stop sign control not be installed at the intersection of
Crawford Rose Drive and Valley Crescent (south leg); and
THAT pedestrian crossing pavement marking be provided on Devins Drive in
the vicinity of the walkway; and
THAT 20km/h advisory speed tab signs be added to the existing pedestrian
ahead warning signs on Devins Drive; and
THAT “pedestrian must yield for traffic” signs be installed on both sides of the
crossing on Devins Drive; and
THAT letters be sent to Devins Drive Public School and area residents with
the General Committee’s recommendations.
15. IES14-020 – Ministry of Environment Drinking Water System Inspection
THAT report IES14-020 be received for information.
16. PR14-010 – Amendment to Lease Agreement: Vending and
Concessions
THAT report PR14-010 be received; and
THAT Council authorize the Mayor and Clerk to execute an Amendment to
the Lease Agreement between the Town of Aurora and Global Brand Foods
Inc. (Global) for the lease of space in Town facilities for the operation of
concession stands, as well as the lease of space in various Town facilities for
the operation of snack food and beverage vending machines, including any
and all documents and ancillary agreements required to give effect to same.
17. PL14-021 – Official Plan Performance Indicators
THAT report PL14-021 be received for information.
18. CAO14-005 – Strategic Plan Report Card
THAT report CAO14-005 be received for information.
19. Memorandum from the Chief Administrative Officer
Re: Parkette Naming Rights
THAT the memorandum regarding Parkette Naming Rights be received; and
THAT Council approve the name “Richard and Sandra Gladden” for the
Parkette in the 2C planning area subject to compliance with the Town of
Aurora Naming Policy.
General Committee Meeting Report
Tuesday, April 1, 2014 Page 4 of 10
21. AAC14-03 – Accessibility Advisory Committee Report, March 5, 2014
THAT report AAC14-03 be received; and
THAT Council adopt the following recommendations from the Accessibility
Advisory Committee meeting of March 5, 2014:
2. Memorandum from the Accessibility Advisor
Re: Accessible Playground Design Options for Queen’s
Diamond Jubilee Park
THAT more detailed design information, including what is being proposed for
the footprint of the Park, be provided back to the Committee in order to make
an informed decision.
3. Memorandum from the Accessibility Advisor
Re: Mobility Plus Eligibility Appeal Panel
THAT the Mobility Plus Appeal Panel continue to remain under the current
status and not be outsourced; and
THAT The Regional Municipality of York consider expanding the Mobility Plus
Appeal Panel to assist with the backlog and increase in Mobility Plus Appeals
by including members of municipal Accessibility Advisory Committees, who
are experts regarding disability issues within their local municipalities; and
THAT Regional Council reconsider outsourcing and instead consider
exploring options to streamline the application process for improved efficiency;
and
THAT municipal Accessibility Advisory Committees be consulted with respect
to any proposed changes.
22. EAC14-03 – Environmental Advisory Committee No Quorum Report
March 6, 2014
THAT report EAC14-03 be received for information.
23. HAC14-03 – Heritage Advisory Committee Report, March 17, 2014
THAT report HAC14-03 be received; and
THAT Council adopt the following recommendations from the Heritage
Advisory Committee meeting of March 17, 2014:
1. HAC14-007 – Purpose of the Town of Aurora Heritage Fund
THAT Council endorse the proposed purpose of the Town of Aurora Heritage
Fund, which is to help the Heritage Advisory Committee achieve their duties
and functions as outlined in the Boards and Committees booklet as approved
by Council and to help facilitate any special programs, projects, or initiatives of
the Heritage Advisory Committee which have been given Council approval;
and
THAT the identification of specific monies in the Town of Aurora Heritage
Fund to be allocated and used for these various purposes require approval by
Council after consultation with the Heritage Advisory Committee.
2. HAC14-008 – Architectural Salvage Program, Revised
Guidelines
General Committee Meeting Report
Tuesday, April 1, 2014 Page 5 of 10
THAT the revised Architectural Salvage Program as described in this report
be endorsed and that the necessary steps be taken for a program re-launch;
and
THAT staff be directed to provide Council with an Amendment to By-law No.
5365-11 to include authority to the Heritage Planner in regards to the
Architectural Salvage Program as outlined in this report and the drafted
Program Guidelines.
25. PRAC14-03 – Parks and Recreation Advisory Committee No Quorum
Report, March 20, 2014
THAT report PRAC14-03 be received for information.
CARRIED
5. DELEGATIONS
(a) Neil Walker, Chief of Education & Capacity Enhancement, Kerry’s Place
Autism Services
Re: Autism Awareness
Mr. Walker presented information and statistics regarding autism spectrum disorder
(ASD) and the services provided by Kerry’s Place Autism Services, now celebrating
its 40th anniversary. He noted that Kerry’s Place is Canada’s largest autism specialist
agency, serving almost 8,000 families who have either children or adults with ASD.
General Committee recommends:
THAT the comments of the delegation be received for information.
CARRIED
(b) Paul Woods and Dr. Eileen Berg, representing Devins Drive Public School
Re: Item 14 – IES14-019 – School Travel Planning for Devins Drive Public
School
Dr. Berg, Principal of Devins Drive Public School, introduced Mr. Woods who
presented information on the School’s “Safe Routes to School” and “iWalk” programs
and reviewed their concerns with areas in the south section of the School’s
catchment area. He asked for Council’s support of the recommendations in staff
report IES14-019 and the School Travel Plan developed by the Safe Routes to
School team.
General Committee recommends:
THAT the comments of the delegation be received for information.
CARRIED
(c) Marty Starkman, representing Sportstar Capital Inc.
Re: Item 5 – PR14-016 – RFP Results for an All-Season, Multi-Use Tennis
Facility
(Added Item)
Mr. Starkman, President of Sportstar Capital Inc., presented information regarding his
company, partnerships, completed and current projects, and their vision respecting
the proposed tennis facility at Stewart Burnett Park.
General Committee Meeting Report
Tuesday, April 1, 2014 Page 6 of 10
General Committee recommends:
THAT the comments of the delegation be received and referred to Item 5.
CARRIED
6. PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
None
7. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. LLS14-009 – Use of Corporate Resources for Election Campaign
Purposes
General Committee recommends:
THAT report LLS14-009 be received; and
THAT Council adopt “Policy No. 76 – Use of Corporate Resources for Election
Campaign Purposes”; and
THAT 4.1(l) “Televising and live-streaming of Council and General
Committee meetings shall be discontinued from June 30th until Voting
Day in the year of a regular municipal election.” be removed from Policy
No. 76 – Use of Corporate Resources for Election Campaign Purposes;
and
THAT 4.1(m) “Notwithstanding the provisions of Procedural By-law
Number 5330-11, as amended or successor thereto, “Open Forum” shall
be discontinued from June 30th until Voting Day in the year of a regular
municipal election.” be removed from Policy No. 76 – Use of Corporate
Resources for Election Campaign Purposes; and
THAT “Administration Procedure No. 33 – Political Issues” be repealed.
CARRIED
General Committee recommends:
THAT Item 5 be moved forward for consideration.
CARRIED
5. PR14-016 – RFP Results for an All-Season, Multi-Use Tennis Facility
General Committee recommends:
THAT report PR14-016 be received; and
THAT Council recommend that the RFP for an indoor tennis facility be
awarded to 849400 Ontario Inc. O/A Canada Winter Tennis; and
THAT staff be directed to prepare an agreement with 849400 Ontario Inc. for
the provision of an indoor tennis facility; and
THAT the agreement be presented to Council for approval.
CARRIED
General Committee Meeting Report
Tuesday, April 1, 2014 Page 7 of 10
2. PL14-003 – Policy for Outdoor Patios on Town Right-of-Ways
General Committee recommends:
THAT report PL14-003 be received; and
THAT Council approve the attached Outdoor Patios on Town Right-of-Ways
Policy and related Encroachment Agreement as a Pilot Project for 2014; and
THAT Council delegate the authority to the Director of Infrastructure &
Environmental Services to permit encroachments and enter into an
encroachment agreement in accordance with the policy.
CARRIED
3. PR14-009 – Emerald Ash Borer (EAB) Treatment for Ash Trees
General Committee recommends:
THAT report PR14-009 be received; and
THAT Council approve the treatment of Ash trees in Town of Aurora parks as
identified by staff and specified in report PR14-009 to a maximum budget
amount of $38,556.
CARRIED
4. PR14-012 – Habachat: Application for Third-Party Event in an Outdoor
Town Facility
General Committee recommends:
THAT report PR14-012 be received for information.
CARRIED
6. IES14-021 – Acceptance of Municipal Services
Minto Communities (Toronto) Inc.
Spring Farm – Phase 2 Subdivision
General Committee recommends:
THAT report IES14-021 be received; and
THAT, subject to the execution of the Standstill Agreement outlined in report
No. IES14-021, Council assume ownership, operation and maintenance of
the works within the roads, rights-of-way and other lands dedicated to the
Town as contained within Plan 65M-3979, being Spring Farm – Phase 2
Subdivision by Minto Communities (Toronto) Inc. as detailed in report No.
IES14-021; and
THAT staff bring forward a by-law for Council’s enactment to assume for
public use the highways within Plan 65M-3979; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Standstill Agreement, including any and all documents and ancillary
agreements required to give effect to same.
CARRIED
General Committee Meeting Report
Tuesday, April 1, 2014 Page 8 of 10
7. IES14-018 – Water Meter Replacement Program
General Committee recommends:
THAT report IES14-018 be received; and
THAT the asset renewal strategy for water meters be approved; and
THAT WAMCO be awarded the contract for the replacement of 1,000 meters
in 2014 at a cost of $289,000 plus taxes under the single source provisions of
the Purchasing By-law; and
THAT Council authorize the Director to renew the contract with WAMCO at
the same rate for an additional two (2) years pending an annual analysis and
performance review by the Director; and
THAT the Director be authorized to execute the necessary agreements,
including any and all documents and ancillary agreements required to give
effect to same.
CARRIED
13. PR14-013 – Municipal Alcohol Policy
General Committee recommends:
THAT report PR14-013 be received; and
THAT Council approve the Municipal Alcohol Policy as presented, replacing
the existing Municipal Alcohol/Risk Management Policy.
CARRIED
10. CLOSED SESSION
General Committee recommends:
THAT Council resolve into a General Committee Closed Session to consider:
1. A proposed or pending acquisition or disposition of land by the Town or
Local Board; Re: Report CAO14-008 – Purchase of Property for a Post-
Secondary Campus
CARRIED
The meeting was recessed at 10:17 p.m. and reconvened at 11:12 p.m.
Councillor Buck did not return to the meeting.
General Committee recommends:
THAT the meeting be reconvened.
CARRIED
General Committee Meeting Report
Tuesday, April 1, 2014 Page 9 of 10
General Committee recommends:
THAT the following items be referred to the Council meeting of April 8, 2014:
20. LLS14-014 – Release of Closed Session Materials – 215 Industrial
Parkway South (Old Hydro Building)
24. EDAC14-02 – Economic Development Advisory Committee Report
March 20, 2014
CARRIED
8. NOTICES OF MOTION
(a) Councillor Gaertner
Re: 15059 Leslie Street – Details of Land Sale
WHEREAS the Corporation of the Town of Aurora, in 2011, authorized the sale of
public land located at 15059 Leslie Street, also known as the Leslie Street Lands, to
Bulk Barn Foods Limited (Ofield Realty Inc.); and
WHEREAS the Corporation of the Town of Aurora also entered into a Joint Servicing
Agreement with Bulk Barn Foods Limited in conjunction with this sale agreement;
and
WHEREAS the Sale and Servicing Agreements were finalized in 2012; and
WHEREAS there has been no public report to date on the details of these
agreements; and
WHEREAS this multi-million dollar asset was purchased with tax dollars; and
WHEREAS it has always been the practice of Town of Aurora Council to report out,
in public, the details of a land sale once the need for confidentiality has been fulfilled;
and
WHEREAS under the Town's Land Disposition Policy and the Municipal Act, 2001,
information that has been kept confidential to protect the public interest may be made
available once there is no risk to the taxpayer; and
WHEREAS the public has the right, indeed the obligation, to judge if this transaction
was in their best interest; and
WHEREAS the obligation to be an open, transparent and accessible governing body
has not been fulfilled.
NOW THEREFORE BE IT HEREBY RESOLVED THAT the complete details of this
land sale, including the servicing obligations undertaken by the Town, be disclosed.
9. NEW BUSINESS/GENERAL INFORMATION
None
General Committee Meeting Report
Tuesday, April 1, 2014 Page 10 of 10
11. ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 11:13 p.m.
CARRIED
_________________________________ __________________________________
JOHN GALLO, COUNCILLOR WARREN MAR, TOWN CLERK (ACTING)
THE REPORT OF THE GENERAL COMMITTEE MEETING OF APRIL 1, 2014 RECEIVED
FINAL APPROVAL BY COUNCIL ON APRIL 8, 2014 WITH THE EXCEPTION OF ITEM 5
WHICH WAS PULLED AND REFERRED BACK TO STAFF AND ITEMS 3, 8, 11, 18, 19,
23, AND 25 WHICH WERE PULLED AND ADOPTED AS RECOMMENDED.