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MINUTES - General Committee - 20140304 TOWN OF AURORA GENERAL COMMITTEE MEETING REPORT Council Chambers Aurora Town Hall Tuesday, March 4, 2014 ATTENDANCE COMMITTEE MEMBERS Councillor Humfryes in the Chair; Councillors Abel, Ballard, Buck, Gaertner, Gallo, Pirri, and Thompson MEMBERS ABSENT Mayor Dawe OTHER ATTENDEES Chief Administrative Officer, Council & Committee Coordinator/Deputy Clerk, Director of Legal and Legislative Services/Town Solicitor, Director of Building and By-law Services, Director of Corporate and Financial Services/Treasurer, Director of Infrastructure and Environmental Services, Director of Parks and Recreation Services, Director of Planning and Development Services, and Council/Committee Secretary The Chair called the meeting to order at 7:02 p.m. 1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2. APPROVAL OF THE AGENDA General Committee recommends: THAT the agenda as circulated by Legal and Legislative Services, with the following additions, be approved:  Delegation (c) Tim Boland, Boland Howe LLP, representing 20 Wellington East Inc. Re: Item 1 – HAC14-001 – Southeast Old Aurora Heritage Conservation District Study Phase 1 Report  Delegation (d) Lynn Knowles, Gavin Newell, Joanne Russo, and Dr. Don Stubbs, representing residents of the Southeast Old Aurora Heritage Conservation District Re: Item 1 – HAC14-001 – Southeast Old Aurora Heritage Conservation District Study Phase 1 Report  Item 17 – Memorandum from the Director of Planning & Development Services Re: Additional Information to Item 1 – HAC14-001 – Southeast Old Aurora Heritage Conservation District Study Phase 1 Report Resident Letter to Neighbourhood Property Owners CARRIED General Committee Meeting Report Tuesday, March 4, 2014 Page 2 of 9 3. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1, 3, 4, 5, 7, 9, 11, 12, 13, 14, and 15 were identified as items requiring separate discussion. 4. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 2, 6, 8, 10, 16, and 17 were identified as items not requiring separate discussion. General Committee recommends: THAT the following recommendations respecting the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to the General Committee and staff be authorized to take all necessary action required to give effect to same: 2. Memorandum from the Director of Planning & Development Services Re: Additional Information – Southeast Old Aurora Heritage Conservation District Study – Phase 1 Report – Heritage Advisory Committee Report No. HAC14-001 THAT the memorandum regarding Additional Information – Southeast Old Aurora Heritage Conservation District Study – Phase 1 Report – Heritage Advisory Committee Report No. HAC14-001 be received for information. 6. IES14-015 – Submission of Annual Drinking Water Quality Report THAT report IES14-015 be received; and THAT staff be directed to post the report on the Town’s website. 8. IES14-017 – Award of Tender IES2014-02 – Closed Circuit Television (CCTV) Sewer Inspection Services THAT report IES14-017 be received; and THAT Tender IES2014-02 – Closed Circuit Television (CCTV) Sewer Inspection Services at Various Locations in the Town Of Aurora for One (1) Year (with an Option to Renew for an Additional Two (2) One (1) Year Periods), be awarded to Capital Sewer Services Inc. at the unit prices tendered not to exceed $150,000, excluding taxes, and THAT Council authorize the Director to renew Tender IES2014-02 for an additional two, one-year periods, pending an annual analysis and satisfactory performance review by the Director; and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. 10. LLS14-008 – Joint Compliance Audit Committee (2014-2018) THAT report LLS14-008 be received; and THAT Council endorse participating with other interested York Region municipalities in establishing a Joint Compliance Audit Committee for the 2014–2018 term of Council; and General Committee Meeting Report Tuesday, March 4, 2014 Page 3 of 9 THAT the Terms of Reference for the Joint Compliance Audit Committee for the 2014–2018 term of Council be adopted; and THAT the Clerk, or his/her designate, be directed to work with other interested York Region municipalities to recruit applicants for a Joint Compliance Audit Committee for the 2014–2018 term of Council. 16. TATC14-03 – Trails and Active Transportation Committee Report February 21, 2014 THAT report TATC14-03 be received; and THAT Council adopt the following recommendations from the Trails and Active Transportation Committee meeting of February 21, 2014: Delegation (a) Michael Kemp, Manager of Corporate Communications Re: Marketing and Branding of Aurora Trails THAT the Manager of Corporate Communications report back to the Trails and Active Transportation Committee on ways to involve active public participation on consideration for the naming of trail elements and features as part of a promotion of the trails system. 1. Renaming of Holland River Valley Trail – Discussion THAT the Manager of Parks report back to the Trails and Active Transportation Committee on the implications of renaming the “Holland River Valley Trail” to the “Aurora Arboretum Trail” from Wellington Street to St. John’s Sideroad. 2. Motion for Which Notice Has Been Given – Klaus Wehrenberg Re: Trails Master Plan Oak Ridges Trail Alignment THAT staff report back regarding Motion for Which Notice Has Been Given – Klaus Wehrenberg, Re: Trails Master Plan Oak Ridges Trail Alignment outlining the details and implications of requiring the land owner to convey a permanent Trail Easement on a portion of the future Eco Park lands to the Trails and Active Transportation Committee March 21, 2014 meeting. 17. Memorandum from the Director of Planning & Development Services Re: Additional Information to Item 1 – HAC14-001 – Southeast Old Aurora Heritage Conservation District Study – Phase 1 Report Resident Letter to Neighbourhood Property Owners (Added Item) THAT the memorandum regarding Additional Information to Item 1 – HAC14- 001 – Southeast Old Aurora Heritage Conservation District Study – Phase 1 Report – Resident Letter to Neighbourhood Property Owners be received for information. CARRIED 5. DELEGATIONS (a) Chris Gannage, representing Doctors of Ontario Charity (DOCS) with Canadian Mental Health Association – York Region Re: DOCS on Ice Charity Hockey Tournament Dr. Gannage, Emergency Department physician at Southlake Regional Health Centre, presented details of the annual DOCS on Ice Charity Hockey Tournament, General Committee Meeting Report Tuesday, March 4, 2014 Page 4 of 9 which will be hosted in Newmarket and Aurora on April 3-5. He noted that the Tournament is in its 32nd year and involves more than 900 medical doctors and medical students from 55 communities across Ontario. Dr. Gannage stated that this year’s fundraising target is $200,001 and all proceeds would go to the Canadian Mental Health Association – York Region in Aurora. He requested that Council consider waiving their ice rental fees in the amount of $8,294 and provide advertising on the Town’s website and marquee signs to welcome the 900 doctors to the community. General Committee recommends: THAT the comments of the delegation be received and referred to staff to provide a report, with recommendations for further support of this initiative, at the Council meeting of March 18, 2014. CARRIED (b) Carl Bray, Principal, Bray Heritage Re: Item 1 – HAC14-001 – Southeast Old Aurora Heritage Conservation District Study Phase 1 Report Mr. Bray provided background information and context regarding Phases 1 and 2 of the project, noting that the Council directive came forward based on citizen recommendations from the late 2000’s. He stated that, as part of the Study, they have conducted interviews, historical research, site visits, and several public meetings in the form of workshops and booths at the Aurora Farmers’ Market. Mr. Bray advised that the public has been informed at various stages, including door hangers, newsletters, and press coverage, which would continue through Phase 2, and he encouraged Council to move on to the next Phase. General Committee recommends: THAT the comments of the delegation be received for information. CARRIED (c) Tim Boland, Boland Howe LLP, representing 20 Wellington East Inc. Re: Item 1 – HAC14-001 – Southeast Old Aurora Heritage Conservation District Study Phase 1 Report (Added Item) Mr. Boland, owner of 20 Wellington Street East, advised that his property is located at the extreme northwest corner of the Study area on the edge of the proposed District boundary. He requested a minor adjustment to the proposed District boundary by removing 20 Wellington Street East from the proposed Southeast Old Aurora Heritage Conservation District. General Committee recommends: THAT the comments of the delegation be received for information. CARRIED (d) Lynn Knowles, Gavin Newell, Joanne Russo, and Dr. Don Stubbs, representing residents of the Southeast Old Aurora Heritage Conservation District Re: Item 1 – HAC14-001 – Southeast Old Aurora Heritage Conservation District Study Phase 1 Report (Added Item) General Committee Meeting Report Tuesday, March 4, 2014 Page 5 of 9 General Committee recommends: THAT the Procedural By-law be waived to allow ten minutes for the delegation. CARRIED (two-thirds vote) Ms. Russo expressed concerns regarding the regulations of the proposed Heritage Conservation District designation and its impact on property values, limitation of uses of property, insurance and mortgage implications, and ownership rights. She stated that they wished to be excluded from the heritage district designation. Ms. Knowles expressed concerns regarding the effect of heritage preservation on property and real estate activity and the natural rights of property owners. She stated that she wished to see heritage preserved in a respectful and meaningful way but did not support designation. Mr. Newell expressed concerns regarding the impact of the proposed Heritage Conservation District designation on insurance and mortgage premiums, renovation costs, and property values, especially as it relates to the main source of retirement income for many retirees. Dr. Stubbs expressed concerns regarding the public notification process and the impact of heritage designation on businesses and the rules of property ownership. He provided a written survey sample of property owner concerns along the Wellington Street business corridor and requested that Council not support this proposal. General Committee recommends: THAT the comments of the delegation be received for information. CARRIED 6. PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR None 7. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. HAC14-001 – Southeast Old Aurora Heritage Conservation District Study Phase 1 Report General Committee recommends: THAT this item be referred to a Public Planning meeting. CARRIED The meeting was recessed at 8:45 p.m. and reconvened at 8:50 p.m. General Committee Meeting Report Tuesday, March 4, 2014 Page 6 of 9 3. IES14-012 – Award of Tender IES2014-10 – Watermain Relining McDonald Drive and Haida Drive General Committee recommends: THAT report IES14-012 be received; and THAT Tender IES2014-10 – Watermain Relining McDonald Drive and Haida Drive from Wellington Street to Aurora Heights Drive, be awarded to Fer-Pal Construction Limited in the amount of $635,680.00, excluding taxes; and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. CARRIED General Committee recommends: THAT Item 14 be moved forward for consideration. CARRIED 14. PL14-017 – Application for Site Plan Approval Yonge Developments Inc. 15217 Yonge Street, Part of Lot 2, EYS, Plan 68 File Number: D11-04-13 General Committee recommends: THAT report PL14-017 be received; and THAT Site Plan Application File D11-04-13 (Yonge Developments Inc.) be approved to permit the development of the subject lands for the construction of a five (5) storey, 12-unit residential apartment and 195 m2 GFA of commercial space subject to the following conditions: • The applicant submit minor variance and consent applications to address Zoning By-law deficiencies and access and servicing easements; and • The applicant submit a Legal Survey and other information as requested to Legal Services to confirm vehicular access from Victoria Street to the subject lands; and THAT the Mayor and Town Clerk be authorized to execute the site plan agreement, including any and all documents and ancillary agreements required to give effect to same. CARRIED 4. IES14-013 – Reconstruction of Hunters Glen Road, Elderberry Trail and Steeplechase Avenue General Committee recommends: THAT report IES14-013 be received; and General Committee Meeting Report Tuesday, March 4, 2014 Page 7 of 9 THAT Council approve the reconstruction of Hunters Glen Road, Elderberry Trail and Steeplechase Avenue as a 7.2m paved road, including a 1.2m of this width reserved for pedestrian use, and with the road edge on the non- pedestrian side protected from erosion and settlement with a 300mm wide asphalt treated shoulder. CARRIED 5. IES14-014 – Award of Tender IES2014-09 – Reconstruction of George Street and Tyler Street General Committee recommends: THAT report IES14-014 be received; and THAT Tender IES2014-09 – Road Reconstruction George Street from Kennedy Street West to Tyler Street and Tyler Street from George Street to Yonge Street, be awarded to 614128 Ontario Limited O/A Trisan Construction in the amount of $1,364,452.70, excluding taxes; and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. CARRIED 7. IES14-016 – Drinking Water Quality Management System Review General Committee recommends: THAT the Procedural By-law be waived to extend the hour past 10:30 p.m. CARRIED General Committee recommends: THAT report IES14-016 be received for information. CARRIED 9. LLS14-004 – Pending List General Committee recommends: THAT report LLS14-004 be received for information. CARRIED General Committee recommends: THAT Item 12 be moved forward for consideration. CARRIED General Committee Meeting Report Tuesday, March 4, 2014 Page 8 of 9 12. LLS14-010 – Two Questions on the Ballot General Committee recommends: THAT report LLS14-010 be received; and THAT a public meeting be held at a Special Council Meeting on March 24, 2014 at 7:00 p.m. in the Council Chambers to consider the matter of proceeding with a by-law to put two questions on the ballot for the 2014 municipal election. CARRIED 11. LLS14-009 – Use of Corporate Resources for Election Campaign Purposes General Committee recommends: THAT this item be deferred to the General Committee meeting of April 1, 2014 with the following amendment: THAT 4.1(l) “Televising and live-streaming of Council and General Committee meetings shall be discontinued from June 30th until Voting Day in the year of a regular municipal election.” be removed from Policy No. 76 – Use of Corporate Resources for Election Campaign Purposes. CARRIED General Committee recommends: THAT the following items be deferred to the General Committee meeting of April 1, 2014: 13. PL14-003 – Policy for Outdoor Patios on Town Right-of-Ways 15. PR14-009 – Emerald Ash Borer (EAB) Treatment for Ash Trees CARRIED 8. NOTICES OF MOTION (a) Councillor Buck Re: Naming Rights of the Red Gallery in Church Street School WHEREAS Council has been informed by the Executive Director of a sale of naming rights of the Red Gallery in Church Street School, by the Board of the Aurora Cultural Centre; and WHEREAS ownership of the Church Street School has not been transferred from the municipality and the question of authority to sell naming rights has not been established. NOW THEREFORE BE IT HEREBY RESOLVED THAT Mayor Dawe, the Town's legal representative on the Aurora Cultural Centre Board, be directed to report to Council on how and when authority was established to sell naming rights to rooms in a building owned by the Town; and BE IT FURTHER RESOLVED THAT the Town Solicitor advise on ownership of funds derived from the sale. General Committee Meeting Report Tuesday, March 4, 2014 Page 9 of 9 General Committee recommends: THAT the Procedural By-law be waived to extend the hour past 11 p.m. for five minutes. CARRIED (two-thirds vote) 9. NEW BUSINESS/GENERAL INFORMATION Councillor Gaertner inquired about Wi-Fi access at the Stronach Aurora Recreation Complex (SARC) and the Aurora Community Centre (ACC). The Chief Administrative Officer advised that the difficulties experienced at the SARC were being addressed with the vendor and that Wi-Fi access became available at the ACC on February 28. He noted that Wi-Fi access in Town facilities is a free public service and it was never intended that 24-hour support be provided. 10. CLOSED SESSION None 11. ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 11:05 p.m. CARRIED _________________________________ _________________________________ SANDRA HUMFRYES, COUNCILLOR PATTY THOMA, DEPUTY CLERK THE REPORT OF THE GENERAL COMMITTEE MEETING OF MARCH 4, 2014 RECEIVED FINAL APPROVAL BY COUNCIL ON MARCH 18, 2014 WITH THE EXCEPTION OF ITEMS 1, 6, AND 14 WHICH WERE APPROVED AS RECOMMENDED, AND ITEMS 11, 13, AND 15 WHICH WERE DEFERRED TO THE GENERAL COMMITTEE MEETING OF APRIL 1, 2014.