MINUTES - General Committee - 20140415 TOWN OF AURORA
GENERAL COMMITTEE MEETING REPORT
Council Chambers
Aurora Town Hall
Tuesday, April 15, 2014
ATTENDANCE
COMMITTEE MEMBERS Councillor Gallo in the Chair; Councillors Abel, Ballard,
Buck, Humfryes (arrived 7:17 p.m.), Pirri, Thompson, and
Mayor Dawe
MEMBERS ABSENT Councillor Gaertner
OTHER ATTENDEES Chief Administrative Officer, Council & Committee
Coordinator/Deputy Clerk, Director of Legal and
Legislative Services/Town Solicitor, Director of Parks and
Recreation Services, Director of Planning and
Development Services, Manager, By-law Services,
Manager, Facilities, Property & Fleet, and
Council/Committee Secretary
The Chair called the meeting to order at 7:02 p.m.
1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2. APPROVAL OF THE AGENDA
General Committee recommends:
THAT the agenda as circulated by Legal and Legislative Services be
approved.
CARRIED
3. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 3, 5, 6, and 11 were identified as items requiring separate discussion.
4. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 1, 2, 4, 7, 8, 9, 10, 12, 13, 14, and 15 were identified as items not requiring
separate discussion.
General Committee Meeting Report
Tuesday, April 15, 2014 Page 2 of 6
General Committee recommends:
THAT the following recommendations respecting the matters listed as “Items
Not Requiring Separate Discussion” be adopted as submitted to the General
Committee and staff be authorized to take all necessary action required to
give effect to same:
1. PL14-022 – Planning Applications Status List
THAT report PL14-022 be received for information.
2. PL14-023 – Application to Amend Zoning By-law and Site Plan Approval
Aurora Retail GP Limited
201 Earl Stewart Drive
Lots 2 and 3, Plan 65M-2873
File No.: D14-03-13 and D11-09-13
THAT report PL14-023 be received; and
THAT Application to Amend the Zoning By-law File: D14-03-13 (Aurora
Retail GP Limited) be approved to rezone the subject lands from Industrial
“M4-1” Prestige Exception Zone to Shopping Centre Commercial “C4”
Exception Zone to permit four (4) commercial buildings; and
THAT the implementing Zoning By-law amendment be presented at a
future Council meeting for enactment; and
THAT Site Plan Application File D11-09-13 (Aurora Retail GP Limited) be
approved to permit the development of the subject lands for the
development of a fitness centre, a stand-alone commercial building and
two multi-tenant commercial buildings; and
THAT the Mayor and Town Clerk be authorized to execute the site plan
agreement, including any and all documents and ancillary agreements
required to give effect to same.
4. PL14-025 – Economic and Development Review, 2013
THAT report PL14-025 be received for information.
7. IES14-024 – Facility Projects Status Report
THAT report IES14-024 be received for information.
8. IES14-025 – Acceptance of Municipal Services – Renaissance Phase 1
Subdivision – Registered Plan 65M-4067
THAT report IES14-025 be received; and
THAT Council assume ownership, operation and maintenance of the
works within the roads, rights-of-way and other lands dedicated to the
Town as contained within Plan 65M-4067, being Phase 1 of the
Renaissance Subdivision by Ballymore Building (Bathurst) Corp. and
Ballymore Development (Bathurst) Corp. as detailed in report No. IES14-
025; and
THAT staff bring forward a by-law for Council’s enactment to assume for
public use the highways within Plan 65M-4067.
General Committee Meeting Report
Tuesday, April 15, 2014 Page 3 of 6
9. BBS14-008 – Licensing By-law Update
THAT report BBS14-008 be received; and
THAT staff bring forward a new Licensing By-law to replace the existing
consolidated Licensing By-law to a future Council meeting for enactment.
10. CAO14-010 – Communications Metrics
THAT report CAO14-010 be received for information.
12. Memorandum from Mayor Dawe
Re: Lake Simcoe Region Conservation Authority Highlights, March 28,
2014 – Meeting of the Board
THAT the memorandum regarding Lake Simcoe Region Conservation
Authority Highlights, March 28, 2014 – Meeting of the Board be received
for information.
13. Memorandum from Mayor Dawe
Re: Community Improvement Plan Evaluation Committee
THAT the memorandum regarding Community Improvement Plan
Evaluation Committee be received for information.
14. AAC14-04 – Accessibility Advisory Committee Report, April 2, 2014
THAT report AAC14-04 be received; and
THAT Council adopt the following recommendations from the Accessibility
Advisory Committee meeting of April 2, 2014:
1. Memorandum from the Manager of Parks
Re: Parks and Trails Signage Strategy
THAT the designs comply with the AODA Design of Public Space
Standard for 2016; and
THAT the Accessibility Advisory Committee receive information regarding the
mobile wayfinding features and message content illustrating distance to
destinations to make trails more accessible to users unfamiliar with terrain and
distances, and to help those users determine whether the trails meet their own
ability; and
THAT braille be included on all trail signage to make it truly accessible for all
people.
5. Memorandum from the Planner
Re: Application for Site Plan Approval (Submission #1)
Delrin Investments Inc.
288 Don Hillock Drive
File No. D11-02-14
THAT consideration be given for barrier-free access for the main entrance,
warehouse entrance, entrances located near the accessible parking
spaces, and all washroom entrances; and
THAT consideration be given for all entrances to be equipped with power
door operators.
General Committee Meeting Report
Tuesday, April 15, 2014 Page 4 of 6
15. EAC14-04 – Environmental Advisory Committee Report, April 3, 2014
THAT report EAC14-04 be received; and
THAT Council adopt the following recommendations from the
Environmental Advisory Committee meeting of April 3, 2014:
1. Extract from Council Meeting of February 25, 2014
Re: Delegation (b) Kate Greavette, York Region Food Charter
Working Group
Re: York Region Food Charter
THAT Council endorse the York Region Food Charter.
2. Extract from Council Meeting of February 25, 2014
Re: Memorandum from the Program Manager, Environmental
Initiatives
Re: Green Purchasing Best Practices Part A
THAT Council endorse the Greening Greater Toronto Green Purchasing
Guide as a basis for the development of a Town of Aurora Green Purchasing
Guide.
3. Extract from Council Meeting of February 25, 2014
Re: Report IES14-006 – Implementation of a Clear Bag Waste
Program
THAT Council endorse the Clear Bag Waste Program.
6. Memorandum from the Landscape Architect
Re: The Location of Existing Hydration Stations
THAT staff report back on the feasibility of installing a hydration station at
Town Park.
NEW BUSINESS
THAT staff provide a report to the Environmental Advisory Committee on a
cart-based system for waste collection.
CARRIED
5. DELEGATIONS
(a) Kate Greavette, York Region Food Charter Working Group
Re: Item 15 – EAC 14 -04 – Environmental Advisory Committee Report,
April 3, 2014 (Item 1)
Ms. Greavette presented information regarding the York Region Food Charter noting
that food charters are action plans that help guide decision-making and promotion of
healthy food for all. She requested Council’s endorsement of the York Region Food
Charter to acknowledge, support, and commit to exploring opportunities in the York
Region food system through the development of a formal York Region Food
Strategy.
General Committee recommends:
THAT the comments of the delegation be received for information.
CARRIED
General Committee Meeting Report
Tuesday, April 15, 2014 Page 5 of 6
6. PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
None
7. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
3. PL14-024 – Draft Terms of Reference for the Aurora Promenade North
Tertiary Plan
General Committee recommends:
THAT report PL14-024 be received for information.
CARRIED
5. IES14-022 – 2013 Water Audit Report
General Committee recommends:
THAT report IES14-022 be received for information.
CARRIED
6. IES14-023 – Joint Operations Centre Financial Monitoring Task Force
General Committee recommends:
THAT report IES14-023 be received; and
THAT Council approve the Terms of Reference for the Financial
Monitoring Task Force; and
THAT the Mayor and a member of Council be appointed to the Financial
Monitoring Task Force.
CARRIED
11. LLS14-012 – Town Record Classification Structure and Retention By-law
and Corporate Records and Information Management
Policy
General Committee recommends:
THAT report LLS14-012 be received; and
THAT Council approve the new consolidated records classification
structure and retention schedules as outlined in Attachment #1 to report
LLS14-012; and
THAT staff bring forward the necessary by-law to Council in order to adopt
the new records classification structure and retention schedules; and
THAT Council approve and adopt the Corporate Records and Information
Management (“RIM”) Policy as outlined in Attachment #2 to report LLS14-012.
CARRIED
General Committee Meeting Report
Tuesday, April 15, 2014 Page 6 of 6
8. NOTICES OF MOTION
None
9. NEW BUSINESS/GENERAL INFORMATION
Councillor Buck inquired regarding the clean-up of the debris on private property left
over from the effects of the ice storm and the Chief Administrative Officer indicated
that it would be collected with yard waste pick-up.
Mayor Dawe advised that Anti-Litter Clean-Up Day is scheduled for April 26.
10. CLOSED SESSION
None
11. ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 7:44 p.m.
CARRIED
_________________________________ __________________________________
JOHN GALLO, COUNCILLOR PATTY THOMA, DEPUTY CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING OF APRIL 15, 2014
RECEIVED FINAL APPROVAL BY COUNCIL ON APRIL 22, 2014 WITH THE
EXCEPTION OF ITEMS 1, 2, 3, AND 5, WHICH WERE PULLED AND ADOPTED AS
RECOMMENDED.